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Table of Contents

Top Rated Webinar Software with Meeting Management in 2026

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Last updated: April 2026

Meeting management allows for efficient scheduling, attendee control, and real-time adjustments. It helps hosts manage participants' interactions, track attendance, and maintain organized, productive sessions, ensuring smooth and effective webinars. Our reviewers in webinar software rated this feature as highly important.

4 Best Webinar Software with Meeting Management

Webex Suite
GoTo Meeting - Highest rated for meeting management
Microsoft Teams
Zoom Workplace

See other top Webinar products with meeting management

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the webinar software category. They also needed to have sufficient reviews about meeting management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for meeting management based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Webex Suite

4.4

(7.3K)

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User insights about the meeting management feature

Users report that Webex Suite's meeting management is user-friendly and efficient, with features like scheduling, managing participants, and controlling access being particularly valuable. They appreciate the integration with Outlook for seamless calendar management and the ability to manage large groups easily. Reviewers highlight the control hosts have over meetings, including muting participants and managing roles. Some users mention occasional issues with last-minute setups and joining meetings. Overall, they find Webex reliable and effective for managing both small and large meetings.

“It is very good control and management of the meeting. I can control the microphones of all the participants, decide who can run the meeting, who can share the screen...I can share more than one screen at the same time.”

Karen V.

Professor

“It has one of the most easiest and convenient way to manage and schedule meetings. We can manage and join meetings in seconds, it is very responsive.”

Krishna K.

Software Engineer

Webinar key features coverage

Webex Suite offers 6 out of the 6 key features for Webinar software identified by reviewers:

Screen Sharing4.5

Video Conferencing4.6

Live Chat4.5

Mobile Access4.4

Event Management4.0

File Sharing4.2

Pros and cons based on 7,395 verified reviews

54% of users rated Webex Suite 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 7,395 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Cons:

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details

Pricing

Starting price:$25 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

GoTo Meeting

4.5

(11.5K)

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User insights about the meeting management feature

Users find GoTo Meeting's meeting management easy and intuitive, with features that allow for efficient scheduling, inviting participants, and managing meeting flow. Reviewers appreciate the control hosts have over meetings, including muting participants and managing access. They highlight the integration with multiple calendars, which helps avoid overlapping meetings. However, some users note the need for better integration with tools like Hubspot and Google Calendar. Overall, they feel the software is user-friendly and reliable for managing both small and large meetings.

“Meeting management features in GoTo Meeting allow meeting hosts to manage and control various aspects of the meeting, such as muting participants, recording the meeting, and managing participant access and permissions.This can be a very useful tool for hosts, as it allows them to ensure that the meeting runs smoothly and that all participants are able to contribute to the discussion in a productive and meaningful way. For example, hosts can mute participants who are causing distractions or interrupt the discussion and can grant or revoke access to certain features or resources as needed.In addition, meeting management features can help hosts to keep track of attendance, manage scheduling and notifications, and monitor participant engagement and participation. This can help hosts to identify areas for improvement in future meetings and can help to ensure that all participants have an equal opportunity to contribute and participate in the discussion.Meeting management features in GoTo Meeting are a valuable tool for hosts, as they can help to ensure that meetings run smoothly, that all participants have an opportunity to contribute, and that meetings are productive and effective.”

Mohammad S.

Proprietor

“Meeting management is what we really need in remote work, especially in for online meeting. GoToMeeting provides a great meeting management in order to ease up the meeting and keeps everyone on track.”

Tito A.

Program Development Manager

Webinar key features coverage

GoTo Meeting offers 6 out of the 6 key features for Webinar software identified by reviewers:

Screen Sharing4.6

Video Conferencing4.6

Live Chat4.5

Mobile Access4.4

Event Management4.4

File Sharing4.3

Pros and cons based on 11,525 verified reviews

57% of users rated GoTo Meeting 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 11,525 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Cons:

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details

Pricing

Starting price:$14 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft Teams

4.5

(10.9K)

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User insights about the meeting management feature

Reviewers appreciate Microsoft Teams' meeting management for its integration with Outlook, making scheduling and managing meetings straightforward. They value the control it offers hosts, such as muting participants and managing access. Users report that the ability to see availability and avoid overlapping meetings is beneficial. They find the software easy to use, though some mention initial complexity and issues with syncing with Google Calendar. Overall, they feel Teams is effective for managing meetings, especially in remote work settings.

