Projectfusion - 2026 Pricing, Features, Reviews & Alternatives

🔹 Secure Document Sharing & Control
Bank-grade encryption: AES-256 encryption at rest and in transit, with SSL across all connections

Granular permissions: Control access by user, group, folder, or file,set view, download, print, and edit rights

SecureView document viewer: Encrypted, in-browser viewing of PDF, Word, Excel, and PPT with watermarking

Dynamic watermarking: Fully customisable watermarks for documents (including Excel) based on user and access time

Download/print restrictions: Prevent users from downloading or printing sensitive files

Custom NDAs and terms: Display and enforce your own legal terms before user access

Two-factor authentication: Optional or mandatory 2FA for all users and admins

🔹 Project & Deal Room Management
Unlimited data rooms per cloud: Manage multiple projects or clients within your private environment

Prep rooms (free): Create rooms in advance and stay deal-ready without being billed until your project goes live

User group management: Easily assign bulk permissions and settings by user group

Multi-project dashboard: Admin dashboard to manage user activity, rooms, and access across all projects

🔹 Speed & Automation
AI-powered redaction: Automatically redact personal, financial, or custom data across PDFs, Word, Excel & PPT

Drag-and-drop uploads: Upload entire folder structures in seconds

Auto-numbering and indexing: Automatically number folders and files for consistency

One-click index creation: Generate a live site map to help users navigate easily

Deal templates: Use pre-built or custom templates to speed up data room setup

Bulk upload with smart tagging: Assign metadata and tags during upload for easy search and sorting

🔹 Collaboration & Due Diligence Tools
Structured Q&A module: Built-in Q&A with question routing, response tracking, and audit trail

Excel-style exports: Export Q&A logs for offline review or team collaboration

Commenting & annotations: Users can leave internal notes on files

Version control: Maintain a full history of document changes and versions

Internal & external team access: Easily separate internal users from external parties with different permission rules

🔹 Insights & Reporting
Real-time activity tracking: See exactly who viewed, downloaded, or interacted with each document

Hot file insights: Identify high-interest files to gauge buyer intent

User-level reports: Monitor activity across individuals, groups, or entire teams

Audit logs: Full audit history of logins, changes, views, and downloads

🔹 Customisation & Branding
Private cloud deployment: Every client gets a dedicated cloud instance, no shared resources

White labelling: Add your logo, colours, and messaging to create a branded experience

Customisable dashboards: Set custom welcome messages or room instructions per project

🔹 Hosting, Compliance & Certifications
Flexible hosting options: Choose your hosting location with no foreign exposure

No US ownership (optional): Clients can request full UK/EU hosting with no foreign data exposure.

ISO27001 certified: Organisation and hosting infrastructure fully certified

Cyber Essentials accredited: UK government-recognised cybersecurity standard

GDPR compliant: All systems and processes aligned with European data protection standards

Independent penetration testing: Regular third-party security testing and audits

🔹 Integrations & Access
Native iOS app: View, upload, comment, and manage files directly from iPhone or iPad

API access: Custom integrations available on request

Browser-based platform: No software installs required,works on all modern browsers

Outlook integration: Optional tools to make file sharing even faster from email

🔹 Support & Success
3-minute response time via live chat or email

Client onboarding included: Personalised setup and walkthroughs from deal-savvy support staff

99.9%+ uptime: Reliable infrastructure to support critical workflows