The Studio Director Pricing, Features, Reviews & Comparison of Alternatives

The Studio Director

Dance and gymnastics studio management and administration

4.64/5 (89 reviews)

The Studio Director overview

What is The Studio Director?

The Studio Director is a web-based solution that was developed for dance and gymnastics studios to help streamline and organize administration and management tasks. Studio owners and managers can control and better understand their business, whether they have a dozen or a thousand students. The solution is also ideal for use in music, art, martial arts, yoga and fitness studios.

The Studio Director automates practically every aspect of the dance studio, including administrative tasks such as registration and enrollment, attendance tracking, instructor timesheets, student management, skill tracking, and more. The solution can be customized to provide the specific functions a business requires, including monitoring and reporting tools.

The Studio Director offers marketing campaign and communications features that enable users to send custom letters, emails, and text messages to a target audience or existing customers. Users can create class confirmation letters, invoices, statements, report cards, and pre-approved class lists that can be customized with the studio’s logo.

Using The Studio Director, customers can register online, view classes, enroll, modify their contact information, view their enrollment, view balances due, and even pay online. Automatic tuition and registration fee features will do the calculations and post charges automatically. The solution enables studios to offer almost any billing model including multi-class discounts, or a scaled tuition structure.

The Studio Director includes full search capabilities for finding data on classes and students, as well as family, and instructor information. Access to private data is secured by defining multiple roles that limit selected staff to enter or modify certain types of information.
www.thestudiodirector.com

Pricing

Starting from
$39/month
Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States

Supported languages

English
The Studio Director screenshot: Insert class information and view a full list of the studio's classes and their studentsThe Studio Director | Leading Web-Based Dance Studio SoftwareThe Studio Director screenshot: Enter student information and view which classes each student is enrolled inThe Studio Director screenshot: View class trends, student trends, and financial trends with visual graphsThe Studio Director | Effectively Manage Dance Studios with Web-Based Software

The Studio Director reviews

Value for money
Features
Ease of use
Customer support
  4.7
  4.4
  4.5
  4.9
omar rilopz

Easy to use class management tool

Used daily for less than 6 months
Reviewed 2020-01-20
Review Source: Capterra

I am pleasantly satisfied with the functionality that this tool has provided me with, it has allowed me to establish a much more organized work dynamic, where I can carry out the programming of my dance classes and choreographies, according to the student group. In addition to establishing evaluative methodologies for students, so they can through the application see their performance in our classes, so that parents can also monitor the activities that their children do in my classes.

Pros
It is a very robust web platform, which also has a mobile application. It allows the programming and management of classes, instructors, billing, as well as the control and monitoring of students. Additionally, it is very easy to use and to configure since it has a very friendly interface, so it does not require a learning curve, on the other hand it has a very affordable price.

Cons
It works efficiently, I have nothing negative to add, it is a very complete platform and has offered me good results.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Rachel Zeigler

Review of The Studio Director by a Dance Studio Manager

Used daily for 2+ years
Reviewed 2017-02-09
Review Source: Capterra

I have worked in many corporate databases, and I have to say that I was pleasantly surprised when I started using The Studio Director. The dance studio I work for had already been using it for quite a few years when I became the studio manager. I was able to figure almost all of our daily functions in less than two days! The software is user-friendly, dynamic, and has great technical support! The staff are always friendly and prompt and have some kind of solution for most of our questions.

Pros
This software is dynamic! It lets us manager our studio store items and sales, our dance classes, seasons, and performances, our online client portal, our families, students, and communication methods - all in one program!

Cons
Setting up seasons can be a little complicated, depending on the various types of class set-ups we may want to offer - in the summer we have multiple 1-week camps, a 7-week session, grouped dance intensives, etc., and all require some real thought to make sure they are set-up correctly for the right dates, charges, and so they make sense to the client in their online registration portal. In addition, there is no good way to pick and choose clients to email out of a group - you can only email the whole group or an individual family, unless you can figure out which clients are which by their email address and delete them individually from the "to" line - which is near impossible!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Kim Scruggs

Studio Director customer support is top-notch! Timely return of phone calls and emails especially.

Used daily for 6-12 months
Reviewed 2017-06-26
Review Source: Capterra

Way more for our money, especially in the areas of customer service and access to reports. The recital planning features were extremely helpful and made good use of my time.

Pros
The recital planning features are in-depth and yet very user friendly. Their customer service folks never rush my questions and are always willing to walk me step by step through a new process. The number and types of reports are amazing...they have thought of everything we need before we even knew we needed it! Setting up seasons and classes is very user-friendly as well. But again, Studio Director's Customer Service sets them far above and apart from their competition. They are thorough, yes, but most of all, they are ACCESSIBLE!

