Xodo Sign vs Smallpdf

SignWell

Docusign

Dropbox Sign

SignWell is a cloud-based electronic signature software that provides businesses across all industries with the tools to capture legally binding eSignatures on documents. The platform offers features such as customizable templates, configurable workflows, audit reports, and more.

Docusign is a cloud-based digital signature platform that allows businesses to create, commit to, and manage their agreements on a centralized dashboard. The IAM for Sales application streamlines the sales contracting process, enabling sellers to create optimal deals more independently, close them faster, and extract more value. Its IAM for Customer Experience application transforms time-consuming processes into engaging experiences that build long-lasting customer relationships and drive scale.

Dropbox Sign is the intuitive way to request signatures and sign securely online. Millions trust Dropbox Sign to automate and manage critical agreements through Signature, digital workflow, and fax solutions.

Xodo Sign (formerly eversign) is a digital signature platform which enables small to large businesses to streamline the document signing process with advanced tools to manage, approve, send, and sign documents legally, all while staying secure and compliant. 

Access Controls/Permissions

Activity Dashboard

Alerts/Notifications

Approval Process Control

Archiving & Retention

Audit Trail

Authentication

Compliance Management

Contact Management

Contract/License Management

Customizable Fields

Data Security

Document Management

Electronic Signature

Encryption

File Sharing

Forms Management

Mobile Access

Mobile Signature Capture

Multi-Party Signing

Reminders

Signature Capture

Signature Creation

Team Collaboration

Template Management

Third-Party Integrations

Workflow Management

Reviews for Xodo Sign come from a wide variety of industries, including real estate (8% of reviewers), information technology and services (6%), and marketing and advertising (6%). The most frequent use case for Xodo Sign cited by reviewers is digital signature (100% of reviewers).

Users and use cases

Most users consider Xodo Sign to offer strong value for money, especially for small businesses, and they appreciate the generous free plan. However, some users report that document limits and unclear pricing can be restrictive and frustrating.

Value for money

The Xodo Sign integration most frequently cited by reviewers is Google Drive, a cloud storage product rated 4.8 out of 5 for its integration with Xodo Sign.

Integrations

Xodo Sign is a digital signature solution with key features that include electronic signature, multiparty signing, data security, mobile signature capture, authentication, audit trail, and more.

Xodo Sign

Web-based

Windows

Android

iPhone

iPad

PandaDoc

airSlate SignNow

Foxit eSign

Adobe Acrobat

SignRequest

Formstack Sign

Smallpdf

Soda PDF

DigiSigner

Signable

HoneyBook

Signeasy

dotloop

RightSignature

Free

Basic

Professional

eSignature API 

Enterprise

Cumbersome form field management

Partnerships and Licence Manager

For some reason, in our default browser the Google Chrome, the scroll bars go missing when you want to drag and drop the fields to sign in the document. When trying to set up larger documents with quite some pages this is annoying.

47% of reviewers feel negative about the product’s form field management. Reviewers indicate that adding, editing, and aligning form fields can be tedious and unintuitive, especially in larger documents. They say dragging and dropping fields sometimes leads to disappearing elements or misalignment, which can make forms look unprofessional. Some users report frustration with the lack of advanced editing options, difficulties reusing templates, and the time-consuming process of assigning fields to signers. They feel these limitations slow down document preparation and add unnecessary complexity to their workflow.

Streamlined workflow efficiency

Director

It has helped us save a lot of time and effort in getting this aspect of our workflow done.

98% of reviewers feel positive about the product’s time-saving capabilities. Reviewers appreciate that the software significantly reduces the time required for contract preparation, document management, and administrative tasks. They say it enables them to process paperwork more efficiently, eliminating the need for manual steps and in-person meetings. Some users report that the ability to collaborate and share documents digitally helps them handle business operations faster. They find that these efficiencies allow them to focus on more important aspects of their work and improve overall productivity.

Intuitive setup and navigation

Specialist Consultant

Xodo sign is easy to use, with simple instructions and rapid processing.

Business Strategist

I love that this software is cost efficient, user friendly and allows a quick set up.

98% of reviewers feel positive about the product’s ease of use. Reviewers indicate they can quickly set up and start using the software with minimal effort, often without needing extensive tutorials. They say the interface is straightforward, making it accessible even for non-technical users. Some users report that clear instructions and helpful tutorials are available for those who need guidance, but most find the platform intuitive enough to learn by exploration. They appreciate that the software’s design reduces confusion and streamlines their workflow, allowing them to focus on their tasks.

Social Media Manager

Xodo Sign has enabled us to enhance the continuity of contracting by simplifying the handling of digtial signatures and ensuring their transparent authentication.

Owner

It integrates well with other systems, offers real-time document tracking, and provides customizable templates, making it a flexible and cost-effective e-signature solution for businesses.

It simplifies the document signing process, offers good security, and is accessible on mobile, though there is room for improvement in customization and support options.

Lead Planner

Sometimes I have to click on the documents page a few times for my contracts to show up.

I send all my documents through xodo and i love it since it allows me to keep all my documents in one place with read/write statuses.

Career Consultant

I love that it allows me to save time in preparing the documents and I am also notified once the client opens and signs the contract.

Xodo Sign is an incredibly easy to use e-sign software, and it works for small businesses like mine who don't need an institutional subscription to a contract service.

Franchise Owner

Xodo Sign even has a free option with virtually all of the available services if I just send three or less signature requests per month.

Managing Director

Xodo Sign offers an intuitive and streamlined interface, making it easy for users to quickly navigate and complete document signing tasks.

Principal

My only wishlist item is that you could bulk send with the basic premium subscription. If you are paying for the service then I think that should be included.

