Meetingmax Pricing, Features, Reviews & Comparison of Alternatives

Meetingmax

Online hotel room reservation system for conferences & events

4.72/5 (36 reviews)

Meetingmax overview

What is Meetingmax?

Meetingmax is a hotel reservation management solution for events that allows planners to fully control and maximize their room blocks. The platform offers services tailored to convention and visitor bureaus, meeting planners and event holders, and helps simplify the management of hotel room inventory for large events, especially those with hotel rooms contracted at multiple properties.

Meeting planners can track bookings, increase group pickup and manage commissions. Event holders can negotiate the best rates, contract room blocks, and manage inventory. Convention and visitors bureaus (CVBs), and destination marketing organizations (DMOs) are able to track economic impact by quantifying total guests in the city, total room nights booked and total room spend per event.

The reservations panel allows event attendees to explore available hotels and their amenities, compare rates, and book their rooms. Guests are able to create reservations using sub-block codes, and make a single booking containing multiple rooms, along with a host of variable options.

Users can view event details and real-time booking information from any available device, and create customized reports using specific event information. Meetingmax helps keep track of revenue and how much is owed in real time, and allows users to run post event reports.
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Pricing

Starting from
$5500
Pricing options
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada

Supported languages

English
Meetingmax screenshot: Master Control PanelMeetingmax Housing SoftwareMeetingmax screenshot: Extensive reporting for tracking key event metricsMeetingmax screenshot: Program the system to notify users of important event milestonesMeetingmax screenshot: The ticket sales feature provides unparalleled access to promote to all customers and attendeesMeetingmax screenshot: Provide hotels with the flexibility to process reservations when it best suits themMeetingmax screenshot: Set aside specific inventory or assign special rates to a group of roomsMeetingmax screenshot: Customers can view all available hotels and their amenities, compare rates, check availability, and make reservations

Meetingmax reviews

Value for money
Features
Ease of use
Customer support
  4.6
  4.5
  4.5
  5.0
Jayne Durnin

Meetingmax is the only choice for housing software!

Used daily for 2+ years
Reviewed 2019-07-11
Review Source: Capterra

Pros
Meetingmax has the best support of any product that I currently work with. Their staff is super responsive, and actually takes your feedback into account, as well as takes the time to follow up and keep you updated on progress.

Cons
The only thing that comes to mind is the fact that they don't integrate with hotel reservation systems. However, that is a hotel con--as the primary user, I have no cons!

Response from Meetingmax


Thanks for the feedback Jayne - we love working with you!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Mary Wilson

You can have your cake and eat it too!

Used daily for 2+ years
Reviewed 2019-07-12
Review Source: Capterra

We have a very large event that covers 14 continuous days of programming with check-ins for 15 days in a row. We also have varying rates by night, use about 60 hotels, and have sub-blocks for different types of attendees with different hotel options allowed. Our hoteliers needed Meetingmax as much as we did. I cannot imagine there being another product or group of people that could come close to meeting our needs. Every step of the way, we've felt Meetingmax make improvement in the best interest of their clients. They help us all stay viable in our industry. The entire Meetingmax staff have been nothing short of wonderful to work with.

Pros
We needed a replacement for our antiquated booking system and needed it built to our very peculiar requirements within months, not years. Meetingmax looked like the product that would keep us in business. We soon realized Meetingmax, the system and the people, were so much more than what we HAD to have. Meetingmax made it possible for us to provide service we hadn't even dared to dream of. Even today, we find ourselves anticipating using improvements they've just added that we had thought would never be possible. Evolving with technology and the hospitality industry is something we can trust with Meetingmax.

Cons
Seriously, I can't think of a downside except that we do not own it.

Response from Meetingmax


Thanks for the great review Mary! We're so appreciative to work with amazing clients like you.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Joy Samaniego

MMX Survey

Used daily for 2+ years
Reviewed 2019-07-11
Review Source: Capterra

from 1 -10 I'd say 6.

Pros
how dumb that i have to use a min of 40 characters.. The only thing I like about MMX is the price

Cons
The reporting aspect. All reports are designed to print per event. No date range, no year end. Some reports don't even give accurate data.

