CapLinked Pricing, Features, Reviews & Comparison of Alternatives


Cloud-based document sharing solution for enterprises

4.6/5 (55 reviews)

CapLinked overview

CapLinked is a web-based integrated file sharing and document management solution for businesses to collaborate with their partners and share key business information. The solution is comprised of five integrated tools: Workspace Manager, Deal Tracker, Document Manager, File Protection Manager and Integration Manager. The solution primarily caters to midsize and enterprises across multiple industry sectors including legal, banking, energy, aerospace and real estate, among others.

CapLinked Workspace Manager provides a configurable platform to manage business documents and store them in a central repository. Businesses can configure their document security by setting different document access modes for different user sets. Users can create custom groups and configure rules to view, edit, download and upload documents. Businesses can import contacts into CapLinked directly from their SalesForce account.

CapLinked's collaboration features allow multiple users to work simultaneously on a single document and draft, review or update documents together. The solution also provides instant messaging tools for users to collaborate and share information efficiently. The Activity Tracker feature tracks all actions and changes made within the workspace and maintains a comprehensive list of all changes for auditing and reporting. CapLinked’s Deal Tracker allows users to add fresh deals to the current pipeline and monitor the progress of ongoing deals through an intuitive dashboard. Automated notifications help keep colleagues and partners updated about ongoing activities around a deal through real-time alerts.


Starting from
Pricing options
Free trial
Value for money
View Pricing Plans


Business size



United States, Canada, United Kingdom

Supported languages

CapLinked screenshot: CapLinked - Customize workspace and track active projectsCapLinked Marketing VideoCapLinked screenshot: CapLinked - Configure access & permission levels for various types of documentsCapLinked screenshot: CapLinked - Track ongoing activities and monitor live statusCapLinked screenshot: CapLinked - Organize deals and add new deals to current pipelineCapLinked screenshot: CapLinked - Edit documents online in a shared environment

CapLinked reviews

Value for money
Ease of use
Customer support
jackson egan

Modern interface, easy to use - refreshing change of pace from software used in the past.

Used daily for 2+ years
Reviewed 2018-01-16
Review Source: Capterra

CapLinked is intuitive, cutting edge, and very transparent in their pricing. Their customer support is responsive, helpful, and thorough - providing an excellent customer experience. Uploading files and folders is also a seamless process. Uploading whole folder structures at a time makes my job extremely easy. It retains the same indexing and formatting I had on my desktop which is very convenient.

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Jeff Snell

Solid platform with ever evolving features.

Used daily for 1-2 years
Reviewed 2016-08-02
Review Source: Capterra

After using Formstack for many years we needed a more powerful solution. I reviewed approximately 8 different products and judging on features and value CapLinked was the clear winner.Watermarking, white labeling, ability to send feature ideas/requests to customer service that actually get reviewed and implemented.

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Elmo Lombard

Super easy to use

Used daily for 6-12 months
Reviewed 2018-02-07
Review Source: Capterra

The ease of use is the one of the reasons why we use CapLinked. We work with a lot of outside consultants and customers that need to access folder and files and not once did anyone struggled to access their data. We tested a few data rooms and CapLinked was by far the best value for money. We moved away from emailing any files, we just send the CapLinked link to the relevant person and our data is safe and secure.

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Caplinked is powerful and easy to use

Used daily for 6-12 months
Reviewed 2018-01-24
Review Source: Capterra

We chose Caplinked for it's easy to use/ fast modern interface, great customer support, powerful features and transparent pricing. They have a lot of features that you won't find in other VDR's (I've tried 3 different competitors). Their customer support really stood out to me as they've been very responsive and personable throughout our entire experience; from on-boarding to day-to-day use. Every member of our team was able to quickly learn the software. I feel very comfortable sharing sensitive and confidential documents through Caplinked.

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Maria Castro

CapLinked is solid and offers a powerful level of communication

Used daily for 1-2 years
Reviewed 2018-05-04
Review Source: Capterra

Lots of great benefits from engagement to exporting data.This is an amazing program, offers a higher level of engagement for groups. Works great for small business who need flexibility and is budget friendly. It is easy to navigate too!

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CapLinked pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Simple Subscription Pricing. Contact CapLinked for customized enterprise quote.

CapLinked features

Access Control
Activity Dashboard
Collaborative Workspace
Document Storage
File Management
Instant Messaging
SSL Security
Third Party Integration

Automatic Notifications (116 other apps)
Chat (108 other apps)
Collaboration Tools (185 other apps)
Commenting (128 other apps)
Communication Management (83 other apps)
Customizable Branding (90 other apps)
Drag & Drop Interface (104 other apps)
Permission Management (119 other apps)
Projections (114 other apps)
Search Functionality (160 other apps)
Tagging (81 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options

Data policy

Data backup in multiple locations/GEO regions
This will ask you to sign in with LinkedIn

Category Leaders ranking


#11 in Document Management

View full ranking

GetApp’s ranking highlights the top 25 apps in different categories on GetApp. If an app is listed in more than one category, it has the potential to be ranked in each of these categories. The ranking is independent of any commercial campaign an app vendor has with GetApp. The ranking is based on 5 data points, each scored out of 20: reviews, integrations, mobile apps, media presence, and security.

CapLinked also features in these categories:

Additional information for CapLinked

Key features of CapLinked

  • Dashboard
  • Activity tracker
  • API
  • Salesforce integration for importing contacts
  • Maintain a comprehensive audit trail
  • Control security & user-permissions
  • Collaborate with team members
  • Central document storage
  • Create custom group calendars
  • Instant messaging
  • Track deadlines and other critical dates
  • Multiple format support
  • PCI compliant
  • Generate detailed reports
  • Send alerts and notifications
  • Protect files with password
  • Share documents from anywhere
  • Third party integration
  • Restrict access to folders and sub-folders
  • Version control
  • Enforceable 2FA
  • OCR for documents
  • Document History
  • SSO & SAML
  • Securely store files on our servers
  • Comprehensive Activity Tracking
View All Features


• CapLinked provides a collaborative workspace where multiple users can work together on a single document and share their insights or feedback simultaneously in real time.

• The solution provides intuitive document editing tools with which users can directly edit documents online without any hassle of downloading files and then making changes to them.

• Users can set a password to their sensitive & confidential documents using the inbuilt FileProtect tool and ensure the complete safety of such documents from any unauthorized access.

• CapLinked allows administrators to configure permission levels for every user within the organization and set restrictions on editing, viewing and downloading of documents for different user groups.

• Users can configure expiry rules for time sensitive documents, beyond which the solution automatically restrict any access to such files & folders.