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Accounts Payable Software

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Tipalti logo
Category Leaders

Finance automation that cuts 80% of your manual finance work

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Transform your business with Tipalti’s comprehensive finance automation solution. Streamline your accounts payables, accelerate global payouts, simplify procurement processes, and optimize employee expenses, all through one integrated platform.

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Melio logo

Accounts payable for small businesses

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Melio is an accounts payable solution which allows users to pay bills conveniently online via bank transfer, debit card, or credit card. Melio also supports QuickBooks synchronization & automated scheduling, allowing users to connect with their accounting system & schedule payments automatically

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Routable logo

AP automation software providing time-saving tools

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Routable is an accounts payable automation software that provides time-saving tools for data entry, bill approvals, and reconciliation. It offers invoice capture with AI-powered OCR, flexible payment methods, real-time sync with accounting systems, and automated controls for compliance.

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Yooz logo

Accounts Payable automation

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Yooz is a cloud-based AP (accounts payable) automation solution designed to help enterprises streamline their financial workflow with artificial intelligence (AI) & machine learning technologies, plus ERP integration, document management, P2P (purchase-to-pay) workflow approval, & more

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NetSuite logo

The World’s Leading, Most Deployed Cloud ERP Solution

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NetSuite provides organizations with an integrated system of cloud applications that helps them run their business. More than 38,000 organizations around the world use NetSuite to more easily grow and adapt to change.

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ProcurementExpress.com logo
Category Leaders

Take the Hassle out of Company Purchasing.

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Magical Purchase Approval System for Small Business CFOs. Employees can raise purchase requests against predefined budgets & suppliers from the the Webapp, or from their iOS/Android device. Managers approve spend in an instant and finance members have full transparency for all purchasing.

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Square 9 logo

Content, contract and document management system

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Square 9 is an enterprise content and document management platform that helps businesses streamline document capture, web forms, and other business process automation tools to automate processes.

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Precoro logo

All-In-One Procurement Software For SMBs and Enterprises

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Precoro is a cloud-based purchasing software that streamlines procurement processes for SMBs and Enterprises. Gain full transparency of your purchasing through the full automation of the procurement process. Easy approvals and expense tracking, automated PR and PO processing — all in one app.

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Tradogram logo

Control Spend & Lower Costs

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Cloud-based procurement management software for managing direct and indirect purchases. Companies save an average of 20% on purchases after implementing Tradogram.

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SAP Concur logo

Travel, expense and invoice—automated and in control

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SAP Concur solutions simplify expense, travel, and invoice management for greater visibility and control.

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Airbase logo
Category Leaders

Airbase: Making the complexities of procure-pay-close easy.

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Airbase: Enterprise-level power everyone loves to use. Choose one or all of our Guided Procurement, AP Automation, Expense Management, and Corporate Card modules. Integrate with your ERP and business systems directly or via open API. Control spend, improve efficiency, and strengthen compliance.

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Teampay logo

Request, approve, and track company spending in real-time.

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Teampay’s spend management platform gives finance teams control and automates the purchasing, reconciliation, and reporting process.

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Order.co logo

From chaos to clarity, in order.

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Order simplifies buying for businesses. Eliminate manual purchasing & payment tasks to create one place to purchase, approve, and pay for the products your business needs.

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DataServ SaaS AP Automation logo

Accounts Payable Automation for the Modern Enterprise

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DataServ AP Invoice Automation is the ideal solution for enterprise businesses with manual and/or decentralized payables processes, seeking more visibility and control, as well as paperless, touchless, and streamlined invoice processing.

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Multiview ERP logo

End Month End

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Multiview is a highly-scalable modular ERP software for scaling organizations which require more automation, control and insight into their operations. A fully-integrated suite of financials ranges from core accounting, budgeting and forecasting to materials management and workflow approvals.

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OpenGov Financials logo

Financial management suite built exclusively for government.

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OpenGov Financials is a financial management suite that helps government organizations manage general ledger, fund accounting, reporting, and more.

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PredictAP logo

Invoice capture solution

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PredictAP is an AI-powered invoice capture solution purpose-built for real estate accounts payable. It saves time by eliminating manual data entry from invoice ingestion and coding, and integrates with AP automation solutions focused on real estate.

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Rubicon ERP logo

Your Vision, Our Passion.

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An all-encompassing ERP platform tailored for distributors and manufacturers, offering seamless integration from start to finish. Designed with user convenience in mind, this system is intuitive and easy to navigate.

