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Gaia Workspace

An efficient & productive workspace management tool.

Table of Contents

Is this product right for your business?

Find out with a

Gaia Workspace - 2026 Pricing, Features, Reviews & Alternatives

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Gaia Workspace overview

What is Gaia Workspace?

The hybrid working model has become a popular trend. Nevertheless, arranging desks and shared spaces can be a challenging task. Fortunately, a smart solution can make hybrid workspaces more manageable and efficient. Gaia Workspace addresses this issue with its robust features, including:

- Visitor Management

- Room & Desk Booking

- Office Car Parking

- External Booking

- Approval

- Analytics

Gaia Workspace streamlines the room and desk reservation process and track the use of office space, as well as enhancing the employee experience. At GaiaDigits, we are committed to providing your workspace with the right solutions to ensure utilization rate, enhance productivity, and reduce costs.

Key benefits of using Gaia Workspace

By streamlining your booking process and providing a productive workspace for your employees, Gaia Workspace improves your overall experience while also boosting space utilization rates.

Starting price

Free

Alternatives

with better value for money

Gaia Workspace’s user interface

Ease of use rating:

4.7

(23)

Gaia Workspace reviews

Overall rating

4.7

Positive reviews

100

Rating breakdown

Value for money
Ease of use
Features
Customer support
Likelihood to recommend9.22/10

Rating distribution

Pros

“We only use it for desk booking and so far, we have had great success with the software, and with integrating it within our workplace to the employees.”

Adrian M.

Administration Coordinator

“We love the ability to customize our configurations, be able to show pictures of the spaces and integrate them with our website so that everyone can easily see our what we have to offer.”

David P.

Executive Director

“User friendly and if I have any questions the staff is VERY helpful.”

Marisa C.

Office Coordinator

Cons

“We've struggled to find any meeting room booking software that meets our needs entirely, and with the product being relatively new there were some things missing initially.”

Mark T.

Technology SUpport

“We unfortunately do not use all aspects of the software to the fullest so I have no negative comments.”

Nicole G.

Owner

“Data is available in the software - no push of the data.”

Patricia L.

Director of Finance & Administration

Who uses Gaia Workspace?

Based on 23 verified user reviews.

Company size

Small Businesses

Enterprises

Midsize Businesses

Top industries

Nonprofit Organization Management

Education Management

Food & Beverages

Architecture & Planning

Others

Use cases

Meeting Room Booking System

Scheduling

Space Management

Visitor Management

Vaccine Management

Gaia Workspace's key features

Most critical features, based on insights from Gaia Workspace users:

Online booking

4.8

(10)

Room availability schedule

5.0

(6)

Facility scheduling

5.0

(3)

Self check-in/check-out

5.0

(4)

Multi-Location

5.0

(3)

Visitor management

4.3

(3)

All Gaia Workspace features

Features rating:

4.5

(23)

Resource management

5.0

(1)

Availability indicator

5.0

(1)

Availability management

4.5

(2)

Visitor tracking

5.0

(2)

Mobile access

5.0

(3)

Room booking

4.8

(9)

Self service portal

5.0

(2)

Space reservation

4.3

(3)

Booking management

4.8

(5)

Calendar management

5.0

(2)

Utilization reporting

4.3

(3)

Resource allocation & planning

(0)

Reservations management

(0)

Parking management

(0)

Occupancy management

4.5

(2)

Multi-Language

(0)

Microsoft Outlook Integration

(0)

Search/Filter

(0)

Single sign on

5.0

(1)

SSL security

(0)

Third party booking

(0)

Usage tracking/analytics

4.0

(1)

User management

4.5

(2)

Visual analytics

3.0

(1)

Active directory integration

(0)

Calendar sync

4.5

(2)

Categorization/Grouping

(0)

Contact management

(0)

Customizable templates

(0)

Desk availability schedule

(0)

Desk reservation

(0)

Drag & drop

3.0

(1)

Email reminders

(0)

Employee directory

(0)

Event calendar

(0)

Event scheduling

(0)

Floor plans & maps

4.0

(3)

For offices

(0)

Group scheduling

(0)

Hot desking

(0)

iCalendar Support

(0)

Internal meetings

(0)

Meeting management

(0)

Meeting Room Booking

(0)

Gaia Workspace alternatives

Gaia Workspace

4.7

(23)

Starting from

No pricing info

Free trial

Free version

Ease of Use

4.7

Features

4.5

Value for Money

4.8

Customer Support

5.0

Skedda

4.8

(225)

visit website

Starting from

Per month

Free trial

Free version

Ease of Use

4.8

Features

4.6

Value for Money

4.8

Customer Support

4.8

Whatspot

4.7

(52)

visit website

Starting from

2.50

Per month

Free trial

Free version

Ease of Use

4.9

Features

4.4

Value for Money

4.7

Customer Support

4.8

OfficeSpace

4.9

(54)

visit website

Starting from

No pricing info

Free trial

Free version

Ease of Use

4.8

Features

4.6

Value for Money

4.4

Customer Support

4.6

Gaia Workspace pricing

Value for money rating:

4.8

(23)

Starting from

No pricing info

Pricing details

Subscription

Free trial

Free plan

Pricing range

User opinions about Gaia Workspace price and value

Value for money rating:

4.8

(23)

To see what individual users think of Gaia Workspace's price and value, check out the review snippets below.

“We only use it for desk booking and so far, we have had great success with the software, and with integrating it within our workplace to the employees.”

Adrian M.

Administration Coordinator

“We love the ability to customize our configurations, be able to show pictures of the spaces and integrate them with our website so that everyone can easily see our what we have to offer.”

David P.

Executive Director