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OpenBlue Workplace Logo

OpenBlue Workplace

Software to Transform your Space into the Ideal Workplace

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OpenBlue Workplace - 2026 Pricing, Features, Reviews & Alternatives

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: January 2026

OpenBlue Workplace overview

What is OpenBlue Workplace?

FMS:Workplace

More than 1400 organizations worldwide trust FM:Systems’ workplace management technology to empower their facility and real estate teams to identify, plan and deliver the ideal workplace experience for every employee. Our leading software and hardware solutions are used to manage over 3 billion square feet across 80 countries worldwide. FMS:Workplace is a modular, easy-to use Integrated Workplace Management System (IWMS) that enables organizations to manage and report on facilities and real estate operations and maintenance (O&M) information. Access to accurate data means facilities and real estate professionals can deliver better customer service, reduce costs, and improve the performance of facilities portfolio-wide.

FMS:Employee

More than 1400 organizations worldwide trust FM:Systems’ workplace management technology to empower their facility and real estate teams to identify, plan and deliver the ideal workplace experience for every employee. In 2019 alone, over half a million people made more than 40 million reservations with FMS:Employee products. FMS:Employee innovative technologies deliver new levels of efficiency and productivity for mobile, virtual and traditional employees. From finding and reserving conference rooms and video conferencing facilities to shared workspaces and managed services, the FMS:Employee suite of software and hardware solutions are the most comprehensive digital workplace solutions available.

FMS:Analytics

More than 1400 organizations worldwide trust FM:Systems’ workplace management technology to empower their facility and real estate teams to identify, plan and deliver the ideal workplace experience for every employee. FMS:Analytics products determine workspace opportunities determined by extensive insights on facility utilization, employee mobility and more. Connecting with and leveraging existing third-party technologies and data sources, FMS:Analytics solutions gather comprehensive information, apply powerful algorithms and quickly deliver holistic facilities analytics at a scale, speed, level of accuracy and price not possible with manual methods.

Key benefits of using OpenBlue Workplace

  • Space management tools allow users to classify and manage spaces by type, allocation, use, and other criteria, generate reports on occupancy and available space, and control physical space inventory including chargebacks, allocations, and occupancy.

  • Asset inventories can be managed, with users able to record and track asset locations, ownership, assignments, warranties, maintenance histories, and more.

  • Room moves can be displayed, tracked, and managed through reports, tables, or live floor plans, and users can generate reports to compile and analyze data about individual or project moves with details of costs, departments, employees, and more.

  • Space reservations can be managed both for hotel rooms and meeting spaces, with reservation tracking, request notifications, approval workflows, and the bookME solution gives employees the ability to check availability and book meeting rooms through interactive digital signage.

  • Strategic planning allows users to forecast future space requirements for months or years in advance, with interactive stacking plans to visualize utilization, cost forecasting, and the ability to create multiple ‘what if’ scenarios.

    • Starting price

    Alternatives

    with better value for money

    Pros & Cons

    Verified reviewer profile picture
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    Maintenance Management

    Data Management

    Integrations

    Configuration and Planning

    OpenBlue Workplace’s user interface

    Ease of use rating:
    4.1
    (83)

    OpenBlue Workplace pros, cons and reviews insights

    To determine these pros and cons insights, we analyzed responses from 

    Overall rating

    Reviews sentiment

     
     
     
    1-2(2)
    3-4(58)
    5(23)

    What do users say about OpenBlue Workplace?

    While this software is very functional, certain modules allow so much customization that when starting out, it may feel a bit overwhelming.

    Select to learn more

    Who uses OpenBlue Workplace?

    Based on 83 verified user reviews.

    Company size

    Midsize Businesses

    Enterprises

    Small Businesses

    Top industries

    Higher Education
    Facilities Services
    Financial Services
    Information Technology and Services
    Others

    Use cases

    Space Management
    Facility Management
    School Facilities Management
    Room Scheduling Software
    Integrated Workplace Management

    OpenBlue Workplace's key features

    Most critical features, based on insights from OpenBlue Workplace users:

    Space management
    4.4
    (12)
    Work order management
    3.6
    (10)
    Reporting/Analytics
    3.7
    (10)
    Maintenance management
    4.0
    (10)
    Calendar management
    4.3
    (7)
    Maintenance scheduling
    2.6
    (5)

    All OpenBlue Workplace features

    Features rating:

    4.2
    (83)

