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3 Digital Asset Management Mobile Apps Users Love
Check out three digital asset management apps users rate the highest for organizing and managing digital assets.
As a professional dealing with a lot of digital assets, including documents and images, you can leverage a dedicated digital asset management tool to keep your digital files organized and save time managing them. If you are someone who is constantly on the go, investing in a digital asset management mobile app can be even more helpful, as it can help you stay productive from anywhere.
However, it is important to understand the functionalities of the app to ensure it aligns with your business’s specific needs and requirements. To help you pick the right mobile digital asset management app, we looked at 2M+ unique user reviews to see what users had to say and highlighted the top three mobile digital asset management apps based on sentiment analysis of reviews, arranged in order of percentage of positive reviews. Read how we selected these at the bottom of the page.
The listed tools fall under the content management, project management, and cloud storage categories. Common features across all products include asset sharing and search/filters.
1. Box
Box is an online content management solution with a mobile app that helps users manage and share content. The app leverages optical character recognition (OCR) technology to convert scanned files into PDFs. Users can simply tap their phones to scan documents or capture photos, videos, and audio, and then upload them to Box. The OCR technology automatically recognizes text to turn it into searchable PDFs. It also supports multiple languages, such as English, French, and German for improved accessibility.
Customer support: Phone, chat, and knowledge base
Mobile app price: Available with the free and paid plans, paid plans start at $5 per user per month
Billing cycle: Annual
Who should consider Box mobile app?
Globally dispersed teams can benefit the most from Box’s mobile app, which allows them to access and understand the content of scanned documents in their native language. With support for multiple languages, the app allows for more accurate searches across scanned PDFs, regardless of the language used in the document. Users can share documents containing text in various languages without language barriers, eliminating the need for translation tools to understand the original language.
Review excerpt from a user of Box’s mobile app:
“Its intuitive interface, robust security, seamless mobile app, and stellar integrations make it a top choice.”
Pro tip
Select a digital asset management (DAM) mobile app that has a simple navigation structure with clearly labeled buttons and icons, allowing users to find and access different features with ease. Simultaneously, make sure that the user interface adapts to various screen sizes for a consistent experience across different devices.
2. monday.com
monday.com is a project management tool with a mobile app for users to upload digital assets, including documentation, presentations, PDFs, images, and videos directly from their phones to monday.com boards. Users can share uploaded files to specific boards within their monday.com workspace. The mobile interface offers different board views, including table, timeline, and calendar views that can be used by digital asset managers to organize and manage their assets more effectively.
Customer support: Phone, email, and chat
Mobile app price: Available with free and paid plans, paid plans start at $9 per user, per month
Billing cycle: Annual
Who should consider monday.com mobile app?
Project management professionals seeking a basic digital asset manager and managing a small number of digital assets for their projects can consider monday.com’s app. The app can help them upload various file types, track project-related files, and share these files for collaboration purposes. Users can tailor the different board views to suit their specific needs and workflows, which helps them visualize their assets and make informed decisions about their asset library.
Review excerpt from a user of monday.com’s mobile app:
“Huge shout out for the app creator, really helps us stay in track for work, while collaborating. ', 'Super easy as well, as you can manage it from a computer and a phone (mobile and web app are available).”
3. OneDrive
OneDrive is a cloud storage platform for users to access, upload, and share files from anywhere. Users can leverage OneDrive’s mobile app to create, annotate, edit, and co-author documents in real time with colleagues. The app utilizes machine learning to automatically categorize and index images, unlocking additional content inside the pictures. This eliminates the need for remembering the file name and location for future access. Users can simply search with the text in images. OneDrive also enables users to save files for offline use.
Customer support: Email and knowledge base
Mobile app price: Available with the paid plans, starts at $5 per user per month
Billing cycle: Annual
Who should consider OneDrive mobile app?
Professionals, such as field service representatives or construction managers, who often work with limited or unreliable internet access can opt for OneDrive’s mobile app that enables users to access and edit important documents offline. Users can simply mark files and folders for offline access to make them available even when there is no internet connection. Offline edits made to digital assets sync once the device connects to the web. With image indexing in place, the app can benefit professionals, including marketing teams and graphic designers managing visual assets on the go.
Review excerpt from a user of OneDrive’s mobile app:
“Love that you are able to share your files & documents with others and that they are accessible from anywhere, Home , Office or Mobile.”
Pro tip
Shortlist an app that allows users to accommodate an increasing number of users, asset volume, and activities while maintaining performance and efficiency. This is necessary to ensure a positive user experience as the organization’s requirements expand over time.
