Ftopia Pricing, Features, Reviews & Alternatives


Elegant and secure file sharing for businesses

4.67/5 (3 reviews)

Ftopia overview

What is Ftopia?

Ftopia is an Internet document sharing service for professionals that enables you and your team to create customized private workspaces and to invite customers, suppliers, and employees to share various files of any kind. With your company’s file repository stored in online data rooms, it’s easy to keep everyone on the same page regardless of location or type of Internet device being used to access your rooms.

Ftopia user-friendly interface requires a zero learning curve, features such as our online file viewer, multi-size document thumbnails and overviews, automatic email notifications regarding file updates, and detailed user-activity reports enable you to get the most out of cloud-based file collaboration without complex technology that requires installation or training.


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Value for money
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Business size



United States, Canada, United Kingdom, Australia, Germany

Supported languages

Ftopia screenshot: Desktop sync - files are replicated locally on your machineFtopia screenshot: Branded room with publicly available documentsFtopia screenshot: Customized login pageFtopia screenshot: Activity audit - all operations performed by any userFtopia screenshot: Online preview with full-text search, zoom, and other toolsFtopia screenshot: Versioning - all previous drafts are kept indefinitely

Ftopia user reviews


Very good

Value for money
Ease of use
Customer support
Anna R.

Work with Ftopia

Reviewed 2015-01-28
Review Source: GetApp

We use Ftopia to share files with our clients. We apply corporate branding to the rooms and the whole process is very easy!

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ftopia simply and securely works

Reviewed 2015-01-30
Review Source: GetApp

A very early adopter of the app, I've seen it mature tremendously. Our firm uses it to collaborate with each other and to share documents with clients and partners. We also use public folders to help with the firm's business development efforts and content delivery processes. At the end of the day, the app's top-notch security is what really matters to me.

Intuitive interface and top-notch security

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Martin B.

Promising alternative to other file sharing services

Reviewed 2015-01-29
Review Source: GetApp

Been using Ftopia for a while for both my personal and small business needs and I quite like it. It could use a little more features, but now it pretty much does everything I expect a file sharing service to do.

The look and feel is great - Ftopia feels pretty lightweight and straight forward to use. I also like the possibility to assign different roles to people I share stuff with so I always know who sees what. Also, the pricing is quite flexible.

It would be nice to have the ability to have a custom expiration date for public links. Some icons don't look clear enough as to what they're meant for. It would also be cool to have Ftopia's own context menu pop up on right mouse button click.

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Ftopia pricing

Starting from
Pricing options
View Pricing Plans

You can get started with Ftopia for free with up to 10 users and three rooms. The price for other packages ranges from EUR 9.90 to EUR 2.50 and you can contact us for a more tailored solution.

Ftopia features

Access Controls/Permissions
Collaboration Tools
Document Management
Drag & Drop

Activity Dashboard (274 other apps)
Alerts/Notifications (388 other apps)
Commenting / Notes (266 other apps)
Communication Management (286 other apps)
Content Management (320 other apps)
Customizable Branding (261 other apps)
Data Import/Export (261 other apps)
Document Storage (344 other apps)
File Sharing (367 other apps)
Mobile Access (287 other apps)
Search/Filter (473 other apps)
Task Management (300 other apps)
Third Party Integrations (349 other apps)
Version Control (286 other apps)
Workflow Management (265 other apps)

GetApp Analysis

Created for the business person who’s not necessarily tech-savvy, ftopia is a cloud-based collaborative file and document sharing service that’s easy to use, highly customizable and brandable, and where users can securely publish and share documents that are confidential, semi-confidential, or openly available with their audience. It can be used as a project repository, an FTP, or shared file server.

Automatic file versioning ensures all authorized users, including clients, partners, and remote members,are equipped with the latest information to get things done, while activity logs provide admins and room managers full visibility into the various operations performed, such as file uploads, profile updates, file deletion and restoration activities, and so on. All ftopia subscriptions come with free native mobile apps, affording users an anywhere, anytime, any device access to business-pertinent files and documents in real time.

Some of ftopia’s core features are advanced visual customization, public and private rooms, simple and advanced permissioning, full traceability, and Windows and Mac synchronization.

What is Ftopia?

Frustration over the usability, or lack thereof, of a platform is one of the key reasons software rollouts fail. In the case of file sharing solutions, nested folders with intricate filtering and sorting options are the common culprits. Ftopia’s objective is simple and straightforward: to provide a file sharing solution that’s intuitive, clutter-free and user-friendly.

With a minimalistic graphical interface that supports drag-and-drop file upload and sharing, ftopia supports all file types, from videos to Office documents, from graphics to PDFs that can be opened from any Internet-connected device. Files can be viewed within browser windows without being downloaded. Public sharing links can be generated, and tags can be used for better organization and easier retrieval.

Who is Ftopia For?

Ftopia is a cloud-based file sharing solution for companies needing to (1) share with other organizations, as opposed to internal file sharing, and (2) share and protect at the same time, as opposed to rogue applications used by employees that don’t comply with their policies. It caters for organizations of any size, with accounts ranging from as little as a few users to as big as thousands of collaborators.

It is particularly well-suited to the needs of medium-sized businesses from virtually any industry, including media and communication, finance, manufacturing, construction and engineering, national and local government, technology and legal. Its target departments are IT, marketing and communication, administration, purchasing, finance, operations, and sales.

Main Features

Advanced Visual Customization

Visual consistency is one branding tenet that Ftopia respects and recognizes. The software gives businesses the freedom to customize the visual look and feel of their workspaces by allowing them to upload their logos, and use their company images and colors. This applies to both the web pages for public download and the users’ workspace headers.

