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Google Workspace vs Microsoft To Do Comparison (2026)

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Good recommendations?

Google Workspace

Microsoft To Do

Overview

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Microsoft To Do is a daily planner app that allows users to manage and share daily to-do lists, add due dates, set reminders, and more. It is accessible via mobile apps on iOS, Android, and Windows 10 as well as on the web. Microsoft To Do can integrate with Outlook Tasks for easier task management all in one place.

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

No videos yet

Pricing

Starting from

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

No pricing info

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.7

17.7K

13.3K

3.6K

568

Value for money

Ease of use

Features

Customer support

88%

would recommend this app

4.6

1.9K

889

193

Value for money

Ease of use

Features

Customer support

79%

would recommend this app

Pros

“The biggest win has been collaboration and productivity — real-time co-editing, shared drives, and the tight connection between Gmail, Calendar, Meet, and Docs mean everything lives in one place and just works together.”

한승

한 승.

Cloud Engineer

“Leveraging Google’s core search technology across Gmail and Drive allows you to find buried emails, documents, or specific text within attachments in seconds.”

Gary A.

Founder CEO

“My integration with Google Workspace allows me to function as a direct productivity layer across the entire suite, pulling context from your apps and executing tasks without requiring context switching.”

Gary A.

Founder CEO

Pros

“It allows scheduling tasks through which user can set reminders for important or upcoming dates and events which makes tasks clutter free.”

Prachi D.

Administrative

“What I like about Microsoft To Do is how light and clean it feels; I’m able to quickly jot down tasks, set reminders for them, and share rudimentary lists with my colleagues without them needing any training.”

Farman K.

Software Developer

“I can manage each project, one at a time, based on how I scheduled myself to do so in To Do. And even better, I can assign some of these tasks to other users, allowing us to collaborate better.”

Nicholas D.

Project Manager

Cons

“The main things I like least are the pricing for higher storage, occasional customer support delays, a few usability complexities, file-sharing permission confusion, storage limits, occasional bugs or sync issues, and search results that can sometimes feel less precise when there are many files.”

Shivam K.

Full Stack Developer

“Performance with Large or Complex Files: Sheets can slow down noticeably with large datasets, complex formulas, or heavy conditional formatting, which can impact productivity for advanced users.”

Marc R.

Digital Media Specialist

“Certain essential administrative, security, and storage controls are locked behind higher-tier plans, which can significantly raise costs as a team grows.”

Gary A.

Founder CEO

Cons

“The application proves a bit too simplistic for managing complex or cross-functional projects.”

MONICA C.

Senior Procurement Specialist

“When I am working on complex project the app feels limited. And it does not have advance project management features.”

Olesya K.

CTO

“It feels too basic for larger task management needs, lacks advanced features like tagging or detailed progress tracking”

UÖ

Umut Ö.