Features of interest*
Here are some common features that you can expect in mobile solutions for digital asset management.
| Feature | Description |
|---|---|
| Asset sharing | Grant access to digital files (documents, images, videos) to team members, clients, or external partners through customizable permissions and access controls. Users can generate shareable links, set expiration dates, and apply usage restrictions to ensure assets are used properly. The feature simplifies collaboration, ensuring everyone has access to the latest version. |
| Asset library | Store and organize all digital assets in a centralized repository, eliminating the need for separate storage systems and reducing the risk of lost or duplicated files. Users can leverage this to organize assets using folders, subfolders, and hierarchical structures. The feature also includes search files, enabling users to locate specific assets quickly. |
| Asset categorization | Organize digital assets into specific groups or categories based on various criteria, such as type, usage, project, or department. This feature allows for the application of tags and metadata to assets, making them easier to locate and manage. Clear categorization makes it easier for teams to collaborate by providing a common understanding of how assets are organized and accessed. |
| Content management | Create, edit, organize, and distribute digital content. The feature enables users to manage the entire lifecycle of digital assets—from creation and approval to distribution. It includes functionalities, such as version control and workflow automation, ensuring that content is securely stored, accurately maintained, and easily searchable. |
| Search/filter | Locate specific digital assets within the repository. The feature utilizes advanced search algorithms and customizable filters based on metadata, tags, keywords, file types, dates, and other criteria to help users refine their results. Users can also conduct granular searches to find specific documents, images, videos, or other digital files. |
What are the benefits of a mobile digital asset management app over a desktop version?
Mobile apps have become increasingly popular because they offer several advantages over the desktop version. Here is why you should consider a mobile app for digital asset management.
| Benefit | Description |
|---|---|
| Accessibility | Unlike the desktop versions, mobile apps allow users to access and manage digital assets from anywhere, anytime, using their smartphones or tablets. They can also locate important documents and share them with colleagues or clients even on the go. |
| Instant collaboration | As compared to desktop versions, the DAM mobile app allows users to upload, share, and comment on assets in real time, facilitating immediate feedback and collaboration. The feature facilitates real-time discussions on files and ensures that everyone has access to the latest versions, eliminating confusion or delays caused by outdated files. |
| Improved security | Other than basic encryption, user authentication, and role-based access control, mobile DAM apps may offer additional security measures, such as biometric authentication, selective file download, and location-based access controls to safeguard sensitive digital assets. |
Frequently asked questions when selecting mobile digital asset management apps
Here are some common questions you can ask your vendors while looking for the best digital asset management app:
Does the app offer a version control feature?
Version control is an important feature to look for in a digital asset management tool. It allows users to manage and track different versions of digital assets over time. Users can leverage this feature to view and access previous versions of assets, compare between versions, and revert to original versions if required.
Does the app offer offline access?
Offline access in digital asset management mobile app allows users to access and download digital assets even without an internet connection. The feature is especially beneficial for remote employees, field professionals, marketing teams, and users frequently working in areas with limited or no connectivity. With offline access, users can view, edit, and organize assets on their mobile phones, ensuring uninterrupted productivity.
What are the collaboration features offered by the app?
The mobile DAM tool offers several collaboration features that allow users to work together on digital assets. These features may include commenting and annotations, file sharing, activity feeds, and notifications among others. Understanding these features can help teams collaborate, communicate, and work together on digital assets regardless of their location and device.
Methodology
To be considered for this list, products had to:
Have at least 20 unique product reviews published within the past two years that mention mobile-specific capabilities (based on text analysis), with an average rating of 4.0 or higher as of June 4, 2024.
Meet our definition for digital asset management software: “Digital asset management software automates the management of images and other non-textual materials. Digital asset management applications enable powerful, flexible solutions for developing, organizing, and distributing digital assets across multiple office locations and business sectors. These solutions ensure optimal usage for an organization's rich media assets such as advertising pieces, product images, sales collateral, audio, and video files.”
Have the highest percentage of positive sentiment (versus neutral or negative sentiment). We calculated the sentiment score by identifying the positive and negative user sentiment specifically around mobile app usage.
*Mobile features of interest were identified from vendor websites. Our research team selected the features considering what we know users expect or find important in a mobile experience.
Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score.
Excerpts represent user opinion and do not represent the views of, nor constitute, an endorsement by GetApp or its affiliates. Excerpts are not edited for clarity or grammar.
We select and rank products based on an objective methodology developed by our research team. While some vendors may pay us when they receive web traffic or leads, this has no influence on our methodology.
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