Cons
1. There is NO good way to let our families know their account history. All of the option are confusing. The summary does not have enough info, the statements have too much info or too many lines of info that the families don't understand, and the other options are lacking as well. The way the account is set up in the portal is also confusing to many of our families. 2. We need to have more font/bolding/italicizing options for the class/event confirmations. Also, we need less automatic information put in and more access to putting in our own info. Our families were confused by the fact that their class time was in the chart, but their rehearsal time in the notes and at the top of the chart was overlooked because I couldn't make it stand out. 3. The family/EC information on the class rosters should not be centered; it makes them very difficult to read.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Emily Jabbawy

Dance studio with 400 students and several different seasons/programs

Used daily for 2+ years
Reviewed 2017-03-04
Review Source: Capterra

I started with The Dance Academy 3 years ago so that is how long i've had studio director. I have a feeling studio director has awesome functionalities and capabilities but my biggest obstacle is that i don't know how to use them and i don't know what i'm not using. For day to day, the software is great. Reliable, relatively user-friendly, and makes registration easy for me. Here are a few areas i think could be improved: -building emails and email campaigns, i know there's a drip campaign feature but i tried and could not figure out how to use it. To pre-program our emails to send automatically would be super helpful -I do not want my clients to be able to click the 'do not send me emails' option upon registration because they end up missing out on important communications from us -i had to manually go through and delete over 1000 families from the system recently, could not believe i couldn't just filter a group via a tag and delete them all in bulk... instead, this took hours and hours of my time -From a customer perspective, registration experience could be easier, better looking, and i want control over the emails a customer receives upon registering. -Would be great if i could automate a customized 'welcome' email as well as an email that automatically goes out to everyone 1 month and one week before class starts to prepare them for class. My main wish would be for a studio director consultant to sit down with me, analyze our current use of the software, listen to everything we do, everything we wish we could do, and then teach us how we could be using the software better, show us things we don't know, and just make sure we are operating as efficiently and effectively as possible with the product. Sort of like a nice, thorough audit of our current usage followed by a tutorial to improve future use.

Pros
The customer service is AMAZING. They alway get back to me fast, are patient and kind, and willing to talk by phone or email any time of the day. I REALLY appreciate this and it is pretty much 60% of why i'd recommend Studio Director.

Cons
It's a bit clunky at times, report pulling should be easier, emails should be better (take a look at mail chimp, THAT is a top notch email software), there are some major inefficiencies i've experienced, I have a feeling i am utilizing maybe 30% the software capabilities so as great as the software may be, there's definitely a lack of awareness/education would like help using it more and better.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Amy Simkins

Awesome program

Used daily for 2+ years
Reviewed 2016-06-23
Review Source: Capterra

Studio Director has been an incredible program. It is easy to use and has helped us be organized. I am continually learning about features that the program includes that have saved me hours of work. I am impressed by the customer service and how quickly they respond to my questions. I also love that your customer service takes feedback and requests from me and other studios and is continually improving to better serve our needs.

Pros
It is easy to use and has helped me improve my communication with my families through emails (including automated emails), event confirmations, etc. I also love the many types of reports I can run and the incredible amounts of information available to me in so many formats.

Cons
I have recently incorporated welcome emails, new student emails, birthday emails, etc (drip campaigns). I would love an option to set up several new student drip campaigns. Specifically, I would like to be able to set up a different email to be automatically sent for each season to new enrollees. I have one set up currently, but have to manually send welcome emails to every other season.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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The Studio Director pricing

Starting from
$39/month
Pricing options
Free trial
Subscription
View Pricing Plans

Contact OnVision Solutions for pricing details.

The Studio Director features

Automatic Notifications
Billing & Invoicing
Electronic Payments
Invoice Management
Search Functionality

API (153 other apps)
Accounting Integration (91 other apps)
Activity Dashboard (148 other apps)
Activity Tracking (95 other apps)
Calendar Management (101 other apps)
Client Portal (81 other apps)
Customer Database (83 other apps)
Customizable Reporting (111 other apps)
Data Import/Export (104 other apps)
Document Management (86 other apps)
Inventory Management (122 other apps)
Inventory Tracking (93 other apps)
Reminders (98 other apps)
Reporting & Statistics (184 other apps)
Third Party Integration (117 other apps)

Additional information for The Studio Director

Key features of The Studio Director

  • Payment collection
  • Scheduling
  • Student information updates
  • Attendance management
  • Billing & invoicing
  • Class management
  • Competition management
  • Costume management
  • Instructor management
  • Inventory management
  • Online payments
  • Online registration
  • Point of Sale (POS)
  • Recital management
  • Scheduling
  • Student management
  • Automatic tuition
  • Discount posting
  • Mass emailing
  • Email templates & automatic emailing
  • Mobile access
  • Online / Recurring payment processing
  • Text messaging
  • Integrated with QuickBooks
  • Mobile app
  • Custom fields
  • Student record management
  • Online registration management
  • Online student / customer portal
View All Features

Benefits

Users can plan, track, and order costumes, as well as manage events and recitals with The Studio Director's costume and recital management features.

The Studio Director displays real-time class availability that is visible to all staff and customers, showing which classes are already full, and which have spots available.

The Studio Director sends out alerts and automatic email notifications to let managers and customers know if a spot has opened up for a waitlisted class.

Users can create invoices, statements, report cards, and class confirmation letters with custom branding including the studio's logo.

The Studio Director offers monitoring tools and reports that give studio owners detailed visibility into the business' performance.