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Top Rated Calendar Software with Email Management in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Email management in calendar software allows users to schedule and organize emails, integrate multiple accounts, and set automated reminders. This enhances productivity, ensures timely communication, and keeps inboxes orderly. Our reviewers in calendar software rated this feature as highly important.

4 Best Calendar Software with Email Management

  • Google Workspace - Highest rated for email management
  • Microsoft 365
  • Acuity Scheduling
  • Calendly

See other top Calendar products with email management

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the calendar software category. They also needed to have sufficient reviews about email management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for email management based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Google Workspace logo
4.7
(17.4K)

User insights about the email management feature

Reviewers appreciate Google Workspace's email management capabilities, particularly through Gmail. They highlight its integration with other Workspace apps, powerful search, filters, labels, and priority inbox. Users report ease of organizing, scheduling, and categorizing emails, as well as customizing the interface. They find it user-friendly and efficient for managing both personal and business emails. Reviewers also mention seamless synchronization across devices and integration with tools like Google Drive, Calendar, and Vault, enhancing productivity and collaboration.
“"Email Management" in Google Workspace, primarily through Gmail, impacts the suite by significantly improving organization and efficiency. Features like advanced search, filters, labels, and priority inbox help users manage large volumes of emails ef”
GU

Godswill U.

graphic designer

“The ease of which I can integrate email to my phone and also manage my inbox is critical to my business. I can create separate folders for certain topics and create rules to have those emails go into those folders without me having to move them.”
DC

Desiree C.

Owner and Addiction Counselor

Calendar key features coverage

Google Workspace offers 5 out of the 5 key features for Calendar software identified by reviewers:

Calendar Management4.7
Scheduling4.6
Calendar/Reminder System4.7
Calendar Sync4.7
Access Controls/Permissions4.6

Pros and cons based on 17,470 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,470 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft 365 logo
4.7
(14K)

User insights about the email management feature

Reviewers feel that Microsoft 365's email management, primarily through Outlook, is robust and efficient. They highlight the ease of organizing, filing, and searching emails, as well as the integration with other Microsoft apps. Users report that Outlook supports multiple accounts, offers strong security features, and provides offline access. They appreciate the intuitive interface and seamless synchronization across devices. However, some reviewers mention the need for improvements in spam filtering and email thread consolidation. Overall, they find Outlook reliable and essential for business communication.
“In fact, the email management feature is of great important to us. With this feature I have been able to easily migrate the company's domain emails from thirty-party domain registrar and be able to configure the emails for each employee on their local system using the Outlook component of Microsoft 365 solution.”
Verified reviewer profile picture

Imoh E.

Asst. IT Manager

“I can sign multiple different business and personal email accounts into Microsoft 365 on multiple different devices, ie, my phone and my different computers.”
BP

Brittany P.

Desktop Support Technician

Calendar key features coverage

Microsoft 365 offers 3 out of the 5 key features for Calendar software identified by reviewers:

Calendar Management4.6
Scheduling4.5
Calendar/Reminder System4.6
Calendar Sync
Access Controls/Permissions

Pros and cons based on 14,028 verified reviews

71% of users rated Microsoft 365 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,028 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Cons:

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details

Pricing

Starting price:$6 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Acuity Scheduling logo
4.8
(5.7K)

User insights about the email management feature

Reviewers indicate that Acuity Scheduling's email management is highly effective for sending automated confirmation and reminder emails to clients. They appreciate the ability to customize email notifications and manage appointments directly via email. Users report that email integration helps keep track of bookings, cancellations, and reschedules efficiently. They find it useful for maintaining communication with clients and ensuring they are informed about their appointments. Some reviewers mention the need for third-party integrations for bulk email capabilities, but overall, they find the email management intuitive and helpful.
“Email Management feature was great because any type of new appointments or change were automatically send to me and my client. They would also get a reminder email also. Which is great!!!”
MD

Michele-Deverell R.

Nail Technician

“The emails that are sent to confirm and remind clients about appointments has given me so much time back and ensures my time is spent effectively.”
KS

Kayanna S.

