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Gaia Workspace

An efficient & productive workspace management tool.

Last updated: November 2024

see alternatives

Table of Contents

Gaia Workspace - 2025 Pricing, Features, Reviews & Alternatives

What is Gaia Workspace?

The hybrid working model has become a popular trend. Nevertheless, arranging desks and shared spaces can be a challenging task. Fortunately, a smart solution can make hybrid workspaces more manageable and efficient. Gaia Workspace addresses this issue with its robust features, including:

- Visitor Management

- Room & Desk Booking

- Office Car Parking

- External Booking

- Approval

- Analytics

Gaia Workspace streamlines the room and desk reservation process and track the use of office space, as well as enhancing the employee experience. At GaiaDigits, we are committed to providing your workspace with the right solutions to ensure utilization rate, enhance productivity, and reduce costs.

Benefits of using Gaia Workspace

By streamlining your booking process and providing a productive workspace for your employees, Gaia Workspace improves your overall experience while also boosting space utilization rates.

Starting from

No pricing info

Alternatives with better value for money

Gaia Workspace's key features

Most critical features, based on insights from Gaia Workspace users:

Online Booking

4.8

(10)

Room Availability Schedule

5.0

(6)

Facility Scheduling

5.0

(3)

Self Check-In/Check-Out

5.0

(4)

Multi-Location

5.0

(3)

Visitor Management

4.3

(3)

All Gaia Workspace features

Features rating:

4.5

(23)

Availability Indicator

5.0

(1)

Availability Management

4.5

(2)

Visitor Tracking

5.0

(2)

Space Reservation

4.3

(3)

Resource Management

5.0

(1)

Room Booking

4.8

(9)

Booking Management

4.8

(5)

Utilization Reporting

4.3

(3)

Meeting Room Booking

(0)

Microsoft Outlook Integration

(0)

Multi-Language

(0)

Occupancy Management

4.5

(2)

Reservations Management

(0)

Resource Allocation & Planning

(0)

Search/Filter

(0)

Single Sign On

5.0

(1)

SSL Security

(0)

Third Party Booking

(0)

Usage Tracking/Analytics

4.0

(1)

User Management

4.5

(2)

Visual Analytics

3.0

(1)

Active Directory Integration

(0)

Calendar Sync

4.5

(2)

Categorization/Grouping

(0)

Contact Management

(0)

Customizable Templates

(0)

Desk Availability Schedule

(0)

Desk Reservation

(0)

Drag & Drop

3.0

(1)

Email Reminders

(0)

Employee Directory

(0)

Event Calendar

(0)

Event Scheduling

(0)

Floor Plans & Maps

4.0

(3)

For Offices

(0)

Hot Desking

(0)

iCalendar Support

(0)

Internal Meetings

(0)

Meeting Management

(0)

Gaia Workspace alternatives

Gaia Workspace

4.7

(23)

Starting from

No pricing info

Free trial

Free version

Ease of Use

4.7

Features

4.5

Value for Money

4.8

Customer Support

5.0

Tribeloo

4.9

(45)

visit website

Starting from

Per month

Free trial

Free version

Ease of Use

4.9

Features

4.6

Value for Money

4.8

Customer Support

4.9

Skedda

4.8

(222)

visit website

Starting from

Per month

Free trial

Free version

Ease of Use

4.8

Features

4.6

Value for Money

4.8

Customer Support

4.8

EMS

4.4

(49)

visit website

Starting from

9000

Per year

Free trial

Free version

Ease of Use

3.9

Features

4.3

Value for Money

3.9

Customer Support

3.7

Gaia Workspace pricing

Value for money rating:

4.8

Starting from

No pricing info

Pricing details

Subscription

Free trial

Free plan

Pricing range

view pricing plans

Gaia Workspace integrations (2)

Integrations rated by users

We looked through 23 user reviews, to identify which products are mentioned as Gaia Workspace integrations, and what is the users perception.

Google Calendar

Integration rating: 4.0 (1)

Microsoft Outlook

Integration rating: 5.0 (1)

Gaia Workspace support options

Typical customers

Freelancers

Small businesses

Mid size businesses

Large enterprises

Platforms supported

Web

Android

iPhone/iPad

Support options

Email/Help Desk

FAQs/Forum

Knowledge Base

Chat

Training options

Documentation

Videos

Webinars

Live Online

Gaia Workspace reviews

Overall rating

4.7

Positive reviews

100

Rating breakdown

Value for money
Ease of use
Features
Customer support
Likelihood to recommend9.22/10

Rating distribution

Pros

We only use it for desk booking and so far, we have had great success with the software, and with integrating it within our workplace to the employees.

Adrian M.

Administration Coordinator

We love the ability to customize our configurations, be able to show pictures of the spaces and integrate them with our website so that everyone can easily see our what we have to offer.

David P.

Executive Director

User friendly and if I have any questions the staff is VERY helpful.

Marisa C.

Office Coordinator

Cons

We've struggled to find any meeting room booking software that meets our needs entirely, and with the product being relatively new there were some things missing initially.

Mark T.

Technology SUpport

We unfortunately do not use all aspects of the software to the fullest so I have no negative comments.

Nicole G.

Owner

Data is available in the software - no push of the data.

Patricia L.

Director of Finance & Administration

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