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WhenToWork Logo
WhenToWork
4.5
(111)

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Online employee scheduling with native mobile apps

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(3)

WhenToWork Pricing, Features, Reviews and Alternatives

WhenToWork product overview

Price starts from

16

Per month

Flat Rate

What is WhenToWork?

WhenToWork is an online employee scheduling solution which enables businesses of all sizes to schedule employee shifts manually or automatically, and allows employees to view their schedules, swap shifts, request time off, and more.

Key benefits of using WhenToWork

  • Schedules can be viewed in calendar, list, graphical, and chart formats, with hourly, daily, weekly, multi-week, and monthly display options, and listing by time, position, or employee.

  • Users can view which employees have seen and confirmed receipt of their schedules.

  • Shifts can be rescheduled or copied by dragging-and-dropping, with notifications sent automatically to employees to inform them of changes, and unassigned shifts can be added to the tradeboard for employees to sign up for.

  • Calendar sync allows users to view schedules in Microsoft Outlook, Google Calendar, and on their phones.

  • When creating schedules, AutoFill automatically honors maximum shifts and hours per day or week, minimum breaks between shifts, approved time off, and employee availability, and can be set to fill shifts based on employee skill or work time preferences, seniority, and more.
  • Typical customers

    Freelancers
    Small businesses
    Mid size businesses
    Large enterprises

    Platforms supported

    Web
    Android
    iPhone/iPad

    Support options

    24/7 (Live rep)
    Email/Help Desk
    Knowledge Base
    FAQs/Forum

    Training options

    Documentation
    Videos

    WhenToWork pricing information

    Value for money

    4.5

    /5

    111

    Starting from

    16

    Per month

    Flat Rate

    Pricing options

    Free plan
    Subscription
    Free trial
    Pricing range

    Value for money contenders

    WhenToWork features

    Functionality

    4.3

    /5

    111

    Total features

    51

    4 categories

    Most valued features by users

    Activity Dashboard
    Self Service Portal
    Reporting & Statistics
    Third-Party Integrations
    Alerts/Notifications
    Customizable Reports
    Employee Database
    Data Import/Export

    WhenToWork users reviews

    Overall Rating

    4.5

    /5

    111

    Positive reviews

    Rating breakdown
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend8.64/10
    Rating distribution

    5

    4

    3

    2

    1

    65

    35

    7

    4

    0

    Pros
    The user interface improved while I used it and I liked the visualization to help with scheduling. It allowed for you to paint the different priorities which was very helpful.
    The pricing structure is very friendly and very affordable for businesses. For teams that have at least 20 employees and are shift based and have trades, this tool is a dream come true.
    It's great because they have an app and you can also access it via a website, and the app is user friendly.
    Cons
    It randomly signs me out frequently and it's a bit annoying to have to log back in.
    Getting set up on the program is a bit confusing.
    No automatic book on/off. No automatic alerts when someone isnt on shift.

    Overall rating contenders

    WhenToWork FAQs

    Q. What type of pricing plans does WhenToWork offer?

    WhenToWork has the following pricing plans:
    Starting from: $16.00/month
    Pricing model: Subscription
    Free Trial: Available | (No Credit Card required)


    Q. Who are the typical users of WhenToWork?

    WhenToWork has the following typical customers:
    Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business


    Q. What languages does WhenToWork support?

    WhenToWork supports the following languages:
    English


    Q. Does WhenToWork support mobile devices?

    WhenToWork supports the following devices:
    Android, iPad, iPhone


    Q. Does WhenToWork offer an API?

    No, WhenToWork does not have an API available.


    Q. What level of support does WhenToWork offer?

    WhenToWork offers the following support options:
    24/7 (Live rep), Email/Help Desk, Knowledge Base, FAQs/Forum

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