Owner/ Operator

Calendar key features coverage

Acuity Scheduling offers 4 out of the 5 key features for Calendar software identified by reviewers:

Calendar Management4.6
Scheduling4.8
Calendar/Reminder System4.8
Calendar Sync4.6
Access Controls/Permissions

Pros and cons based on 5,739 verified reviews

81% of users rated Acuity Scheduling 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,739 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient client scheduling

Comprehensive organization management

Cons:

High costs and limitations

See pros and cons details

Pricing

Starting price:$20 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Calendly logo
4.7
(4K)

User insights about the email management feature

Users report that Calendly's email management is beneficial for organizing and customizing email notifications and reminders. They appreciate the ability to send automatic follow-up emails and reminders, which improves attendance and engagement. Reviewers highlight the ease of customizing built-in emails for confirmations and reminders, making them feel more personal. They also mention the integration with scheduling workflows, allowing for efficient communication with clients and participants. However, some users wish for more customization options for automated emails.
“Within this tool, the workflows we create allow us to send follow-up emails to our invited contacts automatically, in addition to being able to mark your preferred times to meet.”
Verified reviewer profile picture

Marianela F.

Water Treatment Consultant

“I can customize the e-mails that get sent out for confirmations and reminders. This helps make it feel more personal.”
Verified reviewer profile picture

Tim A.

Lead Pastor

Calendar key features coverage

Calendly offers 5 out of the 5 key features for Calendar software identified by reviewers:

Calendar Management4.7
Scheduling4.8
Calendar/Reminder System4.7
Calendar Sync4.7
Access Controls/Permissions4.5

Pros and cons based on 4,081 verified reviews

73% of users rated Calendly 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 4,081 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Significant time savings

Efficient scheduling process

Cons:

Challenging timezone settings

See pros and cons details

Pricing

Starting price:$10 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Calendar Software with Email Management in 2026

Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
Acuity Scheduling logo

Online appointment scheduling software and assistant

Let your clients book appointments, classes, or packages, fill out intake forms, add appointments to their calendar, receive confirmation and reminder notifications, and reschedule, cancel, and pay for appointments automatically—zero hula dancing, email ping-pong, or phone tag required.

Read more about Acuity Scheduling

Users also considered
Wix logo

Website builder & business management platform

Wix is a website-building and business management platform that helps users create any type of website and expand the brand's online presence. Wix offers its users different ways to build sites; for those less tech-savvy, the Wix Editor is the way to go. It boasts a choice of various pre-designed templates that can be personalized with a drag-and-drop editor and various other AI capabilities, such as an automated text generator.

Read more about Wix

Users also considered
Google Calendar logo
Category Leaders

Web-based time management & calendar application

Google Calendar is an online calendar solution that enables users to manage business and personal schedules. The platform offers calendar migration options, allowing users to integrate existing calendars, including those from Microsoft and IBM. Google provides comprehensive tools and resources to facilitate data migrations into the Google Workspace ecosystem.

Read more about Google Calendar

Users also considered
monday.com logo

Project management software

Stay organized and manage your work calendar more efficiently with monday.com Work OS, a customizable work management platform. Schedule and manage tasks, deadlines, and projects in one place, use no-code automations and integrations to speed up workflows, and see your progress with dashboards.

Read more about monday.com

Users also considered
Calendly logo
Category Leaders

The world's #1 scheduling automation platform

Calendly connects with your existing calendar to automate scheduling, prevent conflicts, and manage meetings across teams, tools, and time zones—so you stay organized and focused on what matters.

Read more about Calendly

Users also considered
Vagaro logo

All-in-one software for beauty, wellness, & fitness pros

Boost your productivity and free up time with Vagaro Salon, Spa & Fitness Appointment Scheduling Software. Schedule appointments from a desktop or use our App to manage clients on the go. Send automated reminders and emails. Securely process payments. Pricing starts @ $23.99/mo, Free 1-Month Trial.

Read more about Vagaro

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is an online calendar platform used by 20,000+ companies worldwide. Features include customizable team calendars, Gantt charts with flexible timelines, and a mobile app for efficient remote working. Collaborate in real-time and keep your team members updated with Wrike's calendar software.

Read more about Wrike

Users also considered
7shifts logo
Category Leaders

Employee engagement and scheduling solution

Build next week's schedule in minutes with 7shifts' intuitive drag-and-drop builder that automatically factors in availability, time-off, overtime & compliance. Weather and events are incorporated on the calendar so you can schedule the right staff at the ready.