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Procurify logo

One easy-to-use platform for control over all business spend

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Procurify’s easy-to-use Intelligent Spend Management platform provides hundreds of organizations worldwide with real-time visibility and control over all business spend.

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AvidXchange logo

The Power of Change

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AvidXchange software solutions and dedicated service teams completely automate your accounts payable and payment processes.

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Odoo  logo

Full Suite of Integrated Business Apps

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Odoo is a fully-integrated, customizable, and open-source suite of business applications. A majority of the business needs such as CRM, Sales, Project, Manufacturing, Inventory, and Accounting are met through this all-in-one software solution designed for every company, regardless of size and budget

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Qvalia logo

Cloud-based accounting software for automatic invoicing

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Qvalia is a customizable accounting platform that promotes collaborative workflows and provides users with automation tools to manage daily tasks. Key features include invoice processing, receivable ledgers, performance analytics, credit card processing, online payments, and order management.

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Fraxion logo

Procure-to-pay software for proactive spend management

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Fraxion's procure-to-pay software is trusted by over 1,000 organizations worldwide for its visibility, ease of use, and proactive spend controls that drive efficiencies and cost savings.

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DataSnipper logo

Improve the speed and quality of your audit.

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DataSnipper is an Intelligent Automation Platform created for Audit and Finance teams.

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Rho logo

All-in-one, integrated financial platform

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Rho streamlines business finances with a suite of integrated spend and cash management solutions—from better banking and smart corporate cards to no-fee AP automation. It offers business checking and savings accounts, corporate credit cards, expense management, AP automation, and treasury management to help finance teams maximize time for strategy.

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Buyers Guide

Accounts Payable Software

What is accounts payable software?

Accounts payable software helps businesses manage outstanding invoices and payments to suppliers, vendors, and creditors. The software automates invoice processing, approval workflows, and payments. The tool reduces manual errors and ensures on-time payments, thereby avoiding late fees while maintaining effective relationships with suppliers. 

Additionally, it provides visibility into company expenses by keeping track of all transactions, which aids in better financial planning and forecasting. By automating administrative tasks, accounts payable software allows businesses to save time and focus on strategic operations, improving productivity and financial control.

What are the core features of accounts payable software?

  • Invoice processing: Automates processing of vendor invoices—from receipt generation through payment. This feature helps validate invoice data, match invoices to any purchase order or goods-received notes, route invoice approvals, and prepare for expenses. It reduces manual input errors and enhances efficiency by eliminating paper-based processes.

  • Vendor management: Handles all aspects of supplier interactions, including selection, relationship building, and record-keeping. This feature also enables users to monitor vendor performance and ensure service level agreement (SLA) compliance. Accounts payable software acts as a single source for managing supplier information efficiently.

  • Approval process control: Ensures all invoices undergo a defined approval process before they get paid. This feature promotes accountability and prevents unauthorized or fraudulent payments by requiring multiple approvals based on predefined rules, such as the invoice amount or type of purchase.

What is accounts payable software used for?

  • Payment processing: This automates financial transactions, ensuring timely payments and improving cash flow management. It allows users to manage multiple payment types and currencies and provides real-time payment tracking and reconciliation, which minimizes errors.

  • Financial management: Accounts payable software helps manage financial operations by automating and simplifying vendor payment tracking and recording. By centralizing financial data and providing real-time visibility into payables, this tool lets businesses optimize their working capital and make informed decisions regarding cash management.

  • Invoice management: This feature facilitates tracking sales figures and expenses and creating invoice summary reports. Furthermore, it automates invoice processing and payment reconciliation. It simplifies customer invoice management and automates recurring payments. 

What are the benefits of accounts payable software?

  • Reduces manual processing time: Accounts payable automation software automates managing and paying a company's bills. Such automation reduces manual processing time by eliminating tasks that traditionally require human intervention, including data entry, matching recurring invoices, and approval routing. Thus, businesses can save significant amounts of time to allocate to more strategic activities.

  • Improves payment accuracy: AP automation software reduces human error by cross-checking supplier invoice data with purchase orders and delivery notes, ensuring discrepancies get detected before payments go through. The software calculates taxes correctly and prevents duplicate payments, resulting in highly accurate financial transactions.

