BlackBeltCRM Pricing, Features, Reviews & Comparison of Alternatives


Martial arts school, club & camp management system

4.5/5 (8 reviews)

BlackBeltCRM overview

BlackBeltCRM is a web-based solution for managing martial arts businesses, including schools, clubs, and camps. The system offers tools for student management, lead tracking, billing automation, electronic payments, collections management, attendance tracking, belt and promotions management, and more.

BlackBeltCRM’s student management features allow users to manage long-term and month-to-month agreements, and track payments and expiration dates. Student attendance can be logged, and users are alerted to extended periods of absence through color-coding of absence periods according to their duration. Belt exam results and rankings can be saved for each member, and this information can be used alongside attendance reports to determine when a student is ready to advance to the next level. The Message Center allows users to send out mass emails to notify students or event attendees of any important information or changes. Leads can also be managed in BlackBeltCRM, with multiple lead types and interests, history notes, follow-up dates, email marketing campaigns, and mailing label printing for sending physical marketing materials.

Payments can be processed through BlackBeltCRM, with customers able to provide credit or debit card details to be stored in the system, allowing monthly dues to be processed with a single click. Automated billing can also be set up, with invoices automatically generated and emailed to customers, and automated charging of customers with E-Pay enabled. Users are also notified by email of the customers being invoiced. Collections can also be managed for overdue payments, with email reminders and collection letters, and an overview of all overdue balances.


Starting from
Pricing options
Value for money
View Pricing Plans


Business size



United States

Supported languages

BlackBeltCRM screenshot: BlackBeltCRM's homepage shows users stats for their classes, students, finances, and moreBlackBeltCRM screenshot: Student information can be managed in BlackBeltCRMBlackBeltCRM screenshot: BlackBeltCRM also includes tools for lead managementBlackBeltCRM screenshot: The message center in BlackBeltCRM allows users to send out mass emails to students and event attendeesBlackBeltCRM screenshot: Billing can be automated through BlackBeltCRM, and electronic payments processedBlackBeltCRM screenshot: Users can also manage collections for overdue balancesBlackBeltCRM screenshot: The dashboard gives users an overview of a range of metricsBlackBeltCRM screenshot: BlackBeltCRM includes tools for camp and after school club managementBlackBeltCRM screenshot: Student belt rankings and results can be recorded and tracked in BlackBeltCRMBlackBeltCRM screenshot: BlackBeltCRM also includes a POS system and inventory management tools

BlackBeltCRM reviews

Value for money
Ease of use
Customer support

An easy to use system with many features!

Used daily for 2+ years
Reviewed 2018-01-24
Review Source: Capterra

I like how easy it is to add all the information I need, easy to set up and easy to use! Data is easy to retrieve and the accounting features allow me to track all payments coming in. The ability to track sales is essential and leaves me able to keep an eye on my kit expenses!

Read the full review

Dennis Davis

I have enjoyed the program and has beneficial to managing my school.

Used daily for 1-2 years
Reviewed 2018-01-23
Review Source: Capterra

I like some of the reports and, such as students lists and promotion lists. I also like the option to printout sign in sheets.

Read the full review

Frank Perniciaro

Great software for tracking membership, students' progress and billing

Used weekly for 1-2 years
Reviewed 2018-01-19
Review Source: Capterra

Less time tracking membership and processing billingThe software is easy to use, membership tracking is excellent and when there is an issue the customer support is very responsive

Read the full review

Christian Noll

BlackBeltCRM is a fantastic product for small schools looking for lightweight software.

Reviewed 2018-01-23
Review Source: Capterra

A better sense of how to approach client records and data entry to maximize my awareness of what's going on with my organization's membershipThe company's use of month-to-month / no-long-term-contract billing is refreshingly up-front and transparent. The software is basic without glitz, meeting your needs without overpaying. The staff were fantastic with outreach, informing of database development plans/trajectory, and also were willing to incorporate suggestions into their planning.

Read the full review

Korie Seville

Great product, would love to see documents/video storage added!

Used weekly for less than 6 months
Reviewed 2018-01-18
Review Source: Capterra

Great belt tracking, attendance tracking, and student management. Able to easily group students by family. LOVED that I was able to separate attendance by class.

Read the full review

BlackBeltCRM pricing

Starting from
Pricing options
Free trial
View Pricing Plans

$9.95/month for 1-14 students
$19.95/month for 15-49 students
$29.95/month for 50-99 students
$39.95/month for unlimited students

BlackBeltCRM features

Attendance Management
Automated Billing
Billing & Invoicing
Credit Card Processing
Electronic Payments
Recurring Billing
Reporting & Statistics
Time & Attendance Tracking

Activity Dashboard (38 other apps)
Automated Scheduling (37 other apps)
Automatic Notifications (38 other apps)
Automatic Reminders (35 other apps)
Calendar Management (41 other apps)
Class Scheduling (38 other apps)
Client Portal (30 other apps)
Customer Database (29 other apps)
Event Scheduling (33 other apps)
Registration Management (41 other apps)
Website Integration (34 other apps)

Additional information for BlackBeltCRM

Key features of BlackBeltCRM

  • Class stats
  • Data visualization
  • Financial summaries
  • Student management
  • Enrollment expiration date tracking
  • Payment tracking
  • Attendance tracking
  • Absence color-coding
  • Lead management
  • Email marketing
  • Mailing label printing
  • Electronic billing
  • Billing automation
  • Email notifications
  • Credit card processing
  • Collections management
  • Email reminders & collection letters
  • Mass email
  • Camp & afterschool program management
  • POS system
  • Inventory management
  • Rankings & belts exam result records
View All Features


Student attendance can be tracked, with color-coding of absence periods according to duration to alert users to extended absence periods.

Invoices can be generated automatically by BlackBeltCRM and emailed to customers according to predefined intervals before specified payment due dates, and payments can be taken automatically from previously recorded credit cards.

Overdue balances can be tracked, and printed collection letters and reminder emails can be sent out.

Users can define their own exam parameters, requirements, belts, and colors, and record rankings and belt exam results for each student.

The dashboard gives users an overview of a range of data metrics, including current enrollments, active students, payments, and more.