BuildTools Pricing, Features, Reviews & Comparison of Alternatives

BuildTools

The only construction management software built by a builder

3.82/5 (31 reviews)

BuildTools overview

What is BuildTools?

BuildTools is the only cloud-based construction management software built by a builder. Our software offers modules designed to meet the specific needs of home builders and remodelers. The software can be customized to meet specific requirements of any construction project and has its key focus on improving communication between the stakeholders involved in a project.

BuildTools offers a central repository for all construction related project management communication and helps to send and receive project-related messages, emails, documents and photos. Project notifications and weekly project reports are automatically sent to homeowners and clients to keep them updated on the developments, schedules, deadlines and change orders. The software also offers project scheduling features, online access and email notifications for subcontractors and homeowners, as well as quick views of the positioning of resources and sub-contractors across the projects. The tool also offers central online budgeting and job cost management features that help to change orders automatically according to budget modifications, issue purchase orders, track costs and calculate fees and insurance. The product can also notify contractors about work to be done and allows users to view all service work across ongoing projects.

BuildTools integrates with third party applications such as QuickBooks and GuildQuality. Customers using this software include Regency builders, Platinum series homes and Stonewood.
www.buildtools.com

Pricing

Starting from
$199/month
Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Australia, Canada, Europe, Germany and 3 other markets, Latin America, Mexico, United Kingdom

Supported languages

English
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BuildTools reviews

Value for money
Features
Ease of use
Customer support
  4.6
  3.7
  3.7
  4.0
Jim Minton

Reviewed 2013-05-18
Review Source: Software Advice

Minton Homes is a small custom home builder located in St. Louis, Missouri. We have been in business 25 years. We only build custom homes (no specs, no remodels). In the last 10 years, the size of the homes has ranged from 5,000sf to 25,000sf. We go to extremes to make sure we exceed expectations. In January we attended the home show in Las Vegas. One of our goals was to preview all of the companies that offered complete software systems for our industry. For years we have been interested in finding a program that would allow us to "bring most of what we do under one roof", allowing great collaboration with all parties (homeowners, subs, suppliers, etc). After sorting through a dozen or so possible companies at the home show, we decided to give BuildTools a try. While we are not fully implemented at this point, I would say we are 75%. So after 3 months of getting familiar with BuildTools and loading a couple of projects onto the system, I can tell you I am extremely impressed with the product and with the service Chad and his group has provided. Even more importantly, the feedback from our customers and subs has been good. While any new software program has a learning curve, the feedback from our partners has been very good, and implementation has been better than expected. Every day it seems like we learn about another new feature. We are in the process of sending a project out for bid now and decided to use BuildTools for that purpose. The amount of time we had in that process (as compared to how we used to do it) is reduced, and the ability to manage the process is greatly enhanced. Managing customer selections is one of our biggest challenges; has been for years. I have to say that BuildTools significantly enhances things on our side and even more importantly the customer side. I was skeptical about the BuildTools scheduling program, having used Microsoft Project for years. After two months, I am not using Project anymore. BuildTools does everything I need to do and, quick frankly, the interface is a little nicer. Very happy with that. We used to do RFI's via email. While that worked for us, it was hard to manage effectively. I love the RFI module in BuildTools. It is a very efficient way to manage information and get the answers you need. The due date and reminder dates are a great feature for those people that need reminders. In the next 30 days, we hope to be integrating the budget with Quickbooks, so more on that later. I have not used the service/warranty module yet - but looks like a very good process. In summary, great product; great service; saves us time; makes us better at what we do; helps further separate us from the competition. I highly recommend it. I'll post again in another couple of months with an update.

Rating breakdown

Ease of use
Features
Customer support

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Ben Polley

Transformational. Scaleable. Powerful. Appropriately priced and with solid support.

Used daily for 2+ years
Reviewed 2017-10-06
Review Source: Capterra

We have been able to tie together multiple geographically dispersed staff and simultaneously dispense with multiple different tools/desktop based software. It has increased our ability to monitor work performance, share experiences and ensure continuity of work during staff absences as all project information is always available to all permitted users from virtualy any device.

Pros
BuildTools has far more features than other systems we compared in its class. This has allowed us to perform not only almost all major business functions: selections & client management, change order documentation, communications, bids procurement, budget monitoring, scheduling, and invoicing but also other important but less well promoted capabilities such as daily logs (for health, safety & schedule deviation monitoring), meeting minutes that permit tasks to be assigned & tracked (for use with clients, subcontractors/suppliers, or internally) among others. This combined with the product's progressive incremental improvements and willingness to occasionally make changes based on our own suggestions or requests add up to good value.

Cons
The advantage of having so many features can also be a detriment to new users, for whom learning and navigating the system may be overwhelming at first. This is exacerbated by weak FAQs/video tutorials and lack of proactive hints/suggestions as to how to get the most out of the software. However if one is patient and implements the system section by section as each are successively mastered and while doing so makes use of the excellent and always responsive (and free) support staff, then this shortcoming can be overcome, revealing all of the features and capabilities.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Jessica Moore

I appreciate the value of Build Tools to communicate with our clients and trades.

Used daily for 1-2 years
Reviewed 2017-10-05
Review Source: Capterra

Being able to communicate effectively to our trade partners and clients. Keeping the project managers of each job on schedule with their daily logs and for purchasing by sending PO's to trade partners to be confirmed as well as change orders to be reviewed and approved by the client.

