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Equipment Maintenance Software

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MaintainX logo



Manage Maintenance and Operations. Without the Paper Stacks.

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MaintainX is the world-leading mobile-first workflow management platform for industrial and frontline workers. We are a modern IoT-enabled cloud-based tool for maintenance, safety, and operations on equipment and facilities.

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eMaint CMMS logo

eMaint CMMS


Computerized Maintenance Management Software by Fluke

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eMaint CMMS helps maintenance teams reduce equipment downtime and maintenance costs with a configurable and easy-to-use interface.

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Fiix logo



The easiest way to plan, track, and optimize maintenance.

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Fiix, by Rockwell Automation company, is the #1 way to manage work, assets, and parts. Get a 360-degree view of costs, schedules, KPIs, and more. Boost asset performance and drive uptime with cloud and mobile capabilities, AI-driven insights, and the ability to connect with 1000s of business systems

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Whip Around logo

Whip Around


We keep the world’s fleets moving.

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Whip Around is an intuitive and easy to use inspections and maintenance tool enabling users to more effectively and efficiently complete vehicle and asset inspections.

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UpKeep logo



Mobile computerized maintenance management software

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UpKeep is a mobile maintenance management software (CMMS) for equipment -- which allows users to manage their team, assign work orders, sync devices, and more.

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ProntoForms logo



ProntoForms is the leader in enterprise-grade mobile forms.

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ProntoForms is the leader in enterprise-grade mobile forms. Built with field teams at front of mind, ProntoForms makes real-time, accurate data collection fast and easy. Empower your field employees to complete complex inspections, audits, and other tasks on their mobile devices with confidence.

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Q Ware CMMS logo



Maintain Excellence

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Q Ware CMMS is a simple, easy-to-use, and affordable web-based facility maintenance management application.

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Asset Essentials logo

Asset Essentials


Web-based CMMS system for SMBs

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Asset Essentials™ is a cloud-based maintenance solution developed for daily advanced maintenance operations management.

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Qualer logo



Equipment Maintenance and Calibration Management

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Qualer is a cloud-based equipment management solution designed to help highly regulated industries to streamline processes related to asset compliance, calibration, and field service operations.

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eWorkOrders CMMS logo

eWorkOrders CMMS


Computerized maintenance management system (CMMS)

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eWorkOrders CMMS is a powerful, but easy-to-use preventive maintenance software solution that tracks an organization's equipment and assets, ensuring that upkeep and repairs are done on schedule and within budgets.

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Fullbay logo



Cloud-based auto and truck repair shop management software

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Fullbay is a web-based repair shop management solution for heavy duty truck shops, providing invoicing, parts billing and mechanic efficiency reporting features

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Redlist logo



Unify Your Data & Empower Your Team | Mobile Apps | Offline

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Redlist is a cloud-based CMMS, production planning and asset management solution for small to large firms, which helps track and manage assets through custom forms, maintenance and production tools. Features include smart inspections, forecasting, safety management, planning, and data analysis.

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FTMaintenance Select logo

FTMaintenance Select


CMMS software solution for maintenance management

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FTMaintenance Select is a cloud-based, computerized maintenance management system (CMMS) for work order management, asset management, inventory management, preventive maintenance, and predictive maintenance. The solution enables businesses of all sizes to streamline their maintenance operations.

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Quickbase logo



No-code application development platform & online database

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Quickbase empowers enterprise organizations to quickly turn ideas into applications with no-code. Use Quickbase's no-code platform to gain transparency, improve the resiliency of your supply chain, make better decisions, and improve time to production by unlocking data stuck in your core systems.

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Asset Panda logo

Asset Panda


Configurable Fixed Asset Tracking Software & Apps

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Asset Panda's cloud-based asset tracking & management platform supports work order management, purchase order management, compliance management, check in & check out, depreciation, service management, enterprise service desk solutions, & more, plus iOS & Android mobile apps

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Workiz logo



The #1 scheduling and invoicing tool for field service pros

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Workiz is the only field service management and communication platform for small-medium on-demand businesses in North America, built by and for field service professionals

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IVO Systems logo

IVO Systems


Construction software that operates how you do

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IVO Systems is a mobile-friendly and easy-to-use equipment, maintenance, and crew management solution for the heavy civil construction industry.

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Azzier CMMS logo

Azzier CMMS


Web based CMMS solution for industries

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FULLY web based computerized maintenance management system

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AI Field Management logo

AI Field Management


1 Platform: Workers, Contractors, Customers, Jobs, Equipment

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Is AI-FM Different? Easy as 1-2-3!