Read more about 7shifts

Users also considered
Jobber logo

Tool that manages quotes, schedules, invoices and tasks

Join over 250,000 home service pros using Jobber. We make it easy to schedule appointments, quote, invoice, and get paid faster. Organize your field service business and impress your clients - get started today.

Read more about Jobber

Users also considered
Findmyshift logo
Category Leaders

Simple online employee scheduling

Findmyshift is an online employee scheduling solution which enables organizations to manage their workforce with time-clocking, timesheets, shift reminders, real-time reporting, payroll calculations, time-off management, text messaging, & more

Read more about Findmyshift

Users also considered
Homebase logo
Category Leaders

All-in-one platform to manage hourly team

A simple scheduling calendar that lets teams view shifts, receive updates, and stay organized with fewer conflicts and errors.

Read more about Homebase

Users also considered
SimplyBook.me logo

Scheduling software for service industries & entreprises

SimplyBook.me is an extensive calendar booking system for any type and size of service business. Sign up, get a beautiful personalised booking website or insert a booking widget to your own site. Allow your clients to book your services online 24/7 via your site, Instagram, Facebook or Google.

Read more about SimplyBook.me

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Setmore logo

Appointment scheduling and massage therapy solution

Book appointments and organize your schedule with the free Setmore online digital calendar. Build your staff profiles, advertise services online, send automatic reminders to customers and staff, take payments, and more. Setmore is free to use for as long as you want. Start now.

Read more about Setmore

Users also considered
EngageBay CRM logo

Integrated sales & marketing software for growing teams

AI-powered all-in-one CRM for marketing, sales, and support — built to help small businesses grow faster.

Read more about EngageBay CRM

Users also considered
HoneyBook logo

Client management for freelancers & SMBs

Tools for the modern creative professional: scheduling, contracts, payments, and more.

Start a 7 day free trial today.

Read more about HoneyBook

Users also considered
Mindbody logo

Fitness & wellness business management software

Mindbody wellness business management software keeps your calendar full and organized, attracts new clients, and grows your revenue.

Read more about Mindbody

Users also considered
Timely logo

Timely. The booking software that keeps clients coming back.

Run your salon like a pro with easy-to-use appointment scheduling software. Timely automates your admin and helps you build long-lasting relationships that keep your clients coming back. Easy to set up, simple to use and with no hidden costs – get started with Timely today.

Read more about Timely

Users also considered
Visibook logo

Client appointment scheduler & business calendar

Visibook is an appointment scheduling software for small business service providers and their clients, with an online calendar, self-booking tools, & mobile app

Read more about Visibook

Users also considered
GlossGenius logo

Appointment scheduling and reminder solution

GlossGenius is a booking and payment app for beauty and wellness professionals. With a custom website, card readers, smooth booking experience, text and email marketing, client reminders, and more, GlossGenius helps businesses make more and stress less.

Read more about GlossGenius

Users also considered
mHelpDesk logo

Cloud-based field service management software

mHelpDesk is a cloud and mobile-based field service management software that assists with job tracking and invoicing. Users can access customer information from any device. Key features include quoting, scheduling, job tracking, billing and invoicing, electronic payments, QuickBooks integration, and more.

Read more about mHelpDesk

Users also considered

Key features for Calendar software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Calendar Management: Users appreciate the ability to view and manage events, color-code activities, and share calendars. They highlight the integration with other tools, reminders, and customization options for improved organization. 94% of reviewers rated this feature as important or highly important.
  • Scheduling: Reviewers value the ability to schedule appointments and set reminders. They mention the convenience of avoiding double bookings, syncing with other tools, and viewing multiple calendars side-by-side. 93% of reviewers rated this feature as important or highly important.
  • Calendar/Reminder System: Users find the reminder system crucial for staying organized. They appreciate customizable notifications, the ability to set multiple reminders, and the integration with other tools for seamless event tracking. 92% of reviewers rated this feature as important or highly important.
  • Calendar Sync: Reviewers emphasize the importance of syncing calendars across devices to avoid scheduling conflicts. They appreciate the real-time updates, easy access to multiple calendars, and the ability to share schedules with others. 91% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users highlight the ability to manage document access and permissions, ensuring data security. They appreciate the administrative controls, customizable permissions, and the ability to track file activity and access. 88% of reviewers rated this feature as important or highly important.