App comparison

Add up to 4 apps below to see how they compare. You can also use the "Compare" buttons while browsing.

Software categories Blog & research About us

GetApp offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links.

Our commitment

Independent research methodology

Our researchers use a mix of verified reviews, independent research, and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology.

Learn more

Verified user reviews

GetApp maintains a proprietary database of millions of in-depth, verified user reviews across thousands of products in hundreds of software categories. Our data scientists apply advanced modeling techniques to identify key insights about products based on those reviews. We may also share aggregated ratings and select excerpts from those reviews throughout our site.

Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI.

Learn more

How GetApp ensures transparency

GetApp lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. GetApp is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website.

Learn more

Table of Contents

Top Rated Virtual Data Room Software with Access Controls/Permissions in 2026

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Last updated: April 2026

Access controls and permissions ensure secure document sharing by allowing administrators to manage who can view, edit, or share files. This capability maintains confidentiality, supports compliance, and enables granular control over user access. Our reviewers in virtual data room software rated this feature as highly important.

4 Best Virtual Data Room Software with Access Controls/Permissions

Box
Google Workspace - Highest rated for access controls/permissions
Google Drive
OneDrive

See other top Virtual Data Room products with access controls/permissions

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the virtual data room software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for access controls/permissions based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Box

4.4

(5.6K)

learn more

User insights about the access controls/permissions feature

Reviewers praise Box for its detailed and customizable access controls and permissions. They find it easy to set specific permissions for who can view, edit, or share documents, which is essential for maintaining security and privacy. Users appreciate the ability to assign different access levels to team members and external collaborators. They also value the option to set expiration dates for shared links and disable downloads. Some users mention that the permissions setup can be confusing and suggest improvements for better clarity and management.

“Box allows you to choose who can access or edit certain files. I could even set expiration dates for shared links and disable downloading to keep people from accessing at a later time (for privacy reasons).”

Melanie M.

Owner

“The service allows you to set different levels of access (e.g. view only, edit, etc.) for your files and folders, which is very useful for controlling who can do what with your files.”

Ahmed S.

web developer

Virtual Data Room key features coverage

Box offers 4 out of the 5 key features for Virtual Data Room software identified by reviewers:

Data Security4.5

Bulk Uploading

Document Management4.6

Secure Data Storage4.7

Data Storage Management4.5

Pros and cons based on 5,622 verified reviews

56% of users rated Box 5 out of 5 stars, while 3% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,622 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Cons:

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details

Pricing

Starting price:$20 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace

4.7

(17.4K)

learn more

User insights about the access controls/permissions feature

Reviewers appreciate Google Workspace's access controls and permissions for their flexibility and security. They highlight the ability to set specific access levels for different users, which is crucial for managing sensitive information and ensuring data privacy. Users find the admin console intuitive for setting permissions and managing user roles. They value the feature for maintaining HIPAA compliance and controlling access to confidential documents. Some users mention that the permissions setup can be complex and suggest more streamlined options for managing large quantities of files.

“"Access Controls/Permissions are extremely useful in Google Workspace as they allow me to manage who can view, edit, or share files. This feature helps maintain data privacy and control, especially when collaborating with different teams, ensuring th”

Girgis f.

jofared

“Access controls/permissions in Google Workspace are crucial for managing data security and collaboration. They allow users to define who can view, edit, or share files, ensuring sensitive information is protected while enabling efficient teamwork. Th”

Anket P.

Cosmetic

Virtual Data Room key features coverage

Google Workspace offers 4 out of the 5 key features for Virtual Data Room software identified by reviewers:

Data Security4.6

Bulk Uploading

Document Management4.7

Secure Data Storage4.7

Data Storage Management4.7

Pros and cons based on 17,470 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,470 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Drive

4.8

(28.4K)

learn more

User insights about the access controls/permissions feature

Reviewers indicate that Google Drive's access controls and permissions are highly customizable, allowing users to set specific levels of access for files and folders. They appreciate the ability to grant view, edit, or comment permissions, and the ease of sharing files with internal and external users. Users find it helpful to manage permissions on a per-user basis and mention the security features, such as password protection and two-factor authentication. Some users note that the permissions interface can be confusing and suggest improvements for better visibility and management.

“I've clicked on many links that lead to different Google Docs. They allow me to do various different things. I've used Google to share documents with many people, but only allow one of those people to edit. It allows me to individually change each person's status with who it is shared to (edit, comment, view) with ease. As long as you know their Google information, it's a piece of cake.”

Noah M.

Creative Mind

“Users can set specific permissions (view, comment, or edit) for each individual or group, allowing for tailored access to files and folders based on need.”

Davia M.

Student

Virtual Data Room key features coverage

Google Drive offers 3 out of the 5 key features for Virtual Data Room software identified by reviewers:

Data Security4.8

Bulk Uploading

Document Management

Secure Data Storage4.7

Data Storage Management4.6

Pros and cons based on 28,420 verified reviews

79% of users rated Google Drive 5 out of 5 stars, while 0% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 28,420 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Cons:

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

OneDrive

4.5

(12.6K)

learn more

User insights about the access controls/permissions feature

Reviewers find OneDrive's access controls and permissions easy to use and manage. They appreciate the ability to set specific access levels for files and folders, such as view-only or edit permissions. Users highlight the importance of these features for protecting sensitive information and ensuring data security. They also value the integration with Office 365 and the ability to manage permissions across multiple devices. Some users note that the permissions interface can be confusing and suggest improvements for better clarity and management.

“One Drive's Access Controls/Permissions gives me peace of mind when sharing files. This feature allows me to choose what recipients can do. Whether its viewing a document, editing or making any other changes, this feature allows me to choose, and adjust the restrictions an needed ”

Dayna T.

Director of Marketing & Communications

“I have also loved the permissions feature, a user cannot make changes to a file unless I allow them to make those changes with the file/folder permissions available on OneDrive. Security is key in my line of work and this satisfies me with OneDrive. ”

Martin L.

IT Manager

Virtual Data Room key features coverage

OneDrive offers 4 out of the 5 key features for Virtual Data Room software identified by reviewers:

Data Security4.9

Bulk Uploading

Document Management4.6

Secure Data Storage4.7

Data Storage Management4.4

Pros and cons based on 12,607 verified reviews

60% of users rated OneDrive 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 12,607 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Cons:

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details

Pricing

Starting price:$1.99 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Key features for Virtual Data Room software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

Data Security: Reviewers focus on robust encryption, user access controls, and the ability to set granular permissions to ensure confidentiality and protect sensitive information. 99% of reviewers rated this feature as important or highly important.
Bulk Uploading: Users appreciate the efficiency and time savings of uploading multiple documents simultaneously, which streamlines document management processes. 92% of reviewers rated this feature as important or highly important.
Document Management: Users value the ability to organize, store, and collaborate on various document types efficiently, with features like version control, tagging, and easy retrieval. 89% of reviewers rated this feature as important or highly important.
Secure Data Storage: Reviewers emphasize the importance of robust security measures, such as encryption and two-factor authentication, to protect stored data from unauthorized access. 88% of reviewers rated this feature as important or highly important.
Data Storage Management: Users appreciate the ability to efficiently manage large volumes of data, including features like bulk download, logical organization, and easy access from anywhere. 85% of reviewers rated this feature as important or highly important.

Top Rated Virtual Data Room Software with Access Controls/Permissions in 2026

4 Best Virtual Data Room Software with Access Controls/Permissions

How we picked the 4 top rated products

Details for the 4 best products

Box

Google Workspace

Google Drive

OneDrive

Other Top Rated Virtual Data Room Software with Access Controls/Permissions in 2026

Google Drive

Google Workspace

OneDrive

Box

PandaDoc

Revver

Firmex Virtual Data Room

Ideals Virtual Data Room

Digify

SecureDocs Data Room

DealRoom

M-Files

Datasite Diligence Virtual Data Room

Clinked

Paperflite

Ansarada

FileInvite

CapLinked

Zoho WorkDrive

Dropbox DocSend

LogicalDOC

Sherpany

Kamzan

Imprima Virtual Data Room

Vitrium Security

Key features for Virtual Data Room software