Ghugi - 2026 Pricing, Features, Reviews & Alternatives

Ghugi is a dedicated document distribution platform that automates secure email delivery of PDF payslips, P sixties and P four fives to employee inboxes. The platform integrates with existing UK payroll software such as BrightPay, Sage, Xero, QuickBooks and IRIS or accepts PDF exports from external accountants and bookkeepers. It functions purely as an email delivery layer, independent of payroll calculation engines and does not perform tax computations or RTI submissions.

The automated matching engine cross references multiple data points from each uploaded PDF with employee records, requiring confirmation of at least two independent identifiers before sending. One way cryptographic fingerprints of National Insurance numbers are used to protect sensitive data while enabling precise matching. Documents that cannot be fully matched are held on a review screen pending manual confirmation. Users may upload up to two hundred documents per batch, including scanned files processed with optical character recognition. Bulk employee lists can be imported via CSV to streamline data entry. Email templates are customizable with placeholders for employee name, pay period and company details. Configurable retention windows enable automatic document deletion after a designated period.

Multiple email delivery options are supported, including OAuth integration with Google Workspace and Gmail, Microsoft Three Sixty Five accounts, custom SMTP configurations and managed email delivery. The platform enforces bank grade security measures, applying AES two hundred and fifty six encryption at rest, TLS one point three encryption in transit and application level encryption for SMTP credentials. Infrastructure components are hosted within UK and EU jurisdictions to adhere to regional data residency requirements. Role based access controls distinguish administrative and operational permissions among team members.

The software operates as a standalone distribution tool without native API access or direct integration with payroll databases. It relies on manual PDF export and upload workflows to deliver documents. A comprehensive audit trail records send status, timestamps and delivery outcomes, with a retention history that spans four years to support regulatory compliance. All UK pay schedules are accommodated, with automatic pay period pre filling for monthly and weekly cycles and manual period settings for other schedules.