xSuite Invoice - 2026 Pricing, Features, Reviews & Alternatives

xSuite Invoice is the high-performance solution for AP automation meeting your company’s requirements for approval and release with a minimum of customizing. The package supports invoices both with and without SAP PO reference (MM/FI).

Intelligent Invoice Capture

The software captures invoices in various formats, including PDF, email, and paper, as well as machine-readable e-invoices. After an invoice enters the system, OCR technology is used to extract and convert data, which is automatically filled into the respective fields within your SAP system. Data from machine-readable formats no longer requires OCR and is transferred directly.

The capture component of xSuite Invoice comes with an SAP-integrated validation screen. The data capture results are displayed directly within SAP, along with the image of the invoices. Data from the invoice documents is checked for plausibility based on the applied ruleset and enriched with suggestions based on machine learning algorithms.

Invoice Approval in SAP

xSuite Invoice allows any number of approval and release steps by invoice line item. Comprehensive functionalities are available for creating individual workflow steps. The user administration and text system enable efficient, streamlined management of user settings. All the verification and release steps can be accessed from within SAP GUI, SAP Fiori and in the web workplace. The Invoice Overview ensures the transparency you need to meet cash discount deadlines and maintain speed and efficiency in work processes.

Role-based Release Tables

All assignments within the workflow can be managed in the central release table. This comes along with a wide variety of object types in conjunction with amount limits. Object types might include cost centers, order types, purchasing groups, sales orders, equipment, or vendors.

A Standard Software with a Comprehensive Range of Options

xSuite Invoice provides ideal solutions for individual requirements in invoice processing. Detailed options are available for setting blocking reasons and special requirements regarding line-item and accounting types. The practical use of these options becomes apparent in situations such as when unplanned additional delivery costs come up for invoices with PO reference: If settings have been defined for this scenario, then an agent will receive the invoice directly with the approval task.

Integrated Reporting and BI Interface

With the Invoice Overview, you can view and track all records and transactions in an instant, regardless of whether they are in the scan process, are being validated after data extraction, have been shifted into an exceptions workflow, or are parked, posted, or paid. This provides transparency across all work steps and processes, from scan to payment. In their everyday work, users benefit from the speed and convenience offered by the comprehensive overview of information in a central screen. From the beginning of the process onward, it contributes to the creation of a solid basis in liquidity planning.

Monitoring KPIs to keep process quality at a constantly high level becomes more and more important. xSuite Invoice comes with a reporting API, to transfer data to a BI tool, e.g. Microsoft Power BI. This enables you to perform detailed, real-time analyses of invoice processes. The controlling instrument gives you options like: Performance measurement by vendor, work step and transaction type, analysis by transaction type (FI/MM), overview of cash discount losses by vendor, and many more.

Cloud, Hybrid or On-premises Deployment

xSuite Invoice is not only seamlessly integrated into SAP (modules: MM, FI, PS-CD, PS-M), but as well certified for various SAP ECC and SAP S/4HANA systems and deployment models, including RISE with SAP. SAP S/4HANA Cloud customers can use the solution via the SAP Business Technology Platform. In addition, xSuite Invoice offers a web client to easily include other ERP systems as well into your SAP ecosystem.