WhosOnLocation Pricing, Features, Reviews & Comparison of Alternatives


Visitor, contractor & evacuation management

4.72/5 (61 reviews)

WhosOnLocation overview

WhosOnLocation is a visitor, contractor and evacuation management platform that helps organizations manage the presence of people coming in and out of offices, construction sites, manufacturing plants, and various other workplaces and locations. The solution serves every size and type of organization, whether corporate, small business, government, high-security, education, and more.

Visitor management features allow organizations to protect their assets and intellectual property, as well as the safety of their employees. Users are able to view and pre-register visitors' hours, days or weeks in advance, set visitor policies, issue passes, and report on visitor presence. Users can get and send email or SMS notifications when a visitor signs-in including their name, where they are from, and who they are there to see. Organizations can also sign-in large groups, manage visitor car parking, and get real-time data and reports for visitor insights.

WhosOnLocation allows organizations to manage their suppliers and contractors, and control who is authorized to be on-site to comply with regulations. Users can manage insurances, qualifications, and inductions, as well as track presence in real time. Organizations can manage and set up contractor and supplier profiles, record key contacts, monitor expirations, and set-up notification rules.

Employees can sign-in and sign-out from their personal laptop or via smartphone, staff card, or at reception. Organizations can deploy iPad in and out boards that require a unique ID at any location as reception kiosks. Users can track attendance in the event of an emergency and allow users to tag themselves on-site or off-site at any location. The platform’s evacuation management features include roll-calls from any mobile device, with SMS alerts from or to safety and incident teams.


Starting from
Pricing options
Value for money
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Business size



United States, Australia, Canada, United Kingdom

Supported languages

WhosOnLocation screenshot: WhosOnLocation can be accessed via any PC, tablet or mobile deviceWelcome to WhosOnLocationWhosOnLocation screenshot: The platform can be set-up in any location around the world to help manage visitors and employees across one or multiple sitesWhosOnLocation screenshot: View real-time employee presence informationWhosOnLocation screenshot: Access real-time data and view visitor information as data or graphicallyWhosOnLocation screenshot: WOL enables users to quickly print an evacuation report from any PCWhosOnLocation screenshot: WolEvac is the platform's evacuation management tool for mobile and tablet devicesWhosOnLocation screenshot: Employees are automatically notified of their visitor’s arrival via email and/or sms (text)WhosOnLocation screenshot: Employees can use their mobile phone to tag themselves on-site or off-site and any location WhosOnLocation screenshot: WhosOnLocation works with a wide range of hardware devices allowing all-in-one touch screen kiosksWhosOnLocation screenshot: WolMobile is the evacuation management tool for mobile and tablet devices used by safety marshals, or fire or floor wardens in a locationWhosOnLocation screenshot

WhosOnLocation reviews

Value for money
Ease of use
Customer support
Andrew Wells

Very solid easy to use product, that you can have running out of the box with 30 minutes work.

Used daily for 2+ years
Reviewed 2017-11-22
Review Source: Capterra

Reporting, ease of pre-entry for visitors, Service Provider Management and many more day to day tasks are made easy with WOL.It is so scalable - you can choose to use the bare minimum of modules or the whole lot, if your organisation requires it. It is also very configurable for instance the alerting of visitor arrival can be by email, SMS or both. The Service Provider Manager and Qualifications Manager make it easy to manage contractors and staff qualifications alike. Having set it up for what was a medium sized single site, and extending it across 7 offices and 350+ staff I can honestly say it isn't difficult and we proved that by deploying it to a national organisation across 13 sites with 1200 staff.

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April Wright

I have found WOL very easy to use which is important when you are using multiple systems.

Used daily for 2+ years
Reviewed 2017-07-30
Review Source: Capterra

We have a very busy reception, it enables me to continue on with my work whilst the visitor is signing in, I love that a text is sent, again enabling me to get on with my job rather than trying to ring the person they are visiting. I like the fact that once they have signed in I can look on my screen and know their name, company and who they are visiting. I also like that WOL is always evolving, they are always looking at adding new features, in particular I like the panic button.

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Kevin O'Laughlin

Professional and easy way to handle visitors at a controlled facility.

