Envoy vs Robin

Archie

Vizito

The Receptionist for iPad

Room and desk booking, visitor management and powerful workspace analytics - all in one place. Enjoy a sleek UI, interactive floor plans, user friendly mobile and kiosk apps, and powerful features your team will love. Discover why the world's leading companies run their spaces with Archie.

Vizito is a customizable visitor registration tool for businesses to register, track, and manage visitors with a front-end iPad/Android kiosk & back-end website

The Receptionist for iPad is a digital visitor management system designed for streamlined front desk operations. It enables businesses to track visitors, eliminate interruptions, and create exceptional check-in experiences through customizable workflows. The system integrates with various platforms through Zapier and offers enterprise-scale solutions with centralized dashboards for managing multiple locations from anywhere.

Envoy Visitors creates a warm welcome for guests while safeguarding people, property, and ideas.

Self Check-In/Check-Out

Pre-Registration

Alerts/Notifications

Contact Management

Access Controls/Permissions

Badge Management

ID Scanning

Watch List

Some reviewers find Envoy’s price higher than alternatives, but say integrations and bundled features help justify the cost. However, many reviewers feel the pricing is excessive, and some users report difficulty justifying the expense.

Value for money

Reviews for Envoy come from a wide variety of industries, including Information Technology and Services (9% of reviewers), Computer Software (8%), and Internet (6%). The most frequent use case for Envoy cited by reviewers is visitor management (78% of reviewers).

Envoy

Web-based

iPad

Android

Windows

Linux

Chromebook

iPhone

SwipedOn

Sign In App

Sign In Solutions

Robin

Eptura Visitor

Basic

Standard

Premium

Enterprise

Growth and Community Engagement Specialist

Envoy makes it easy to keep track of all visitors coming into the facility for any reason (employee, vendor, visitor, member, etc.) by using one of the three options of manually signing in via iPad provided by Envoy, scanning a QR code, or manually signing in via website.

Patient care coordinator

Envoy is great with visitor management when we don't have a receptionist at the front desk and even when we do.

Analyst

It is really great because it allows you to tell the company in real time how many faces they should be looking to expect while also taking out the complication of phone calls and micro management

Controller

I'm not sure if this always applies, but the way that we have it set up requires internet connection in order to complete and submit visitor forms.

Sr. HR Specialist

It gave visibility to admin to get an accurate count of how many visitors are on site.

Office Manager

Quick and accurate tracking for deliveries being delivered and picked up.

Operations Manager

Like the clean design and personalisation options.

Time will tell if this is a good addition to our practice.

Resource Planning Analyst

With the self-serve option, every employee has the ability to book their seats and car park space on live remotely.

Sr. HR Manager

Ease of use for visitors and the notification to the host really benefited our office as we don't have a FT receptionist.

Human Resources Business Partner

Envoy is the visitor booking system we use.

Design Engineer

The tool solves our needs for visitor managment

It does have a visitor management system, which I've used once, but haven't used only because I haven't needed to.

Easy and user-friendly app for visitors and mail management.

Eng Mgr

Easy to log into and saves your information for fast future check ins.  

Operations

Preregistration tracking is key to managing some of our guest access policies.

It is tricky and requires more manipulation to change a seat once you've booked it.

Not the cheapest but the functionality for the cost far exceeds competitors'.

I don't love the new service model without an assigned contact.

Research Program Senior Associate

Very easy to track who is going into the office, manage visitors (back when we used to have them), and make sure we are not over-crowding the office during a dangerous time.

FP&A Analyst

It was easy and I could access it on my mobile

Sr People Partner

The pricing model is ridiculous and is geared solely to upsell customers to top tier for any add-on

My company has a number of different offices, and envoy really should remember which office it is that I keep logging into.

Brand Packaging Sales & Marketing

I especially like the design options and slide show background.

Paying to undisable core functions of the software is total BS.

Groundkeeper

Nice job feature app to use to check-in an check-out in worksite.