Pros
I like that our clients and trades can see the progress of their home as it is being built from start to finish. They can access anything from building permits to daily schedules and pictures of progress. It's a wonderful way to schedule your trades in advance as well to ensure they will be there when they are needed and lets the clients know who will be out at their home and when.

Cons
There is no way to create a master schedule for all the jobs for in-house use in terms of accountability. We would like to be able to put all current jobs major scheduling items on one grand schedule. I was told by September there was to be a new roll out of the software including using the schedule as we need and my company would be a tester of that roll out and I have not heard anything since then. There is also little pains such as when pictures are uploaded they get turned sideways no matter that the original orientation was straight up.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Jef Forward

Reviewed 2013-05-15
Review Source: Software Advice

We're a small design build company focusing on high-end remodeling and custom homes. We produce design in house, and then provide construction services with in-house project managers and carpenters, as well as subcontractors performing the work. Every client goes through the same process, however, since each project is unique we always have unique tasks to accomplish for each job. We chose a BuildTools primarily because of their task management feature, which is outstanding. From my perspective, it is the only option out there with a Meeting Minutes feature tied to tasks, scheduled events, users and deadlines. We had previously used two other programs that were awesome and I have nothing bad to say about them; it simply came down to the task management feature between these programs. This feature is fundamental to our productivity. The task feature is an undersold feature of the program Working Gantt Chart versus Published schedule. This means I can go in and edit a job very quickly, with drag and drop functionality; I can pull lines for dependencies, easily move items up or down, and group according to my will, with indent and outdent capability. I can play around with different scheduling scenarios, without huge save and alert times. When the schedule is firmed up, I can Publish it and send out notices and so forth. Its a great Gantt Chart and very similar to MS project. There is a Quick Book sync; Purchase Orders and Change Orders are tied to the budget, and eliminates double entry. Picture sharing is very easy and fast, and not limited to 3-4 at a time. Messaging is also very easy, where I can send an email directly from my schedule, selections, and tasks. I can then see this thread in the the aforementioned sections, or in the messaging center. This is also an undersold feature of the program, and it worked really well. Another point of interest, BuildTools operates on a unique database structure, which avoids having to open and close a window every time you want to reform task. There is a marked difference in productivity and performing tasks. The leads and prospect section is also very useful. There is also no limit on the number of projects, so I can keep all of our projects (large or small) in one place. The leads feature needs some work, but they are pursuing it. Our transition into BuildTools was very easy and fast. Customer support has been very good and steady. They are a small, but growing, company and you can see the commitment to customer service. Using this product has directly led to increased project size, as well as increased productivity from our internal team and subs/suppliers. I can't stress enough the positive effect of their task management system. I highly recommend Buildtools for remodelers and custom builders.

Rating breakdown

Ease of use
Features
Customer support

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Lain Chappell

We have been using Build Tools for several years now. We appreciate the attention to the details.

Used daily for 2+ years
Reviewed 2017-10-18
Review Source: Capterra

We have been using Build Tools for several years now and love the way it helps us stay up to date with our projects for our clients. Our clients love the continual feedback (weekly updates) and appreciate how they can access pertinent information for their project virtually anywhere in the world at any time. It saves us time and money. We have shopped other competitors and have found the functionality and commitment to continual improvement the best in the business. We will continue to use Build Tools. Thank you TEAM BT for an excellent application.

Pros
Build Tools has done an excellent job at listening to what the customer needs in their software development. We are a custom home builder and appreciate the details in the day-to day use of their product. Our clients like the access to the information and that helps us look more professional and gives a higher level of customer service. We send out the weekly reports (updates) on all of our jobs on Tuesdays. Clients love this interaction and ability to stay informed. Happy client, happy projects!!! Thank you Build Tools.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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BuildTools pricing

Starting from
$199/month
Pricing options
Subscription
View Pricing Plans

Base Fee Includes up to 3 users, Unlimited Clients & Sub-Contractors, Unlimited Projects
Additional Users $20 Per Month

BuildTools features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Bid Management
Change Order Management
Customizable Reporting
Data Import/Export
Document Storage
Estimating
Job Costing
Project Estimating
Project Management
Project Tracking
Projections
Subcontractor Management

Collaboration Tools (54 other apps)
Cost Estimating (37 other apps)
Document Management (54 other apps)
Reporting & Statistics (44 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for BuildTools

Key features of BuildTools

  • 256-bit SSL in SAS 70 datacenter
  • Daily backup
  • Changes notified automatically
  • Automatic reminders
  • Communication management
  • Custom projects
  • Customizable reports
  • A single source for all project related documents
  • Job cost management
  • Project management
  • Integration with QuickBooks
  • 256-bit SSL
  • View project management schedules
  • Task tracking
  • Integrates with other applications
  • Timesheets
  • Budgeting
  • API
  • Upload photos
View All Features

Benefits

● BuildTools is an online construction management software that helps stakeholders involved in the construction or remodeling of a home, communicate with each other and manage construction activities.

● The tool helps to store and manage all documents associated with the construction project and notifies the entire team of any changes made, as well as creates an archive of all documents that have been updated.

● The software supports bidding features and allows subcontractors to submit their construction bids and estimates using web-based forms, sends reminders of bid due dates, distribute plans to multiple subcontractors, and tracks project documents downloaded.

● The construction budget and cost software module offered by BuildTools helps to issue purchase orders, manage project budgets online and track change orders.

● BuildTools fully integrates with QuickBooks accounting software with all project & cost codes, invoices, purchase orders, subcontractor data and vendor contact information automatically imported and synchronized.