5 Best Apps for Schedule Management
5 min read
May 3, 2021

5 Best Apps for Schedule Management That You Can't Ignore

Let scheduling management software take care of all your appointments and meetings so you can focus on the tasks at hand.

Ashish UpadhyayContent Writer

Running a tight ship is not easy. This is true especially for managers and team leads who have to maintain schedules and keep track of internal and external activities throughout the calendar year. From employees to clients, managing shifts, handling client appointments, the list is endless.

Not everyone can keep a diary and log in their activities hour by hour, depending entirely on memory to remind them of every little meeting and task at hand. In such cases, a schedule management application can be quite handy.

This article helps you assess some of the best apps for schedule management you can invest in. The products listed below are in alphabetical order. You can read about our selection methodology at the bottom of the article to learn how and why these products were picked.

5 best apps for schedule management

1. Bookwhen

  • Pricing: Starts at $13 per month.

  • Notable features: Custom booking forms, confirmation and reminder emails, mobile and tablet optimization.

  • Availability: Web-based.

Bookwhen is a flexible online booking system built for SMBs that offers classes, courses, and workshops of all kinds.

Keeping the needs of all kinds of business owners and managers in mind, the platform offers the ability to create custom booking forms, schedule events, and perform task management effectively.

Additionally, users can create and manage unique discount coupons and also attach documents to event reminders and emails. The application also features integrations with payment platforms to make payments hassle-free for clients.

Attaching documents to scheduled events in Bookwhen

Attaching documents to scheduled events in Bookwhen (Source)

2. ConnecTeam

  • Pricing: Starts at $39 per month.

  • Notable features: Employee time clock, employee scheduling and communication, digital forms, and checklists.

  • Availability: Web-based, and iOS and Android apps.

ConnecTeam is an employee management and scheduling app that helps businesses create and manage an automated employee scheduling system.

Team managers and business owners can easily create schedules for their employees and track their working hours to enable them to be more productive, flexible, and happy.

Built for in-house as well as remote teams, the scheduling management app also helps manage projects easily. With its task management capabilities, managers don’t need to go back and forth with employees to allocate tasks. With a transparent online portal and a mobile app, teams can easily collaborate on projects and manage all task-related communications and updates on the go, making it a productivity app as well.

Managing a GPS-powered time clock for employees in ConnecTeam

Managing a GPS-powered time clock for employees in ConnecTeam (Source)

3. HoneyBook

  • Pricing: Starter plan at $9 per month and unlimited plan at $39 per month.

  • Notable features: Online contracts, online invoices, and automated project management.

  • Availability: Web-based, and iOS and Android apps.

HoneyBook is a cloud-based CRM application that helps small businesses and freelancers manage clients, work on projects, and schedule and manage contracts and payments online.

With its task management feature, HoneyBook users can track and schedule various stages of a project and manage multiple clients simultaneously. The product’s online contract management feature automatically generates invoices and schedules follow-ups for payments from clients.

The tool also offers integrations with third-party software so that users can easily share data across platforms and work seamlessly.

Client communication in HoneyBook

Client communication in HoneyBook (Source)

4. Nowsta

  • Pricing: Starts at $39 per month.

  • Notable features: Staff scheduling, automated payroll processing, and pay wages instantly.

  • Availability: Web-based, and iOS and Android app.

Nowsta is a cloud-based workforce management software tool. Built for small businesses, it helps with staff scheduling, communication, time and attendance tracking, and payroll processing.

Managers can use Nowsta to automate time and attendance tracking for their staff. With automated scheduling, managers don’t have to waste extra hours going over schedules manually.

Additionally, Nowsta helps simplify payroll so that employees can be paid instantly.

Managing employee work hour logs in Nowsta

Managing employee work hour logs in Nowsta (Source)

5. Vectera

  • Pricing: $8.99 per host, per month (billed annually).

  • Notable features: branded e-meeting rooms, online collaboration, file transfer, and screen sharing.

  • Availability: Web-based.

Vectera is a cloud-based online conferencing platform built for sales, customer success, and financial teams. It provides meeting room scheduling and video conferencing capabilities for remote teams to make collaborations easier.

Users can also share documents, contracts, and bills securely. The software also includes an appointment scheduling feature that can be used to set meetings with clients.

Vectera offers integrations with multiple third-party tools. This helps managers decide buffer time for projects, distribute project documents, and manage access levels for employees.

Co-browsing in Vectera

Co-browsing in Vectera (Source)

What’s next?

Choosing the right scheduling app requires you to conduct research. As a buyer, you must be aware of the features that each of these tools offers and which ones are most relevant to your business. Here are a few tips to choose the right option:

  • Get a demo: Most of the tools mentioned above offer a demo. Getting a demo will help you assess the features and how well those serve your business needs.

  • Talk to your team: Your team is the one that will eventually benefit from the tool you invest in. Get your team’s feedback on the best software to invest in.

  • Try the free trial: Most vendors listed above offer a free trial of their software. If you’re unsure about investing, try out the free version of the tool to get a better understanding of its benefits.

How we rate

To identify the products considered for this article, we used the GetApp 2021 Category Leaders for Scheduling Software report.

  • We chose 5 products from the Category Leaders report that complied with the market definition for scheduling software: “Scheduling software automates the scheduling of events, employees, rooms and other resources. Organizations use these applications to manage the planning of internal and external activities. Typically, scheduling software provides tools such as a shared calendar providing real-time project, task, employee and resource scheduling as well as a variety of forecasting, allocation and resource management features.”

  • To qualify, each product needed to have the core feature as well as additional features mentioned below

  1. Core feature: Calendar management

  2. Additional features: Automated scheduling, online booking

From the report, the five highest-rated products were picked with the consideration being the product rated higher than 4.5 and with more than 20 reviews as of April 23, 2020.

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