Owner and Digital Artist

Only issue I ran into was a client tried signing the document on a mobile device & the page just didn't load properly.   If this wasn't something included in the free version that's totally fine but it would be nice to see a notification instead of just freezing halfway down when scrolling through the doc

Real Estate Negotiator

Xodo Sign is a fantastic solution for individuals and businesses looking for a reliable, secure, and efficient way to handle digital signatures.

Freelance Trainer

I have been using Xodo Sign for years and I have been able to get rid of all paper or email contracts.

Also, while the free version is functional, some advanced features are locked behind a paywall, which might be a limitation for users requiring more comprehensive capabilities.

Founder

Xodo allows me to streamline the contract signing process, taking the hassle out of it all.

The platform is user-friendly, allowing me to upload, sign, and send documents seamlessly within minutes.

They suspended our plan without notice, at 5pm on Friday evening, with no ability to contact their support due to apparent bounce back's or email complaints.  

What I appreciate most about Xodo Sign is its affordability, which is perfect for a small business like ours. Despite its low price point, Xodo Sign offers an impressive range of features.

It has everything I need from setting an expiration date for the document to reminders to sign.

Design

Not only is it cost-effective as a business, but it is also extremely easy for my customers to use considering the intuitive prompts given for anyone that I asked to use it.

Head Trainer

No matter how many times I sign in from the same computer, it thinks I'm signing in from something new and I have to go through 2-step verification.

I am a new business owner that needed a product that would t break the bank but would also provide me with professionalism, ease of use and the capability to provide esignature.

DocuSign was charging $300 per year for almost the same service and DocuSign still has a limit on that already high price.

the document limit per month, 3 documents per month isn't enough for my business

It has significantly streamlined our signature processes, saving time, reducing paperwork, and bridging time zones as well as geographical boundaries.

Web Designer and Content Creator

Our clients can sign documents in the comfort of their home or workplace by uploading a signature, using a customized and saved signature, or drawing one depending on their preferences.

Registered Migration Agent

The platform's accessibility, security, and customisation options make it a valuable tool for streamlining document workflows and enhancing productivity.

General Manager

It has great functionality to add a personal touch to signing documents. And great tools to meet the specific needs of different ways you may need to sign documents.  

Designer

Xodo Sign helps me easily manage the signature process at a more reasonable cost than other tools, with more features available to solo or small businesses, and a better user experience overall.

Graphic Designer

It allows me to easily send project proposals to my clients.

Virtual Assistant

I love the dashboard feature and being able to see important criteria such as signatures awaiting, completed, and how many documents I have sent.

Technical Director

Overall, Xodo simplifies the PDF management process and empowers users to work efficiently with their documents, making it a highly recommended tool in the realm of PDF software.

Director of Client Success

This has made it easier for customers to get their necessary documents back to me quickly to get an account set up!

The ability to manage documents efficiently, coupled with top-notch security features, instills confidence in handling sensitive information.

The free version only allows 3 sends per month which is basically nothing

It is easy to invite others to sign on their behalf and get contracts digitalised fast.

You upload your template, set a few custom fields for a client to fill out, send it to all the receipients you need, and it's done. Plus, it's easy to track your documents and send reminders in a couple of clicks (literally).

I can't believe it even is free. If I have to send more, I only have to sign up for their least expensive plan.

Product Owner

The free version of Xodo Sign has some limitations, such as a limited number of document signings per month, which was a drawback for me.

I know exactly who has signed and when without having to email PDFs to print and sign to clients.

Direcor

It's been quick and efficient to use giving an audit trail to show every step and individuals participation along the way

Manager

It was pretty slow syncing and document upload delays.....

Finance Manager

Met my company purpose on digital signature and comes with audit trail.

Broker

Xodo is intuitive for my clients to use so I avoid delays of signatures.

Xodo Sign consistently delivers reliable performance, making it an indispensable tool for professionals requiring secure and efficient document handling.

Head of Operations

We are a small business so don't need an enterprise-level solution, Xodo works just fine for us.

You can use templates and save a persons information.

The interface is intuitive, making it simple to upload, sign, and send documents quickly.

Realtor

The auto date field I put in my signature blocks is putting in tomorrow's date (signing at 6pm, nowhere near midnght) which is a fairly significant problem.  

Agent

On the free trial version if you cancel a document that’s already be sent out for signature because a revision is required, it still counts as one of your free transactions.

Electronic Signatures

Pricing

Security and Access Control

Sending Documents

Document Signing

Client Signatures

Email Reminders

Small Business Use

Uploading Documents

Small Business

Mid-size Business

Large Enterprises

Freelancers

Apryse

Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

iLovePDF

iLovePDF is an online service that provides comprehensive tools for PDF document management. The platform offers features for organizing, optimizing, converting, editing, and securing PDF files, including merging, splitting, compressing, and converting PDFs to and from various formats. Available as both web and mobile applications, iLovePDF enables users to work with documents across different devices.

Edit Pdfs

Edit Pdfs is a smart PDF editing tool with automatic text and image recognition.



I paid this company for almost a year, and their service malfunctioned and I couldn't download a key contract that had been counter-signed by all parties through their service, and their Help support was terrible.

Intern

I signed up for the 7-day free trial of the Pro plan, but I forgot to cancel it and was charged for a full year.

Account Director

Their team was understanding, empathetic, and proactive in helping resolve a subscription issue, which I’m sincerely grateful for.

Specialist

The fee is quite high but it's compatible with their quality. And when the free trial it would be better if there is some notification to remind customer to continue or end their renew.

Smallpdf is a desktop, mobile & cloud-based PDF document management and conversion tool, providing a suite of 21 tools to create, convert and edit documents.

Xodo Sign vs Smallpdf Comparison (2026)

Xodo Sign

Smallpdf

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives