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Top Rated Document Management Software with Access Controls/Permissions in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Access controls and permissions are important as they manage who can view, edit, and share documents. This ensures data security, maintains confidentiality, and supports effective collaboration by limiting access to authorized individuals only. Our reviewers in document management software rated this feature as important.

8 Best Document Management Software with Access Controls/Permissions

Product
User rating
Starting price
Jotform logo
4.7
(2.7K)
39
flat rate/per month
Box logo
4.4
(5.6K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Google Drive logo
4.8
(28.4K)
7
per user/per month
Confluence logo
4.5
(3.6K)
5.42
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month
Autodesk Construction Cloud logo
4.3
(2.2K)
Empty state illustration for "No pricing info"

No pricing info

iCloud logo
4.7
(1.9K)
0.99
flat rate/per month

See other top Document Management products with access controls/permissions

How we picked the 8 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Document Management software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 8 best products

Jotform logo
Reviews Sentiment
 
 
 
1-2(41)
3-4(699)
5(2,031)
Key Features
Secure Data Storage4.7
Document Storage4.4

User insights about the access controls/permissions feature

Users report that Jotform's access controls and permissions provide flexibility and security. They appreciate the ability to customize permissions for different users and manage data access effectively. Some users find the system intuitive, though others mention challenges in granting access and the need for more granular options.

See related user reviews

“JotForm provides access controls and permission settings, allowing administrators to control who can access, edit, and submit forms.”
DN

Debbie N.

Manager

“For the confidential documents, it is essential to us to control the permissions and Jotforms allows us to do that easily. ”
NS

Nicole S.

Transaction Manager

Starting price
39flat rate /
per month
Pros and Cons based on 2,771 verified reviews

Effortless form creation

Efficient survey development

Convenient diGital signatures

Restrictive usage limits

High cost for advanced features

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the access controls/permissions feature

Reviewers indicate that Box's access controls and permissions are user-friendly and effective for managing data security. They appreciate the ability to assign different levels of access, such as view-only or edit, and find the system easy to navigate. Some users mention that while the controls are robust, they could benefit from more granular options and better integration with other tools.
Verified reviewer profile picture
Verified reviewer profile picture

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“Box allows you to choose who can access or edit certain files. I could even set expiration dates for shared links and disable downloading to keep people from accessing at a later time (for privacy reasons).”
Verified reviewer profile picture

Melanie M.

Owner

“The service allows you to set different levels of access (e.g. view only, edit, etc.) for your files and folders, which is very useful for controlling who can do what with your files.”
Verified reviewer profile picture

Ahmed S.

web developer

Starting price
20per user /
per month
Pros and Cons based on 5,622 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,150)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the access controls/permissions feature

Reviewers feel that Google Workspace's access controls and permissions are essential for maintaining data security and managing user roles. They find the system easy to navigate and appreciate the ability to customize permissions for different users and groups. Some users note that while the controls are effective, they can be complex to configure for larger teams.

See related user reviews

“"Access Controls/Permissions are extremely useful in Google Workspace as they allow me to manage who can view, edit, or share files. This feature helps maintain data privacy and control, especially when collaborating with different teams, ensuring th”
Gf

Girgis f.

jofared

“Access controls/permissions in Google Workspace are crucial for managing data security and collaboration. They allow users to define who can view, edit, or share files, ensuring sensitive information is protected while enabling efficient teamwork. Th”
AP

Anket P.

Cosmetic

Starting price
7per user /
per month
Pros and Cons based on 17,469 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Google Drive logo
Reviews Sentiment
 
 
 
1-2(59)
3-4(5,879)
5(22,481)
Key Features
Secure Data Storage4.7
Document Storage4.8

User insights about the access controls/permissions feature

Reviewers appreciate Google Drive's access controls and permissions for their flexibility and ease of use. They highlight the ability to set different levels of access, such as view-only or edit, which helps in managing data security and collaboration. Users find the system intuitive, though some mention occasional complexity in managing permissions for large numbers of files or users.
Verified reviewer profile picture

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“I've clicked on many links that lead to different Google Docs. They allow me to do various different things. I've used Google to share documents with many people, but only allow one of those people to edit. It allows me to individually change each person's status with who it is shared to (edit, comment, view) with ease. As long as you know their Google information, it's a piece of cake.”
NM

Noah M.

Creative Mind

“Users can set specific permissions (view, comment, or edit) for each individual or group, allowing for tailored access to files and folders based on need.”
Verified reviewer profile picture

Davia M.