    Real-Time updates
    4.0
    (1)
    Multi-Location
    4.0
    (3)
    Real-Time data
    5.0
    (2)
    Floor plans & maps
    4.8
    (6)
    Fixed asset management
    4.5
    (4)
    Room booking
    4.4
    (8)
    Preventive maintenance
    3.0
    (6)
    Facility scheduling
    4.3
    (4)
    Space reservation
    4.4
    (5)
    Alerts/Notifications
    3.0
    (2)
    Reporting & statistics
    (0)
    Real-Time notifications
    (0)
    Project management
    (0)
    Process/Workflow automation
    (0)
    Portfolio management
    (0)
    Occupancy management
    (0)
    Mobile access
    (0)
    Lease management
    (0)
    Resource allocation & planning
    (0)
    Resource management
    (0)
    Scheduling
    (0)
    Search/Filter
    (0)
    Service request management
    (0)
    Status tracking
    4.3
    (3)
    Sustainability management
    (0)
    Task management
    (0)
    Third-Party integrations
    (0)
    Usage tracking/analytics
    (0)
    User management
    (0)
    Vendor management
    1.0
    (2)
    Visitor management
    1.0
    (1)
    Visual analytics
    5.0
    (1)
    Workflow management
    (0)
    Access controls/permissions
    4.5
    (2)
    Activity dashboard
    (0)
    API
    (0)
    Asset lifecycle management
    (0)
    Asset tracking
    (0)
    Assignment management
    (0)
    Audit management
    (0)
    Audit trail
    (0)
    Commercial properties
    (0)
    Contract/License management
    (0)
    Corrective and preventive actions (capa)
    (0)
    Customizable branding
    (0)
    Customizable forms
    (0)
    Customizable reports
    (0)
    Data import/export
    3.8
    (4)
    Document storage
    (0)
    Drag & drop
    (0)
    Email management
    4.0
    (2)
    Equipment maintenance
    (0)
    Equipment management
    2.0
    (1)
    Facility asset management
    (0)
    Facility management
    (0)
    For offices
    (0)
    For schools
    (0)
    Forecasting
    (0)
    Generative ai
    (0)
    Historical reporting
    (0)
    Incident management
    (0)
    Inventory management
    (0)

    OpenBlue Workplace alternatives

    OpenBlue Workplace logo

    OpenBlue Workplace

    4.1
    (83)

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    4.0
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    4.2
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    4.2
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    4.3
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    Free version
    Ease of Use
    Features
    Value for Money
    Customer Support

    OpenBlue Workplace pricing

    Value for money rating:

    4.2
    (83)

    Starting from

    Empty state illustration for "No pricing info"

    No pricing info

    Pricing details
    Subscription
    Free trial
    Free plan
    Pricing range

    User opinions about OpenBlue Workplace price and value

    Value for money rating:

    4.2
    (83)

    To see what individual users think of OpenBlue Workplace's price and value, check out the review snippets below.

    “Our end users have been pleased with the ease of use and have been exceedingly happy with the amount of data they are able to glean from the system.”
    LV

    Lisa V.

    Facility Planner

    “The ability to filter the data you want similar to Excel and then export the exact/specific data you want to Excel in just a few clicks is fantastic.”
    MR

    Michael R.

    Senior Space Coordinator

    OpenBlue Workplace integrations (6)

    Top integrations

    OpenBlue Workplace support options

    Typical customers

    Freelancers
    Small businesses
    Mid size businesses
    Large enterprises

    Platforms supported

    Web
    Android
    iPhone/iPad

    Support options

    Chat
    24/7 (Live rep)
    FAQs/Forum
    Knowledge Base
    Email/Help Desk
    Phone Support

    Training options

    Videos
    Webinars
    Live Online
    In Person
    Documentation

    OpenBlue Workplace FAQs

    Q. Who are the typical users of OpenBlue Workplace?

    OpenBlue Workplace has the following typical customers:
    Large Enterprises, Mid Size Business, Non Profit

    These products have better value for money

    Q. What languages does OpenBlue Workplace support?

    OpenBlue Workplace supports the following languages:
    Chinese (Simplified), Danish, English, French, German, Icelandic, Japanese, Korean, Norwegian (Bokmal), Spanish, Swedish

    Q. Does OpenBlue Workplace support mobile devices?

    OpenBlue Workplace supports the following devices:
    Android, iPad, iPhone

    Q. Does OpenBlue Workplace offer an API?

    Yes, OpenBlue Workplace has an API available for use.

    Q. What level of support does OpenBlue Workplace offer?

    OpenBlue Workplace offers the following support options:
    Chat, 24/7 (Live rep), FAQs/Forum, Knowledge Base, Email/Help Desk, Phone Support

    Related categories

    Maintenance Management
    Facility Management
    Space Management
    IWMS
    School Facilities Management