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Papertrail Logo

Cloud-based asset management and inspection software

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Papertrail - 2026 Pricing, Features, Reviews & Alternatives

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: September 2026

Papertrail overview

What is Papertrail?

Papertrail is a cloud-based asset management and inspection software designed to improve safety for businesses across various industries.

The software allows users to streamline their asset management processes and ensure compliance with industry standards and regulations.

The software provides visibility over asset inventories, enabling teams to manage, monitor, and maintain their equipment. With features such as automated inspections, inventory tracking, and certificate management, Papertrail helps manage risks, productivity, and accountability.

With a full scanning suite which includes NFC, RFID, QR and Barcode scanning facilitate equipment tracking and inspections, while the mobile application allows users to conduct audits and inspections on the go.

Starting price

30per user /
per year

Alternatives

with better value for money


Pros & Cons

Inspection Management

Asset Management

Ease of Use

Equipment Management

Do you work for Papertrail? Manage this product listing

Papertrail’s user interface

Ease of use rating:

Papertrail reviews

Overall rating

4.7

/5

64

Positive reviews

88

%

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend0.88/10
Rating distribution

5

4

3

2

1

45

18

0

1

0

Pros
“Inspection scheduling is really helpful and you can have multiple checklists and schedules for each item, depending on what is required.”
KK

Karen K.

Senior Recreation Advisor

“The barcode/QR scanning saves huge amounts of time, and user access controls keep everything secure and well-organised.”
SR

Stacey R.

Chief Innovation Officer

“It centralises all our equipment records, improves inspection management, and strengthens compliance with LOLER.”
SR

Stacey R.

Chief Innovation Officer

Cons
“It is reasonably priced for a small/mid-size team, however, costs increase as you add more users/capabilities so for a larger team, it may not be a great option.”
PG

Philippa G.

Administrator

“poorly laid out in some areas on the drop-down bars, not user-friendly when trying to find equipment, also on the main page, it is difficult to see what check have been done.”
MB

Matthew B.

Manager

“In comparison to other -newer - startups - the look and feel is a little bit outdated.”
FF

Falk F.

Stage Rigger

Who uses Papertrail?

Based on 64 verified user reviews.

Company size

Small Businesses

Midsize Businesses

Enterprises

Top industries

Construction
Oil & Energy
Leisure, Travel & Tourism
Civil Engineering
Others

Use cases

Equipment Maintenance
Inspection
Asset Tracking
Compliance
Safety Management

Papertrail's key features

Most critical features, based on insights from Papertrail users:

Mobile access
Compliance management
Failed inspection tracking
Alerts/Notifications
Report templates
Customer database
Corrective and preventive actions (capa)

All Papertrail features

Features rating:

Access controls/permissions
Activity dashboard
Activity tracking
Alerts/Escalation
Alerts/Notifications
API
Appointment management
Asset assignment
Asset lifecycle management
Asset tracking
Audit management
Audit trail
Barcode/Ticket scanning
Barcoding/RFID
Check-in/Check-out
Complaint monitoring
Compliance management
Compliance tracking
Configurable workflow
Corrective and preventive actions (capa)
Customer database
Customizable fields
Customizable forms
Customizable reports
Customizable templates
Data import/export
Data security
Data visualization
Depreciation management
Digital signature
Document management
Document storage
Drag & drop
Employee management
Equipment tracking
Failed inspection tracking
Fixed asset management
For mechanical equipment
Forms management
Historical reporting
Image capture
Incident management
Incident reporting
Industrial safety management
Inspection management
Inventory control
Inventory management
Inventory tracking
ISO compliance
Job management
Location tracking
Maintenance management
Maintenance scheduling
Mobile access
Mobile app
Monitoring
Multi-Location
Offline access
OSHA recordkeeping
Policy management
Purchase order management
Real-Time data
Real-Time monitoring
Real-Time notifications
Real-Time reporting
Real-Time updates
Regulatory reporting
Reminders
Reporting/Analytics
Reporting & statistics
Report templates
Risk assessment
Risk management
Role-Based permissions
Safety management
Search/Filter
Status tracking
Surveys & feedback
Tagging
Task management
Task scheduling
Third-Party integrations
Training management
Training record management
User management
Workflow management
Work order management

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Papertrail pricing

Value for money rating:

Pricing plans

Pricing details:

Free plan
Free trial
Subscription

Starter

30

/user

Per year

Features included:

  • Unlimited Records
  • Product Directory (120+ Manufacturers)
  • Scanning NFC, RFID, QR & Barcode
  • Data Migration
  • Live chat, phone and email

Corporate

50

/user

Per year

Features included:

  • Unlimited Records
  • Product Directory (120+ Manufacturers)
  • Scanning NFC, RFID, QR & Barcode
  • Data Migration
  • Live chat, phone and email
  • Checklist Editor
  • Module Library & Custom Modules
  • Calendar Integration
  • Scheduled account reviews

Enterprise

Empty state illustration for "No pricing info"

No pricing info

Contact vendor for more details

User opinions about Papertrail price and value

Value for money rating:

To see what individual users think of Papertrail's price and value, check out the review snippets below.

“Inspection scheduling is really helpful and you can have multiple checklists and schedules for each item, depending on what is required.”
KK

Karen K.

Senior Recreation Advisor

“The barcode/QR scanning saves huge amounts of time, and user access controls keep everything secure and well-organised.”
SR

Stacey R.

Chief Innovation Officer

Papertrail integrations (2)

Integrations rated by users

We looked at 64 user reviews to identify which products are mentioned as Papertrail integrations and how users feel about them.

Integration rating: 5.0 (1)

“It connects marketing and sales on one platform, so campaign engagement data feeds directly into lead scoring and deal context.”

“Integrating Salesforce with DoiT is unnecessary for DevOps teams, as sales CRM lead pipelines operate completely separately from cloud cost analytics.”

EP

Elena P.

Digital Strategy Senior Specialist

1/2

Other top integrations

Papertrail customer support

What do users say about Papertrail customer support?

Customer support rating:

We analyzed verified user reviews to identify positive and negative aspects of Papertrail customer support.

Widely noted by reviewers, Papertrail's customer support is quick, helpful, and consistently responsive to user needs.

A large number of users appreciate the knowledgeable, friendly support team that's always available and eager to assist.

Support options

Chat
Email/help desk
Faqs/forum
Knowledge base
Phone support

Training options

Live online
Webinars
Documentation
In person

To see what individual users say about Papertrail's customer support, check out the review snippets below.

“Combine that with outstanding customer support and a great platform that is constantly upgrading, There is no better system for our needs.”

PR

Paul R.

Asset and Fleet Manager

“Very good, the support team are great and very responsive”

TS

Tom S.

Dean of Co-curricular Programs

Papertrail FAQs

Q. Who are the typical users of Papertrail?

Papertrail has the following typical customers:
Mid-size Business, Small Business, Large Enterprises

These products have better value for money


Q. Does Papertrail support mobile devices?

Papertrail supports the following devices:
iPhone, iPad, Android


Q. What level of support does Papertrail offer?

Papertrail offers the following support options:
Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support

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