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Party Track Logo

Software for the Special Event Equipment Rental Company

Table of Contents

Party Track - 2025 Pricing, Features, Reviews & Alternatives

What is Party Track?

Powerful inventory management system, you can easily find and resolve overbookings.

Party Track’s Inventory Manager feature provides the ability to see any items that are overbooked for any period of time.  The quantity owned, quantity rented, and quantity short are showed for every overbooked item.  You can see a breakdown showing each order that has the item rented on it causing the overbooking.  You can create sub-rentals or purchase orders to resolve the overbooking and the overbooking screen will show that the overbooking has been resolved.  If an item has been returned but has not yet been cleaned, the screen will show that the item can be flipped (cleaned in time to be used to resolve the overbooking).

Items like tents, dance floors, and others are created as kits where a number of component items are defined as required items to build the kit item.  Inventory is managed at the component level and those items are shared by all kits placed on orders.  As an example, you may be able to add several kit items to orders within a timeframe.  Once there are no more components available, the kit item shows as being overbooked as does the individual components.  The kit items, such as a tent, are shown on the invoices without the component items.  Packing lists would show the kit and the kit component items.  Packaged items are similar except the items that are created as part of a package all show up on the invoice.

Items are auto-returned based on the pickup date of the order.  If any items are not returned because they are missing, or if items are returned but damaged, Party Track provides a simple way to record these missing/damaged items as unavailable.  This prevents you from having to record every item on the order as being returned, you only need to record those that are not returned.  If an entire order is not returned, you can modify the pickup date of the order and then it can be added to a pickup itinerary.

The Warehouse Manager feature includes the ability to create truck itineraries and assign drivers for scheduled routes.  These routes can be sent to drivers e-mails, printed, or in the near future sent to PTDriver where the driver can access and maintain order delivery information.  In addition to adding orders to the routes, you are able to add sub-rentals that need to be picked-up or returned.  Order information can also bypass the internal routing process and send the order data to Routific for automated routing.

PCI Compliant features when using the integration we have with two vendors (EVO Payments & Card Connect).

Ability to send invoices to customer's with a Pay Now link so your customer can enter their payment information.

You decide which documents you want to have signed by your customers. Examples generally include an Order Confirmation and Rental Agreement. If you utilize the credit card vendors we have an integration with, then a credit card authorization form is used to provide a signature that can be tied to the payment made by your customer through our Pay Now link. This is useful in helping fight a chargeback.

Once you send the documents to your customers for their eSignature, you can track the status showing if they’ve viewed, signed or declined signing the documents. You can also use the eSign Documents screen to resend the documents for signature. Once the documents are signed, they are stored on your network and the signed copies in a PDF format can be accessed via the linked files option from the order entry screen.

Benefits of using Party Track


Starting from

6000

One-time payment

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Party Track's key features

Most critical features, based on insights from Party Track users:

Online Booking
Multi-Location
Inventory Management
Scheduling
Contract/License Management
Reservations Management

All Party Track features

Features rating:

Rate Management
Work Order Management
Utilization Reporting
Transaction History
Third-Party Integrations
Short/Long Term Rental
Reporting & Statistics
Rental Management
Reminders
Recurring Rentals
Quotes/Estimates
Purchase Order Management
Order Management
Late Fee Calculation
Invoice Management
Equipment Tracking
Equipment Rental
Electronic Payments
Discount Management
Data Import/Export
Customizable Reports
Customer Database
Credit Card Processing
Client Management
Billing & Invoicing
Barcode/Ticket Scanning
Availability Management
Asset Tracking
API
Accounting

Party Track alternatives

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Party Track pricing

Value for money rating:

Starting from

6000

One-time payment

Per Feature

Pricing details
Subscription
Free trial
Free plan
Pricing range

Party Track integrations (3)

Party Track support options

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Platforms supported

Web
Android
iPhone/iPad

Support options

Chat
24/7 (Live rep)
Phone Support
Email/Help Desk

Training options

Live Online

Party Track reviews

Overall rating

4.8

/5

12

Positive reviews

92

%

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8.83/10
Rating distribution

5

4

3

2

1

10

1

1

0

0

Party Track FAQs

Q. What type of pricing plans does Party Track offer?

Party Track has the following pricing plans:
Starting from: $6000.00
Pricing model: One Time License

These products have better value for money


Q. Who are the typical users of Party Track?

Party Track has the following typical customers:
Freelancers, Small Business


Q. What languages does Party Track support?

Party Track supports the following languages:
English


Q. Does Party Track offer an API?

Yes, Party Track has an API available for use.


Q. What other apps does Party Track integrate with?

Party Track integrates with the following applications:
Wix, SAP Crystal Reports, Routific


Q. What level of support does Party Track offer?

Party Track offers the following support options:
Chat, 24/7 (Live rep), Phone Support, Email/Help Desk

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