Student

Starting price
7per user /
per month
Pros and Cons based on 28,419 verified reviews
Verified reviewer profile picture

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details
Confluence logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(1,550)
5(2,075)
Key Features
Secure Data Storage
Document Storage4.5

User insights about the access controls/permissions feature

Reviewers highlight Confluence's access controls and permissions for their flexibility and effectiveness in managing data security. They appreciate the ability to set permissions at various levels, such as spaces and individual pages, which helps in protecting sensitive information. Some users find the system intuitive, though others mention complexity in configuring permissions for larger teams.
Verified reviewer profile picture

See related user reviews

“Access controls and permissions are crucial for maintaining data security and privacy. Confluence's features enable administrators to control who can view, edit, or delete content. This ensures that sensitive information is only accessible to authorized personnel and prevents unauthorized changes.”
Verified reviewer profile picture

Ezekiel K.

Data scientist

“I really like that you have access controls at a global level so site or you can look at individual pages and control who can edit or view specific pages. ”
AK

Angelique K.

HR & Operations

Starting price
5.42per user /
per month
Pros and Cons based on 3,660 verified reviews
Verified reviewer profile picture

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Secure Data Storage
Document Storage4.3

User insights about the access controls/permissions feature

Reviewers appreciate monday.com's access controls and permissions for their clarity and ease of use. They highlight the ability to customize permissions for different users and roles, which helps in managing data security and collaboration. Some users note that while the controls are effective, they can be time-consuming to manage for larger teams.

See related user reviews

“ Access controls and permissions within monday.com are fundamental to maintaining data security, promoting collaboration, ensuring compliance, and optimizing workflow efficiency. ”
sc

shonika c.

Associate Supply chain

“I love that the permissions and access controls are monitored on your own accord. You can customize your settings and use Monday.com as a trusted source. ”
JF

Justine F.

Teacher

Starting price
9per user /
per month
Pros and Cons based on 5,720 verified reviews

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Autodesk Construction Cloud logo
Reviews Sentiment
 
 
 
1-2(43)
3-4(1,101)
5(1,059)
Key Features
Secure Data Storage
Document Storage4.6

User insights about the access controls/permissions feature

Users report that Autodesk Construction Cloud's access controls and permissions are effective in ensuring data security and managing user roles. They appreciate the ability to set permissions based on project needs and user roles, which helps in protecting intellectual property. Some users find the system straightforward, though others mention the need for improvements in managing permissions for large projects.

See related user reviews

“Autodesk Construction Cloud makes it easy for us to set permissions and control access which is vital for our organisation.”
NC

Neil C.

Landscape Technician

“Access controls/permissions in Autodesk Construction Cloud ensure data security. ”
ag

arkangshu g.

Owner

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 2,203 verified reviews

Effective collaboration features

Efficient field operations

Enhanced team collaboration

Comprehensive plan management

Streamlined BIM project management

Slow performance issues

Problematic issue management

High cost barrier

Inconsistent cloud syncing

Cumbersome file upload process

See pros and cons details
iCloud logo
Reviews Sentiment
 
 
 
1-2(31)
3-4(478)
5(1,425)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the access controls/permissions feature

Reviewers indicate that iCloud's access controls and permissions provide robust security and flexibility. They appreciate the ability to manage who can view, edit, and share files, ensuring sensitive data remains protected. Users report that the system is easy to navigate, though some find it challenging to recover access if passwords are forgotten. They value the integration with Apple devices and the high level of privacy it offers.
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“ICloud offer us storage and file sharing opportunities. We can access storage and files in ICloud. We can give anyone permission to view the file on storage and manage the access controls and permission.”
MN

Md N.

Lead Generator Specialist

“Our work phones and devices are mostly apple, we have a shared workspace, for example when we go for a photoshoot and we use the iphones, anyone at the office can use those photos to access and edit and send, there's specific permissions per person.”
Verified reviewer profile picture

Adham H.

Senior Social Media Specialist, Senior Graphic Designer

Starting price
0.99flat rate /
per month
Pros and Cons based on 1,934 verified reviews
Verified reviewer profile picture

Seamless Apple ecosystem integration

Automatic and secure backups

Effective document management

Efficient photo and video storage

Smooth device integration

High cost concerns

Difficult account access

High cost compared to competitors

Limited free storage

Dependence on internet connection

See pros and cons details

Other Top Rated Document Management Software with Access Controls/Permissions in 2026

Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Google Docs logo

Online document creation and editing tool

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

Read more about Google Docs

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Dropbox Business logo
Category Leaders

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Docusign logo

Electronic signature & document approval software

Docusign is a cloud-based digital signature platform that allows businesses to create, commit to, and manage their agreements on a centralized dashboard. The IAM for Sales application streamlines the sales contracting process, enabling sellers to create optimal deals more independently, close them faster, and extract more value. Its IAM for Customer Experience application transforms time-consuming processes into engaging experiences that build long-lasting customer relationships and drive scale.

