Paul Planning - 2026 Pricing, Features, Reviews & Alternatives

Paul is a workforce scheduling and time-tracking solution for companies whose staff work in the field, across multiple sites: cleaning, security, reception, maintenance, construction, events and hospitality.

SCHEDULING

Managers build the roster site by site with drag and drop: create a shift, duplicate it, or copy the previous week in one action. A single shift can be created for a whole team and over several dates at once, and the lunch break is suggested from the hours. Estimated labour cost updates in real time, using a default hourly rate per employee with per-site overrides. Publishing the schedule notifies the staff concerned; uncovered shifts can be opened so employees volunteer, and replacement requests are checked against weekly hours, 11-hour rest, 48-hour limits, overlaps and existing leave.

TIME & ATTENDANCE

Employees clock in and out from their phone, automatically or manually, with an optional geofence radius. Managers get alerts for missed clock-ins and clock-outs, and can close an open entry or clock out on behalf of an employee. A late arrival or an early departure is explained with a reason that managers approve.

TIMESHEETS & PAYROLL

Clock-ins feed monthly timesheets showing variance against the schedule, night hours and public holidays computed on the clocked span, meal allowances set per site, paid travel time and paid-leave days. Managers review, approve, then send a per-employee PDF summary to the payroll provider in one click.

LEAVE & ABSENCE

Employees request leave with supporting documents; managers approve, and Paul detects conflicts with planned shifts and offers to open or transfer them.

SUBCONTRACTORS & TEMP WORKERS

External technicians and temp workers are scheduled alongside employees, with or without app access and without taking a licence seat when they have none. Each shift shows who works in pairs, their cost is charged to the site, and team leaders clock temp workers in so the monthly hours can be sent to the agency.

EQUIPMENT & VEHICLES

Vehicles, machines and tools get a record with photos, deadlines and QR labels. Assign them to an employee or a team, collect monthly odometer readings with a photo, have handover forms signed, get reminders before services or the end of a lease, and trace who used what and when. Equipment is booked on each shift, a weekly equipment planning shows what is free, and equipment cost feeds per-site margins.

HR

The official staff register exports to Excel or PDF. Professional review deadlines are tracked, the report is signed in the app, and suggested questions help the manager run it. Leave balances, onboarding and offboarding checklists, HR indicators and a PDF org chart complete the picture.

COMMUNICATION & DOCUMENTS

Team messaging keeps working offline: messages, clock-ins, leave requests and forms are queued and replayed automatically when the network returns. Anyone can report a message or a post to management, or block a colleague, and offensive language is refused. An internal feed carries announcements, polls and a document library. Documents and forms can be signed electronically and filed to the employee record.

TRAINING

A catalogue of twenty-four short modules ships with the product, from manual handling and fire evacuation to road risk, welcoming disabled visitors and workplace English. Staff work through one in about fifteen minutes on the phone, answer an assessment, and download a PDF certificate. Managers see coverage module by module across the team.

SPECS & SECURITY

Native apps on the App Store and on Google Play, plus a browser version for desktop. Works offline, push notifications, private iCal feed to sync shifts with Apple, Google or Outlook calendars. Role-based access control limits each employee to their own scope. Two-factor authentication, configurable password rotation, full company data export and account deletion. Data is hosted in France (OVH, Strasbourg). Interface in French.