AI-FM = 1) Award Winning Tech + 2) Fair Price + 3) 5 Star Reviews

- No less than EIGHT 2019/20/21/22 Awards from Gartner

- Pricing starts at only $/€ 7.99/user/mo

- Genuine 5 Star Reviews

- Integrations: Quickbooks, Zapier, Siri, Google Asst, Calendars....

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Evron Field Service logo

Evron Field Service


Field service solution for automating dispatch operations

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Evron Field Service is a cloud-based platform that helps enterprises automate dispatching activities and streamline administrative operations. Professionals can track task completion through customizable checklists and generate reports on technicians’ utilization rates.

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NetFacilities logo



Facilities management, solved.

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NETfacilities' online equipment management software captures work orders from facilities, allowing you to respond with minimum lag time.

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TrackAbout logo



Track with Transparency

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TrackAbout is a cloud-based fixed asset tracking software with which enterprises can track, manage & maintain physical assets effectively & efficiently

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Proteus CMMS logo

Proteus CMMS


Maintenance operations management software

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Proteus CMMS is a web-hosted CMMS & enterprise asset management system designed to help users manage their facility’s maintenance scheduling & reporting needs

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Prometheus Platform logo

Prometheus Platform


Digital Transformation for Maintenance and Operations

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The Prometheus platform enables out-of-the-box digital transformation for organizations using SAP, IBM Maximo, or Oracle for maintenance and operations. Prometheus solutions deliver simple, role-based workflows for all enterprise asset management tasks on any device, online or offline.

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Expansive logo



Computer-aided facility management (CAFM) solution

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Expansive is a cloud-based computer-aided facility management (CAFM) solution designed to help businesses monitor asset lifecycles and manage work orders. Key features include cost management, secure data storage, KPI tracking, real-time analysis, and push notifications.

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Here's what we'll cover:

Buyers Guide

Equipment maintenance

Equipment maintenance is important for multiple reasons. It ensures the longevity of equipment and prevents sudden downtime to help avoid expensive repairs and interruption of operations. Reduced breakdowns and ad hoc repairs also help complete projects in time and within budget.

However, maintaining equipment is a complex process that involves several smaller functions such as asset tracking, preventive maintenance, and work order management. 

Equipment maintenance software assists in managing the process by providing a digital platform to consolidate the underlying functions in one place. 

We’ll learn about this software in greater detail in this buyers guide. Here is what we'll cover:

What is equipment maintenance software?

Equipment maintenance software is a tool that helps minimize equipment downtime and ad hoc repairs by automating maintenance workflows. The tool helps maintain a digital record of assets, their condition, and preventive maintenance schedule. It also tracks breakdowns and their causes to help avoid them in the future.

What are the deployment options for equipment maintenance software?

Understanding the deployment options available before selecting an equipment maintenance system can be helpful. Here are the two main types of deployments: 

Cloud-based: Vendors host the software on their own or third-party servers. They also cater to the maintenance and support required for these tools. Users can access the tool via the internet by paying a subscription fee, typically charged monthly or annually. 

On-premise: Businesses that opt for on-premise tools host them on their own network and, therefore, only the devices connected to the network can access the tool. Such businesses have to look after the support and maintenance of the tool themselves. On-premise tools are usually available for a one-time license fee.

Key questions to ask a vendor: What is the typical time needed to get started with your tool?

What are some common features of equipment maintenance software?

Knowing about the common features of equipment maintenance software helps shortlist products.

Here are some common features to look out for:

Asset tracking: Record and track the location, condition, depreciation, documentation, and other relevant information that are important for proper equipment maintenance.

asset tracking 2

Asset tracking in eMaint (Source)

Work order management: Create, assign, and edit work orders for ad-hoc or scheduled maintenance of equipment. Technicians can access the information remotely on their mobile devices.

work order management

Work order management in eMaint (Source)

Preventive maintenance: Schedule preventive maintenance tasks in the calendar. Assign these tasks to technicians and set up notifications to keep all process stakeholders updated.

preventive maintenance

Preventive maintenance schedule in MEX (Source)

Reports: Track the maintenance history of an asset through detailed reports and analyze them to identify the causes of breakdowns. The reports can also track the costs incurred in maintaining assets over time. 


Equipment maintenance reports in MEX (Source)

Key question to ask a vendor before you buy: What is the maximum number of users that can access the software?

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Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations, obtained from sources believed to be reliable at the time of publication.