Customization can be done via the Account Settings panel from the menu on the upper right-hand side of the screen. Manipulable settings are the account logo, header color, header background, the login page, public download links, tiles in the room list, and header settings at the room level, among others. The .jpg image uploaded for the custom login page will automatically be resized to fit the dimensions of any browser window.

Public and Private Rooms

To ensure file security and integrity are upheld at all times, rooms are private by default, which means that only invited guests can access them. But ftopia provides multiple ways to share files publicly, through download links and public rooms. Public rooms are an easy way to publish file-based information on the web, while enforcing the visual identity of the company. Although not set by default, passwords can also be created for public rooms, enabling sharing of semi-confidential information.

To change the room access settings, click on the room you’d like to work with, then on the Settings icon on the page’s bottom left, and then click on Access Settings. From there, you should already be able to toggle the Enable Sharing Links option on or off, and designate the room’s privacy setting. Links can be made to stay available for at least an hour, a week or month, even forever.

Simple and Advanced Permissions

To further secure the files your team works with without hampering information flow, ftopia administrators can create role-based assignments based on users’ positions or job functions, or any other criteria you deem appropriate. This means permissions to upload, download and edit the content of your rooms can be restricted to authorized users and groups, while others can only view the same set of files.

To do this, from the Admin dashboard’s menu on the upper right-hand corner, click on Manage Users and select the user whose access credentials you’d like to edit. The Room Permissions tab has four assignments to choose from: manage, contribute, download, and view. The same user can also be assigned to a group under the Manage Groups tab, where he/she automatically inherits the permissions designated to the said group.

When first creating a room, you’ll be prompted to categorize the room under Simple Sharing or Advanced Sharing. To assign permissions up to the folder level, choose the latter.

Full Traceability

Because the contents of your rooms matter to your projects and the business overall, it’s prudent to keep tabs on the way the rooms are being used. Detailed room and activity reports can be viewed via the Account Activity Reports page from the administrator panel’s main menu, under Dashboard.

The Room Report page contains account storage information such as total storage, the room’s storage
allocation, and how much is currently in use. It also details the total number of users and managers for each of your rooms. The Activity Audit window is where you see a summary of all the operations performed by the rooms’ users. Filters can be applied, and the activities can then be viewed according to file, folder, room, user, account, and time period.

It’s worth noting that an audit isn’t just about file transfers. It also makes visible all the operations performed by users, such as changing the sharing settings of a room. As such, it’s an important component of making it easy for business users to share files and documents without requiring assistance from IT teams. Business users are empowered, but their activity is tracked so that in case of an issue, its cause can easily be understood. This is precisely one way ftopia is different from other consumer apps.

Windows and Mac Synchronization

One powerful and clever functionality ftopia possesses is its folder sync feature that allows your computer (Windows or Mac) to share files and documents from its local folders. The moment your computer’s files or folders are mapped to ftopia rooms, they can be worked on and edited without manually synchronizing them, even in the absence of an Internet connection.

Modified files and documents are automatically synced in data rooms upon login, available for access and viewing by room members. Users have the option to identify which folders they want automatically synced and which ones can only be accessed online.


Currently, ftopia does not integrate with third-party apps, but their API will be released this 2015.


Aside from the free-forever account, which comes with a 5 GB total storage and can be used by up to 10 collaborators, ftopia offers three subscription packages: Standard, priced at $2.50 per user per month, if paid annually; and Premium at a monthly $9.90 per user, if paid annually. For 250+ users, unlimited rooms, advanced sharing, dedicated storage, unlimited public rooms, and more, ftopia’s sales department can be contacted for the Enterprise edition.

To sign up, no credit card details are required.

Bottom Line

  • Collaborative business file sharing solution that requires practically no learning curve
  • Simple, no-nonsense interface that’s easy to use and highly brandable
  • Offers native apps for iPhones and Androids
  • Its storage-agnostic design supports Amazon Web Services, Cloudwatt, and soon Microsoft Azure as well, even your own OpenStack storage backend
  • All operations, not just file transfers, are 100% traceable and accessible to admins and room managers

Additional information for Ftopia

Key features of Ftopia

  • Regulate who can view and use the system by setting permissions and issuing passwords
  • Manage user accounts, profiles, roles, permissions, and other details
  • Track changes and view date/time records
  • Ability to work collectively on a project while communicating and sharing information within the system in real time
  • Collect, upload, store, and share all documents in a centralized location making it easier for everyone involved to access information
  • Allows for integration with other systems/databases
  • Organize and group data or items based on various criteria
  • Maintain an unbroken record of a product as it moves through the production and distribution system.
  • Secure file sharing between multiple endpoints during remote sessions
  • Monitor and track project related activities based on various metrics
  • Assemble applications and processes by dragging over and arranging pre-built components
  • Plan, schedule, and execute organization's accounts and assets to ensure they all comply with policies, laws, and requirements.
View All Features


Delegated administration - managers can create rooms and maintain full control over confidential information – no one can access it without authorization, not even administrators.
Full versioning - you can never overwrite an existing document. All drafts are automatically sorted, and the history is kept indefinitely so you can access and manage any previous versions.
Desktop synchronization - access your online storage space as a network drive – files are replicated locally, so you can access them as quickly as from your hard drive.
Activity audit - run fast searches on all operations performed by any user, at the room or the account level.
Check-in/Check-out - protect the documents you are editing from being updated by other users.
Public shared links - email download links to anyone you wish in order to share specific files with them without registering them as room members.