Equipment maintenance is important for multiple reasons. It ensures the longevity of equipment and prevents sudden downtime to help avoid expensive repairs and interruption of operations. Reduced breakdowns and ad hoc repairs also help complete projects in time and within budget.
However, maintaining equipment is a complex process that involves several smaller functions such as asset tracking, preventive maintenance, and work order management.
Equipment maintenance software assists in managing the process by providing a digital platform to consolidate the underlying functions in one place.
We’ll learn about this software in greater detail in this buyers guide. Here is what we'll cover:
What is equipment maintenance software?
Equipment maintenance software is a tool that helps minimize equipment downtime and ad hoc repairs by automating maintenance workflows. The tool helps maintain a digital record of assets, their condition, and preventive maintenance schedule. It also tracks breakdowns and their causes to help avoid them in the future.
What are the deployment options for equipment maintenance software?
Understanding the deployment options available before selecting an equipment maintenance system can be helpful. Here are the two main types of deployments:
Cloud-based: Vendors host the software on their own or third-party servers. They also cater to the maintenance and support required for these tools. Users can access the tool via the internet by paying a subscription fee, typically charged monthly or annually.
On-premise: Businesses that opt for on-premise tools host them on their own network and, therefore, only the devices connected to the network can access the tool. Such businesses have to look after the support and maintenance of the tool themselves. On-premise tools are usually available for a one-time license fee.
Key questions to ask a vendor: What is the typical time needed to get started with your tool?
What are some common features of equipment maintenance software?
Knowing about the common features of equipment maintenance software helps shortlist products.
Here are some common features to look out for:
Asset tracking: Record and track the location, condition, depreciation, documentation, and other relevant information that are important for proper equipment maintenance.
Asset tracking in eMaint (Source)
Work order management: Create, assign, and edit work orders for ad-hoc or scheduled maintenance of equipment. Technicians can access the information remotely on their mobile devices.
Work order management in eMaint (Source)
Preventive maintenance: Schedule preventive maintenance tasks in the calendar. Assign these tasks to technicians and set up notifications to keep all process stakeholders updated.
Preventive maintenance schedule in MEX (Source)
Reports: Track the maintenance history of an asset through detailed reports and analyze them to identify the causes of breakdowns. The reports can also track the costs incurred in maintaining assets over time.
Equipment maintenance reports in MEX (Source)
Key question to ask a vendor before you buy: What is the maximum number of users that can access the software?
Back to equipment maintenance software directory
Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations, obtained from sources believed to be reliable at the time of publication.