Meetingmax Pricing, Features, Reviews & Comparison of Alternatives


Online hotel room reservation system for conferences & events

4.73/5 (22 reviews)

Meetingmax overview

Meetingmax is a hotel reservation management solution for events that allows planners to fully control and maximize their room blocks. The platform offers services tailored to convention and visitor bureaus, meeting planners and event holders, and helps simplify the management of hotel room inventory for large events, especially those with hotel rooms contracted at multiple properties.

Meeting planners can track bookings, increase group pickup and manage commissions. Event holders can negotiate the best rates, contract room blocks, and manage inventory. Convention and visitors bureaus (CVBs), and destination marketing organizations (DMOs) are able to track economic impact by quantifying total guests in the city, total room nights booked and total room spend per event.

The reservations panel allows event attendees to explore available hotels and their amenities, compare rates, and book their rooms. Guests are able to create reservations using sub-block codes, and make a single booking containing multiple rooms, along with a host of variable options.

Users can view event details and real-time booking information from any available device, and create customized reports using specific event information. Meetingmax helps keep track of revenue and how much is owed in real time, and allows users to run post event reports.


Starting from
Pricing options
Value for money
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Business size



United States, Canada

Supported languages

Meetingmax screenshot: Master Control PanelMeetingmax Housing SoftwareMeetingmax screenshot: Customers can view all available hotels and their amenities, compare rates, check availability, and make reservationsMeetingmax screenshot: Set aside specific inventory or assign special rates to a group of roomsMeetingmax screenshot: Extensive reporting for tracking key event metricsMeetingmax screenshot: Program the system to notify users of important event milestonesMeetingmax screenshot: The ticket sales feature provides unparalleled access to promote to all customers and attendeesMeetingmax screenshot: Provide hotels with the flexibility to process reservations when it best suits them

Meetingmax reviews


Very good

Value for money
Ease of use
Customer support
Shea Olehy

I do not have a bad thing to say about this company or software!

Used daily for 2+ years
Reviewed 2017-10-10
Review Source: Capterra

This is the best way to keep track of your guests coming in. Instead of having to rely on the hotels giving you skewed numbers, now everything is done through our company. It gives us back the control and the hotels really can't argue it when it comes to reconciling bills. This software is extremely user friendly but if there is ever any trouble you can contact Meetingmax and you have an answer or solution in no time. They are constantly listening to the needs of their clients and making changes that we ask of them. They make you feel like you are a part of the Meetingmax team and they care about your feedback. The Meetingmax Team makes everything about this software great. The guests love that they are walked through the reservation process in a few simple steps and then are updated by emails. They can make any changes on their own which makes them feel like they are in charge of their own reservation.

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Erin Brungardt

MMX is very user friendly on both the front end and the back end!

Used daily for 2+ years
Reviewed 2017-10-10
Review Source: Capterra

I love that MMX listens to their users and is constantly releasing updates. The multiple reports are perfect for hotels or clients that have different needs. This isn't software related, but every time I call MMX with a question, everyone is so helpful and nice!!

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Jennifer Hartman

Meetingmax has completely streamlined our booking and reporting processes!

Used daily for 1-2 years
Reviewed 2017-10-10
Review Source: Capterra

There's a lot to love! What I like most is how user friendly it is, both on the front end for our customers, and the back end for us and our hotels. I'm impressed with the constant improvements that are being made. The partial waitlist function is awesome and has really had a large impact on our waitlist process as a whole. People are happier this year because of it. I also appreciate that 9 times out of 10, there's a customizable report that can give me exactly what I need to see. Also, the entire Meetingmax team is amazing. Your customer service is top notch.

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Jayne Durnin

Meetingmax makes my life easier!

Used daily for 1-2 years
Reviewed 2017-10-11
Review Source: Capterra

The customer support I receive from the Meetingmax team is unparalleled! Every question or suggestion is responded to within ten minutes from the support team. The software is very intuitive for attendees and easy to teach to hoteliers. The team is constantly making improvements and listening to customer needs.

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Meetingmax is wonderful to work with. The staff is always helpful & they truly do become your tribe.

Used daily for 6-12 months
Reviewed 2017-10-10
Review Source: Capterra

Simplicity for guests making reservations, all-inclusive information in real time, customization options for each event. Meetingmax gets the job done and it makes us look good doing it. It's very easy for the guests to use, which eliminates a lot of call ins and questions. The look and functionality of the software is unmatched by competitors.

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Meetingmax pricing

Starting from
Pricing options
View Pricing Plans

Contact Meetingmax Planning for detailed pricing information.

Meetingmax features

Customizable Reporting
Electronic Payments
Third Party Integration

Activity Dashboard (168 other apps)
Activity Tracking (123 other apps)
Automatic Notifications (161 other apps)
Automatic Reminders (160 other apps)
CRM Integration (113 other apps)
Calendar Management (146 other apps)
Custom Fields (128 other apps)
Customer Database (118 other apps)
Customizable Branding (150 other apps)
Customizable Templates (130 other apps)
Data Import/Export (148 other apps)
Email Integration (148 other apps)
Email Templates (109 other apps)
Mobile Integration (119 other apps)
Reporting & Statistics (169 other apps)
Social Media Integration (127 other apps)

Additional information for Meetingmax

Key features of Meetingmax

  • Single / group reservations
  • Online booking
  • Payment processing
  • Third party booking
  • Reservations
  • Economic impact tracking
  • Custom reports
  • System alerts
  • Message display system
  • Ticket sales
  • Hotel processing flexibility
  • Commissions and rebates
  • Real-time performance tracking
  • Discounts
  • Sub block codes
  • Real-time revenue tracking
  • Accommodation management
  • Reservation flexibility
  • Real-time booking information
  • Rates & availability comparisons
  • Message display & advertisements
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Increase Room Pickup: online housing gives users the best potential of filling room blocks and deters people from booking around the block.

Block Manipulation: by managing events through Meetingmax, users can force sales at properties which have underachieved in performance and close out hotels which have met commitments.

Real Time Reporting: the system allows you to pull in depth reports and download them into popular formats.

Control Over Commissions: the system gives you in depth commission and rebate information. You no longer have to rely on the hotel for information.

Consistency For Attendees: your attendees get a consistent reservation process no matter where the event occurs, decreasing confusion and frustration.

Centralized Information: Meetingmax displays all pertinent event and hotel information, including real time availability, in one easy place.