Used daily for 6-12 months
Reviewed 2017-03-01
Review Source: Capterra

We use WhosOnSite for managing our visitors and it has made our life so much easier. Our facility is access controlled and this software has allowed us to have our visitors read and acknowledge our visitor policy, while also taking their photo and printing a visitor badge. The point of contact notifications are great and we have ours set to email and SMS text message notifications upon visitor arrival. It's been a great tool for seeing who is currently onsite and being able to report visitor history. We set our system up with a Windows 10 basic pc and are using a 19inch touch screen display which makes it very easy for visitors to enter their info when signing in and out. The web management interface is fairly easy to navigate and there is plenty of help if you need it. We're just scratching the surface of what you can do with this software. Very easy to use. It's web based and doesn't take much of a computer to run it. Easy to integrate a web cam and badge printer. I use it every day and the management interface is easy to navigate and setup.

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Leo Riggi

WhosOnLocation Customer Support

Used daily for 6-12 months
Reviewed 2017-03-01
Review Source: Capterra

I've worked as a software Engineer in Silicon Valley California since 1976. During my career I've purchased many software licenses and deployed numerous enterprise applications for global companies. My experience with customer support from WhosOnLocation is my new gold standard. Their response time are immediate. Their staff really cares, has deep product knowledge and excellent communication skills. Doesn't matter what time of the day or night they return my emails and or call me. They check-in on a regular bases to insure everything is running smoothly. They email and call to discuss new features. Best of all, although my account is small the customer service they provide is better than I've received when working for very large enterprises. I tip my hat to them.It's very easy to configure. During the on-boarding process WhosOnLocation team configured the software for me. All I had to do was download the iPad application, login and setup printing. The entire process takes less and 1 hour.

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David Thorn

Getting "WhosOnLocation" up and running was a painless and straight forward exercise.

Used weekly for 1-2 years
Reviewed 2017-05-08
Review Source: Capterra

Tidied up our visitor/service provider process nicely allowing us to comply with current health and safety requirements. Covered off our internal security needs as well.Help from the service desk when I did have a question was spot on. Fast and on the mark every time, I couldn't praise them enough. Features, if you can think of it, "WhosOnLocation" will have it (well that's what it feels like !) The user friendly interface. Barring the odd occasion, nothing seemed too hard to figure out how it worked (despite the myriad of features)

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WhosOnLocation pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Small: $49 per month per location

Medium: $110 per month per location

Large: $180 per month per location

Enterprise: $280 per month per location

WhosOnLocation features

Access Control
Automatic Notifications
Compliance Management
Data Import/Export

Activity Dashboard (355 other apps)
Activity Tracking (224 other apps)
Audit Trail (194 other apps)
Auditing (271 other apps)
Custom Fields (208 other apps)
Customizable Reporting (281 other apps)
Document Storage (203 other apps)
Inventory Management (231 other apps)
Inventory Tracking (217 other apps)
Invoice Management (205 other apps)
Monitoring (210 other apps)
Real Time Data (246 other apps)
Reporting & Statistics (289 other apps)
Third Party Integration (258 other apps)
Workflow Management (248 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Additional information for WhosOnLocation

Key features of WhosOnLocation

  • Visitor check-in
  • Notifications
  • Visitor management
  • Contractor management
  • Employee attendance
  • Evacuation management
  • Pre-registrations
  • Car park occupancy management
  • Visitor passes
  • Large group sign-in
  • Automatic SMS / email arrival notifications
  • Real-time data
  • Visual insights and reporting
  • Set visitor policies
  • Reception kiosks
  • Visitor presence reporting
  • Supplier management
  • Employee sign-in & sign-out
  • Emergency roll-calls
  • Hazard notice compliance
  • Induction management
  • Multi-location management
  • Primary and sub-contractor profiles management
  • Insurance management
  • Notification rules
  • Access controls
  • Qualification management
  • Unique employee IDs
  • Employee location status tracking
  • Export reports as a csv or PDF
  • Employee presence reports
View All Features


WhosOnLocation enables organizations to utilize a single application to manage visitors, staff, and contractors across multiple sites and locations.

Organizations obligated to comply with regulations are able to account for any contractors authorized to be on-site, track those due to be on-site, and who has left.

Employees are able to sign-in and sign-out using their PC, iPhone/iPad or Android device, including smart evacuation functionality for mobile.

Users can manage security and safety requirements through attendance tracking, hazard notice compliance, and induction management to protect assets, intellectual property, and the safety of employees.

WhosOnLocation provides real-time visibility of employees currently on-site with exportable reports for any location, anywhere in the world.