  • Enhances financial management and control: These tools enhance financial management by providing real-time visibility into business expenditures. Accounts payable solutions track all invoices, payments, and vendor details, which can be quickly reviewed for accuracy, reducing the risk of overpayments or fraud. This transparency allows better budget management and ensures compliance with financial regulations.

What are the potential issues with accounts payable software?

  • Incompatibility with existing software: If the system isn't compatible with existing financial or ERP systems, it could lead to errors in communication and data transfer. This can result in inaccurate financial reports, delayed payments, and increased manual work, undermining the efficiency goals of using such automation tools.

  • Poor vendor management: Poor vendor management, despite using, despite using accounts payable software, can create confusion and errors. It may lead to incorrect payments, duplicated invoices, or missed deadlines. The lack of a robust system for managing vendors could also complicate communication with suppliers and cause inefficiencies that slow down operations, making it harder to maintain healthy business relationships.

  • Inadequate reporting capabilities: Inadequate reporting capabilities in accounts payable software can lead to issues such as inaccurate financial forecasting and improper budgeting. It might be challenging for businesses to track expenses or understand cash flow without detailed, comprehensive reports. This could result in poor decision-making based on incomplete or incorrect data, potentially affecting the business's profitability.

How much does accounts payable software cost?

Most accounts payable software products on the market are priced on a “per month” basis, and their entry-level pricing plan ranges from $9 to $149+* per month. An enterprise product that’s priced higher may include additional features such as invoice automation, a dashboard to share with clients, and live data updates.

*The pricing included is for the entry-level/lowest-priced offerings found on vendor websites as of August 22, 2023.

Which software tools integrate with accounts payable software?

Several software solutions can integrate with accounts payable software and enable the automation of financial management, invoice collection, and accounting processes. We looked across thousands of reviews from accounts payable software users to identify the products that users frequently mention they integrate with their accounts payable tools:

  • QuickBooks Online is an accounting software solution that integrates with accounts payable software to enhance the invoice capture process. The integration enables the extraction of invoice details and facilitates invoice matching with purchase orders or contracts, shortening the invoice approval and payment process.

  • Salesforce is a customer relationship management (CRM) platform that integrates with accounts payable software to sync valuable customer financial data and perform automated data entry. It also offers a holistic view of your vendors through a vendor management dashboard and gives centralized access to payment terms, contact details, and tax information.

  • Xero is another accounting software solution that integrates with accounts payable platforms and offers real-time financial insights into accounts payable data. Finance teams can monitor outstanding invoices, payment schedules, and vendor relationships within Xero, ensuring accurate financial reporting and forecasting.

  • PayPal is a payment processing platform that integrates with accounts payable software to automate payment processing and facilitate faster payments to vendors. The software allows vendors to choose their preferred payment method, leading to quicker disbursements and improved vendor relationships.

  • Zapier is an integration platform that connects various applications and provides workflow automation within the connected app network. The software can facilitate real-time updates between apps. For instance, when an invoice gets approved in the accounts payable software, Zapier can trigger an update in your project management or CRM tool to notify relevant team members.

*We identified these integrations mentioned most often in verified reviews of accounts payable software published on GetApp within the past two years.

Considerations when purchasing accounts payable software

  • Evaluate invoice processing automation. Automation of invoice processing in accounts payable software can reduce manual data entry, minimize errors, and speed up the entire process. It ensures accuracy while freeing staff time for other tasks. Therefore, assessing this feature is crucial to optimize efficiency and productivity within your financial operations.

  • Look for vendor management capability. Vendor management capability in accounts payable software is crucial as it helps manage and maintain vendor relationships effectively. It allows you to track invoices, payments, and vendor contracts, which aids in streamlining operations by ensuring timely payments, thereby avoiding late fees or any potential disputes.

  • Assess integration ability with existing accounting systems. Integration with existing accounting systems is critical when purchasing accounts payable software. It ensures seamless data transfer, reduces manual entry errors, and enhances workflow efficiency. Moreover, it allows for real-time financial analysis and reporting by effectively synchronizing all monetary transactions across various platforms.


Sources

Products evaluated for the pricing calculation were taken from GetApp’s accounts payable software directory. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in GetApp’s directory that offer them.

Disclaimer

This accounts payable software buyers guide was authored by GetApp's content team. We develop our guides using the author’s expertise, insights from 2M+ unique user reviews, and our proprietary data science algorithms to identify trends in user sentiment, preferences, and priorities. Some text was generated with assistance from AI tools.