Response from Meetingmax


Thanks for the feedback Joy - we appreciate your honest review.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 2/10

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Laura Portz

MMX has got it going on!

Used daily for 2+ years
Reviewed 2019-07-31
Review Source: Capterra

Meetingmax has created an amazing service that we are able to provide to our clients to solve their housing struggles. Throughout the 11+ years we've been using MMX, it has been a huge benefit to manage hotel blocks through the system and provide 24/7 tracking for current events and detailed history of all past events. Working with the Meetingmax team has been an absolute joy as they are just such a cool and inspiring organization. Throughout all the years we've worked with MMX, their support has never once wavered and they hold such a high standard of service and innovation.

Pros
The customization of this software is just insane! Each event has the ability to have so many different features and capabilities within the communication to the guest, event branding, room inventory settings, etc . Even the way you manage the system can be customized as there are various ways to run reports, create alerts, send notifications, etc.

Cons
While Meetingmax is still extremely intuitive and user friendly, it has become rather complex over the years with all the added features & capabilities so navigating the system has become a bit more intimidating as there is just more to to learn, understand and utilize.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Shea Olehy

I do not have a bad thing to say about this company or software!

Used daily for 2+ years
Reviewed 2017-10-10
Review Source: Capterra

This is the best way to keep track of your guests coming in. Instead of having to rely on the hotels giving you skewed numbers, now everything is done through our company. It gives us back the control and the hotels really can't argue it when it comes to reconciling bills.

Pros
This software is extremely user friendly but if there is ever any trouble you can contact Meetingmax and you have an answer or solution in no time. They are constantly listening to the needs of their clients and making changes that we ask of them. They make you feel like you are a part of the Meetingmax team and they care about your feedback. The Meetingmax Team makes everything about this software great. The guests love that they are walked through the reservation process in a few simple steps and then are updated by emails. They can make any changes on their own which makes them feel like they are in charge of their own reservation.

Cons
The one thing I would like to be a little different is that everything has to be done individually. It would be great to change a setting on a hotel and have it change in all of the events that the hotel is in.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Meetingmax pricing

Starting from
$5500
Pricing options
Subscription
View Pricing Plans

Contact Meetingmax Planning for detailed pricing information.

Meetingmax features

API
Customizable Reporting
Electronic Payments
Third Party Integration

Activity Dashboard (262 other apps)
Activity Tracking (186 other apps)
Automatic Notifications (223 other apps)
Calendar Management (196 other apps)
Contact Database (146 other apps)
Contact Management (149 other apps)
Custom Fields (161 other apps)
Customer Database (185 other apps)
Customizable Branding (236 other apps)
Customizable Templates (198 other apps)
Data Import/Export (209 other apps)
Email Integration (214 other apps)
Reminders (199 other apps)
Reporting & Statistics (287 other apps)
Social Media Integration (193 other apps)
Surveys & Feedback (167 other apps)

Videos and tutorials

Additional information for Meetingmax

Key features of Meetingmax

  • Single / group reservations
  • Online booking
  • Payment processing
  • Third party booking
  • Economic impact tracking
  • Custom reports
  • System alerts
  • Message display system
  • Ticket sales
  • Hotel processing flexibility
  • Commissions and rebates
  • Real-time performance tracking
  • Sub block codes
  • Real-time revenue tracking
  • Accommodation management
  • Reservation flexibility
  • Real-time booking information
  • Rates & availability comparisons
  • Message display & advertisements
  • Discounts
  • Reservations
View All Features

Benefits

Increase Room Pickup: online housing gives users the best potential of filling room blocks and deters people from booking around the block.

Block Manipulation: by managing events through Meetingmax, users can force sales at properties which have underachieved in performance and close out hotels which have met commitments.

Real Time Reporting: the system allows you to pull in depth reports and download them into popular formats.

Control Over Commissions: the system gives you in depth commission and rebate information. You no longer have to rely on the hotel for information.

Consistency For Attendees: your attendees get a consistent reservation process no matter where the event occurs, decreasing confusion and frustration.

Centralized Information: Meetingmax displays all pertinent event and hotel information, including real time availability, in one easy place.