APICBASE Food Management Pricing, Features, Reviews & Comparison of Alternatives

APICBASE Food Management

F&B Management Solutions

4.5/5 (6 reviews)

APICBASE Food Management overview

What is APICBASE Food Management?

Apicbase offers cloud-based F&B Management Solutions that allow businesses in the food industry to manage back-end operations.

- Product Development: your ingredient and recipe database, linked to your suppliers and prices, so you can easily create new recipes including food cost and allergen/nutrition information.

- Inventory: simplify F&B inventory, record stock counts and automatically create order suggestions based on your stock

- Procurement: get automated order lists based on your recipes or bills of materials, and send orders directly to your suppliers

- Sales Analytics: get a complete overview of your operational and financial performance on a single page. Compare the performance of all your sites in one easy-to-use dashboard.

- Production Planning: make production reliable and repeatable. Production runs smoothly thanks to automated food preparation plans.

- HACCP Tasks: comply with HACCP-regulations. Track tasks and store food safety records securely in the cloud.

Apicbase is used in +1000 sites by leading multi-outlet brands


Starting from
Pricing options
Free trial
Value for money
View Pricing Plans


Business size



United States, Canada, United Kingdom, Australia, India, Germany, Mexico

Supported languages

English, Dutch, French, German, Spanish
APICBASE Food Management screenshot: Access Apicbase F&B Management on any internet-enabled device, including laptops, tablets and mobilesWhat are the benefits of APICBASE?APICBASE Food Management screenshot: Integrated social media functionality enables users to share photos via Instagram, Twitter and FacebookAPICBASE Food Management screenshot: Keep track of food and labour costs and make sure you hit your target margins over and over again. APICBASE Food Management screenshot: Keep track of allergens and nutrition information, and easily share with staff and customers. 20170704_ApicBase_Puratos_SubsJulien Burlat - Zannier Hotels - Apicbase for Hotels

APICBASE Food Management reviews

Value for money
Ease of use
Customer support
Mischa Graafmans

Great product with continues developments and multi language

Used daily for 1-2 years
Reviewed 2019-12-04
Review Source: Capterra

I used this program as a solution for foodcost savings on several occasions. Created great training tools for staff with this software with the step by step procedures and pictures. Create costed menu's on demand for several companies by simply uploading their price data with excel and therefore reduced the time I was spending on calculating. Also updated the menu engineering on a weekly basis with the data from the POS integrated.

I have been using this software in several hotels and restaurant and use it myself as well for the School I am teaching at. The software is continually developing and becomes more and more complete. The ease of use becomes evidend when I implement the system in a Hotel or restaurant and the time it takes me to teach the staff is minimized by the logic the program has. Below my Pros one by one * This software is easy to use and even easier to teach others to use it. * The databases are easy to transfer through up-loadable csv files which also makes it easy to ensure your data is is correct and it saves you time with switching back and forth on screens. * Amazing multi language options which makes it possible to translate not only your ingredients but also the directions. *The step by step option in this software makes it eay to train staff on how to mcreate dishes *The Apicbase studio is a great tool (and toy) for chefs to get the perfect picture all the time *It is easy to customize your version of Apicbase thru customization and creation of custom fields that allows you also to filter out your data. * Multiple databases at hand for nutritional value and allergy adding is another tool which is mandatory these days and Apicbase fulfills all of them, plus the data is exportable so you will not have to go through this process every time. * Multiple packaging per ingredient and multiple suppliers per ingredient makes it also easy to analyse your stock.

There are not a lot of cons, but if I have to mention something the following applies: * As they are in development face the production module is not active yet (but soon will be)

Response from APICBASE

Hi Mischa,

thanks for your thorough review.

The entire team here at Apicbase is happy to have you as a satisfied user on the platform and really enjoy working with such an expert in the field.

Looking forward to get your feedback on the development module soon!

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Anneleen Colpaert

Really helps me to create and adapt recipes in no time and gain insights in my food cost.

Used daily for 6-12 months
Reviewed 2018-04-05
Review Source: Capterra

It's saves time in the kitchen and you get to manage your kitchen in a second. The system covers all aspects that I need to manage.

What I like most about this software is the easy user experience. Every button is self explanatory and all features are there for a reason. If something is not clear straight away, I can alway have a look at the large support page where everything is explained in detail or contact the support team. I feel like their customers are really their priority and they would do anything to please them. The software allows me to collect my existing recipes or to create new recipes easily. Thanks to the hardware combination, it's really easy to add a picture with every step of the recipe. This way, it's easy to turn the recipe sheet from words to images. The APIC Kitchen Manager also gives great insights in food cost calculations and even calculates the ideal selling price for the margin I want to achieve.