“I really like the simplicity of scheduling team meetings. With the right permissions, I am able to check on the availability of all participants in my organization. For meetings with partners outside the organization, they can use the web based app- unless they choose to use their phones, in which case they will need to download the ap. Otherwise, it works well with the most commonly used browsers. For the last two years I have used Teams to successfully manage work interviews meetings: from scheduling to the video conference interviews, including sharing screens. ”

Adriano E.

Recreation Supervisor

“If you want to create an instant meeting or to schedule a meeting, we use the product to keep our team in sync with online meetings. You can invite all people in your teams and manage your meeting. Meeting management is crucial in saving time.”

Mohamed Z.

Quality Assurance Specialist

Webinar key features coverage

Microsoft Teams offers 6 out of the 6 key features for Webinar software identified by reviewers:

Screen Sharing4.5

Video Conferencing4.6

Live Chat4.6

Mobile Access4.4

Event Management4.2

File Sharing4.4

Pros and cons based on 10,931 verified reviews

58% of users rated Microsoft Teams 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 10,931 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Cons:

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details

Pricing

Starting price:$4 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Zoom Workplace

4.6

(14.5K)

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User insights about the meeting management feature

Reviewers indicate that Zoom Workplace's meeting management capabilities are highly valued for their ease of use and flexibility. They appreciate the ability to schedule, manage, and join meetings seamlessly, with features like muting participants, screen sharing, and waiting rooms enhancing control. Users report that the integration with calendars like Google Calendar and Outlook is particularly helpful. They find the security features, such as passwords and waiting rooms, crucial for managing large meetings. However, some users mention the need for improvements in sending invitations and managing recurring meetings.

“One of the many things we like about zoom is that it can be synchronized with google calendar which is vital for our company when it comes to meeting management, this way we have full scope of upcoming tasks that we need to accomplish”

Jobz V.

Quality Coordinator

“I like the available security features of passwords and the ability to maintain or take control of a meeting as necessary by only allowing selected participants in and the ability to mute all, etc.”

Jennifer S.

CFO

Webinar key features coverage

Zoom Workplace offers 6 out of the 6 key features for Webinar software identified by reviewers:

Screen Sharing4.7

Video Conferencing4.7

Live Chat4.6

Mobile Access4.6

Event Management4.3

File Sharing4.3

Pros and cons based on 14,521 verified reviews

69% of users rated Zoom Workplace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,521 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Cons:

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Pricing

Starting price:$14.99 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Key features for Webinar software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

Screen Sharing: Reviewers highlight that screen sharing enhances collaboration by allowing real-time sharing of documents, presentations, and software demonstrations, making communication more efficient and interactive. 95% of reviewers rated this feature as important or highly important.
Video Conferencing: Users appreciate the high-quality video and audio, large participant capacity, and interactive features like breakout rooms, raising hands, and reactions, which create a more engaging and personal experience. 94% of reviewers rated this feature as important or highly important.
Live Chat: Reviewers value live chat for enabling real-time interaction, Q&A sessions, and providing instant feedback without disrupting the meeting, thus enhancing engagement and collaboration. 91% of reviewers rated this feature as important or highly important.
Mobile Access: Users find mobile access essential for joining and participating in meetings on the go, ensuring flexibility and productivity regardless of location. 90% of reviewers rated this feature as important or highly important.
Event Management: Reviewers highlight the importance of event management features for organizing and managing virtual events, including scheduling, registration, and access control, which streamline the process and improve the event experience. 82% of reviewers rated this feature as important or highly important.
File Sharing: Users appreciate the ability to share various file types in real-time during meetings, facilitating collaboration and ensuring all participants have access to necessary documents and resources. 79% of reviewers rated this feature as important or highly important.

Top Rated Webinar Software with Meeting Management in 2026

4 Best Webinar Software with Meeting Management

How we picked the 4 top rated products

Details for the 4 best products

Webex Suite

GoTo Meeting

Microsoft Teams

Zoom Workplace

Other Top Rated Webinar Software with Meeting Management in 2026

Zoom Workplace

GoTo Meeting

Microsoft Teams

Webex Suite

GoTo Webinar

Zoho Meeting

Cvent Event Management

Cisco Jabber

BigMarker

Livestorm

Adobe Connect

LiveWebinar

WebinarGeek

Accelevents

ClickMeeting

GoBrunch

Remo

Airmeet

EventMobi

Riverside

WebinarJam

Let's Get Digital

Zoho Webinar

MeltingSpot

vidiv

Key features for Webinar software