Head of Data

I am assuming the logo and full company name would come from my company domain the Envoy has on file. But I know it's my personal account, as there are no resources available, like no rooms etc.

IT Manager

Easy to use and setup from scratch, great platform to customize to the way you need it to look.

Sr. Maintenance

We have this in a power point format that they review when there on site, I would like to send like I stated prior an all inclusive invite .

Facilities/Office Manager, RTP

The smartphone app is fine once you get used to it, but scheduling, self certifying and signing in the first few times is a bit clunky.

IT Tech

It also allows us to have guests sign any waivers or forms.

Very bad pricing model built only to upsell.

Senior Workplace Specialist

Our employees use the Envoy mobile app to complete their health survey in order to work in our offices through the Envoy Protect product, which is built into Visitors.

Director of IT Infrastructure

In addition to the portal record of all visitors, along with their picture, the Teams notifications give our employees a record of their visitors to refer back to when needed.  

Director IM/IT

With the capability of contactless sign-in we have a full 360 degree view of workers, visitors, delivery and contact tracing across the board.  

As a Sr. Maintenance/Facilities associate i have to be sure contractors/vendors view our safety documentation for Danfoss before entering our facility.

It even has Slack integration to let us know when a guest has arrived.

Manager of Production Operations

It saves our shipper/receivers time from contacting and hand-delivering packages to recipients and it allows for traceability which is critical.

Operations & Events Manager

The Operations department suggested trying out Envoy as a way to log visitors and also announce them in case there was nobody at the front desk.   Once people realized that they would get notification of a visitor even if our front desk person was not there (which is frequent as she is very busy with many projects), they were very receptive to the system.  

Receptionist and Facilities Coordinator

As I said in the above section, I wish that it could sync up with my touchless temperature taking screen.

Software Engineer

Sometimes printing glitches can create hassle for swift entry

Experience Center Coordinator

I really think Envoy Visitors is an excellent product and as I mentioned before many visitors want to purchase our system because they find it's a very easy product to use and gets them the results they need. With Covid Envoy has come up with useful tools for us to you to keep the system touchless which is very helpful as well as the ability to pre-register visitors and add in signable documents.

Admin Office Clerk

I like that I can add or remove legal documents, which also cuts down on paperwork and having to constantly ask visitors to sign forms.  

Supervisor Office Services

Side bar,  when we view Protect and want to verify "employees expected" it jumps to Visitors.

Great biometric authentication for entry into offices

Operations Adm

Visitors that are elderly or not tech savvy have a harder time not  using  paper to check in , but Envoy visitors makes it  simple to walk them through and the larger font feature is also an asset.

The program is easy to learn/use and the best part is "the Bot" and if the "bot" doesn't answer the question, we are immediately directed to a "live" person.

Now Employees as well as visitors and vendors are recorded in Envoy.

Office and Administration Manager

Favourite features are visitors sign in and employee registration for screening and contact tracing during COVID19.

Manager

The only con I can think of is the customer service, it was difficult to get hold of our rep after several emails and calls to setup our service from a free trial, we almost decided against using Envoy but I so glad we didn't give up.

Visitor Management

Visitor Tracking

Visitor Sign-In

Pricing

Employee Management

Visitor Entry

Front Desk Management

Customization

Process Efficiency

Customer Support

Small Business

Large Enterprises

Mid-size Business

Some reviewers find Envoy’s price higher than alternatives, but say the software’s integrations, user-friendly design, and inclusion of major feature updates at no extra cost help justify the expense. Some users appreciate that premium plans bundle features like Protect and Rooms without additional charges, and note the system offers robust functionality compared to similarly priced solutions. However, many reviewers feel the annual and monthly costs are excessive, especially for small businesses or organizations with multiple locations, and criticize the pricing model for pushing upgrades and add-ons. Some users report difficulty justifying the cost despite the product’s benefits.