Read more about Docusign

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam's document management app is the easiest way to switch from pen & paper to digital paperwork. Start for free!

Read more about Connecteam

Users also considered
monday.com logo

Project management software

With monday.com work OS you can create, store and manage all documents and forms in one place. Automate document creation and approvals, share and collaborate in real-time, track and review past edits through document search, and maximize security by centralizing everything in one place.

Read more about monday.com

Users also considered
Adobe Acrobat logo

PDF editing with e-signatures and document review tools

Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
Microsoft Word logo

Word processing software for document generation & sharing.

Microsoft Word is a cloud-based word processing tool that allows users to create professional documents on their phones, tablets and computers. The program comes with numerous features including built-in spell checker and grammar checker, integration with other Microsoft 365 products such as Excel and PowerPoint, and access from anywhere.

Read more about Microsoft Word

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

Read more about Jotform

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
iLovePDF logo

Document generation and management software

iLovePDF’s document management suite includes 25+ tools for organizing, editing, and sharing documents. Features like file compression, OCR, and digital signatures deliver secure, flexible solutions for businesses seeking efficient document handling across their devices.

Read more about iLovePDF

Users also considered
iCloud logo

Multi-device cloud content storage

iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
Clio logo

Cloud-based legal practice management tool for law firms.

Clio is a comprehensive legal practice management software that helps law firms streamline their operations. The platform offers case management, client intake, document automation, and legal accounting features, all integrated into one system. With built-in AI capabilities through Clio Duo, legal professionals can efficiently summarize documents and access matter details while maintaining client communication through a dedicated portal.

Read more about Clio

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a work management software used by 20,000+ companies. Streamline your document management with cloud-based, in-context file storage. Share documents within request forms and tasks and shorten your approvals with visual proofing. Simplify document management with Wrike's 400+ integrations.

Read more about Wrike

Users also considered
Autodesk Forma logo

Construction management platform

Collaborate confidently knowing you have access to the latest documents and data whenever you need them. Simplify access to relevant construction documents, drawings, and 3D models. Update files in real time to stay on top of the latest versions and work from a single source of truth.

Read more about Autodesk Forma

Users also considered
LibreOffice logo

Software suite for creating, editing, and managing documents

LibreOffice is a cloud-based and on-premise suite of applications designed to help businesses, charities, and government organizations create, edit, and manage documents, spreadsheets, presentations, graphs, drawings, mathematical formulas, and more.

Read more about LibreOffice

Users also considered
Bluebeam Revu logo

PDF editing & markup on the go with built-in collaboration

Creating a system for document management in construction projects is hard without the help of a real-time solution. That's where Bluebeam Revu® helps with a shareable, 24/7 digital software that keeps your team on the same page no matter their location.

Read more about Bluebeam Revu

Users also considered
Smallpdf logo

PDF document management and conversion suite

Smallpdf is a desktop, mobile & cloud-based PDF document management and conversion tool, providing a suite of 21 tools to create, convert and edit documents.

Read more about Smallpdf

Users also considered
PandaDoc logo

Cloud-based tool for creating, editing and signing documents

Generate custom, error-free and secure documents faster than ever with PandaDoc for small to medium-sized businesses in all departments.

Read more about PandaDoc

Users also considered
pdfFiller logo

Online PDF form filler & editor

pdfFiller is an online form and document management system for editing, printing, downloading, sending, and converting documents. The cloud-based system offers eSignature capabilities, a PDF editor, form builder, authentication features, and native Android and iOS mobile applications.

Read more about pdfFiller

Users also considered

Key features for Document Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers emphasize encryption, multi-factor authentication, and granular access controls to keep sensitive data protected and compliant with regulations. 91% of reviewers rated this feature as important or highly important.
  • Document Storage: Users value the ability to organize, access, and share documents easily, often highlighting cloud storage for its accessibility and collaboration features. 90% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers appreciate real-time collaboration, customizable permissions, and secure sharing options to streamline teamwork and ensure data security. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users highlight the convenience of accessing and editing documents on-the-go, enhancing productivity and flexibility with seamless synchronization across devices. 88% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Users value the convenience and security of signing documents remotely, noting its efficiency in speeding up workflows and maintaining legal compliance. 84% of reviewers rated this feature as important or highly important.