It might take some time to transfer all your existing recipes into the software, but the team helps you transitioning. Also, after spending a little bit of time on the transition, it saves you a lot of time afterwards.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Jan Drooghmans

Almost there

Used weekly for 6-12 months
Reviewed 2020-04-04
Review Source: Capterra

I think the software has great potential, I would even be interested in buying stocks if I could, i believe in Apic Base. And the people I work with and am in contact with are very customer friendly and help and resolve all my issues. From [SENSITIVE CONTENT HIDDEN] and everybody in between

The software is very clever and can follow most of the frills and needs to satisfy most of our colleagues in the accounting and operational level. The ease of starting and making big changes with the excel import and exports.

There are quit a few function and fields that would be a lot easier if a lot more options/choices could be filled in with personal choice text, instead of making new boxes, and having to leave the old ones not used. Lot of functions could and should be attached to authority, so we can switch them of or on depending user or library user. It would also give more control and ease of use depending the needs of the company.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 9/10

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John King

Awesome Product.

Used daily for 1-2 years
Reviewed 2020-04-16
Review Source: Capterra

this makes my job a lot easier, can implement a menu within days in 6 different countries, cuts costs of travel for training,

Easy to work with, correct calculations, able to implement over several countries within a day.

Not knowing all of the features that apicbase has to offer, there needs to be more information on what can be completed :)

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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alejandro Rangel

Blown away by the form and functionality of the service . By far the best of its competitors.

Used daily for 2+ years
Reviewed 2018-07-10
Review Source: Capterra

If I were to sum it up, I would have to say ease and functionality. What a blessing it is not to have to spend a full day training staff how to use a new software.

I wish there was a way to schedule updates perhaps at a certain hour as in after midnight. So they can run through the evening and not affect business during the daylight hours.

Rating breakdown

Value for money
Ease of use
Customer support

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APICBASE Food Management pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Contact APICBASE for pricing information.

APICBASE Food Management features

Automatic Notifications
Inventory Management
Inventory Tracking
Order Management
Reporting & Statistics

Activity Dashboard (110 other apps)
Billing & Invoicing (93 other apps)
Credit Card Processing (81 other apps)
Customer Database (105 other apps)
Customer History (92 other apps)
Discount Management (101 other apps)
Employee Management (100 other apps)
Gift Card System (81 other apps)
Loyalty Program (121 other apps)
Multi-Location (121 other apps)
POS (157 other apps)
Promotions Management (85 other apps)
Sales Reporting (98 other apps)
Third Party Integration (89 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for APICBASE Food Management

Key features of APICBASE Food Management

  • Alerts/notifications
  • Allergen information management
  • Allergen tracking
  • Assistive ordering
  • Automated allergen listing
  • Automatic updates
  • Bills of material
  • Brand quality production
  • Catalog management
  • Company profiles
  • Drag & drop
  • Food cost analysis
  • Food photography
  • Image editor
  • Import/export management
  • Ingredients tagging
  • Inventory control
  • Item management
  • Labor cost tracking
  • Marketing management
  • Media management
  • Menu cycles
  • Menu planning
  • Mise-en-place lists
  • Multi restaurant management
  • Nutritional analysis
  • Nutritional labeling
  • Nutritional value recipe calculations
  • Nutritional values import
  • Order fulfillment
  • Order lists & suggestions
  • POS & supplier integration
  • Permission management
  • Portions & servings calculations
  • Product categorization
  • Product document management
  • Product management
  • Production scheduling
  • Purchasing
  • Recipe & menu costing
  • Recipe management
  • Recurring orders
  • Reorder management
  • Reporting/analytics
  • SKU/UPC codes
  • Sales analytics
  • Search functionality
  • Social sharing
  • Special order management
  • Staff training
  • Stock history
  • Supplier reviews
  • Supply chain management
  • Task management
  • Time reporting
  • Variance reports
  • Visual instructions/online slide show
  • WYSIWYG menu building
View All Features


• Real-time F&B Inventory for automated inventory reports, track waste and save time on counts.
• Get order suggestions based on real-time inventory status, track progress and check deliveries.
• Food allergen reports and nutritional values are taken care of, so you can focus 100% on quality.
• Unlock front-of-house data and get powerfull insights in customer wants and needs. Understand what to offer and when.
• All-in-one staff training solution. Have a digital training module ready at all times. Save time and reduce onboarding costs.
• A digital library for your recipes and menus with automated food cost calculations, profit alerts and allergen labels.
• Have total control over food cost, determine margins and continuously hit your targets.