Clearooms

Clearooms is a cloud based software that puts users in control of both hot desking and room booking all within one system.
Users can instantly see availability across floor plans and get further information on desk facilities, meeting details, attendee's and more.

Nibol

Everything you need from a hybrid workplace management platform, plus the ability to book desks and meeting rooms, not only within the office but also in hundreds of co-working spaces. Available as web, mobile and Slack app.

We integrate with Google calendar and Office 365 to Find and book the ideal room with a meeting room booking system. It’s a search engine for your office, complete with insights to uncover conference room usage and optimize space. Available on web, mobile, plugins, and tablets.

Mobile Access

Calendar Sync

Reminders

Desk and room booking

freelancer

Robin is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, information technology and at the mid-market and enterprise level.

Additionally, it features resource utilization reporting, attendee management and online booking functionalities.

Senior Associate

I really like Robin to book and manage my meetings, it is a self-explanatory program which allows you to handle your meetings and rooms efficiently.

The schedule gives you an overview on how long the room is blocked whereas the room view comes with colors which signfy the current satus of the room.

Account Coordinator

I wish that when I reserved a desk at an office that isn't my usually office, that the next time i go to reserve a desk the program auto adjusts back to my home office without me having to scroll through the long list of available offices.

Software Developer

I thought I would be able to book any time I want but I only could book within 2 months, turns out it's an admin setting.

OSS specialist

We also can book a larger meeting room so that we can all arrive and work together when we do not want to work individually or need to have meetings.

We use it to book desks within our office due to the pandemic, and it has been a great asset

Now Robin is iterating and adding interesting space management features to compliment their desk booking module

Our office was just recently renovated to a smaller space and we are required to book our desks whenever we come into office using Robin.

It's easy to see the map, navigate and book a desk for the selected time.

Fulfillment specialist

It has allowed our team to manage themselves and their work schedule when working in a hybrid setting.

Service Technician

we use Webex for our company meetings and there is no videoconferencing link for zoom

Another great thing about Robin is if you end up booking out in advance, it will send you a reminder the day prior of your booked seat.

I love that you can plan ahead and book your desk in office so that when you come in you are not flustered trying to find and available desk to sit at.

QA trainer

I have been using Robin for almost a year now and what i like the most is how easy to set up appointments and rooms scheduling, we just a few clicks i can reserve any room available for a meeting.

Quality Engineer

it is a third party app to keep track of since we have other platforms for hybrid meetings.

Executive Assistant

It helps keep our organization organized with people coming in and out of the office.

Senior software Engineering Manager

Amazing , i love how they have helped us in streamlining the process as well as the integrations they have in their software.

Owner

The software was cutting edge technology really fast and reliable most companies software was just not cutting it but I must say that it was very good 😊

Client Service Representative

I can recommend using Robin to make easy booking in their onsite office seats.

Associate Project Manager - Strategic Meetings and Events

It is very clear and it makes easy to choose and reserve a space whether a desk or car-park.

It has a friendly interface and was easily adapted by our employees.

Staffer

meeting rooms is what i like the least of it

AV Technician

Simple and easy to book rooms for meetings.

just how easy the system is and how we use it for better performance

Office Manager & Personal Assistant

Have had some issues with system constantly not being able to save changes to publish.

IT Team Leader

Pricing could be more flexible such as opting out of certain features reduces the cost footprint

would definitely recommend to future employers

Warehouse Controller

The layout is great, and very easy to use

creative services director

I would say the name of the app doesn't really convey the purpose of what it does or the functionality.

Strategist

Simple and clean design - I can see right away which desks are available.

Associate Payments

Robin is a flexible and easy-to-use application that allows us to transfer my real workplace into virtual reality and arrange it as I wish.

Robin is easy to use in general, but sometimes it is not without some difficulties, especially when booking appointments, as I may not get a notification to confirm the reservation, which forces me to try again more than once until the reservation is confirmed.

Envoy vs Robin Comparison (2026)

Envoy

Robin

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives