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Vagaro vs Private Practice Software Comparison (2026)
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Good recommendations?
Vagaro
4.7
(3.6K)5
2.8K
4
634
3
120
2
41
1
52
Based on GetApp‘s extensive, proprietary database of in-depth, verified user reviews
Private Practice Software
4.5
(46)5
29
4
12
3
3
2
2
1
0
Based on GetApp‘s extensive, proprietary database of in-depth, verified user reviews
Overview
All-in-one spa platform. Online booking, HIPAA compliance, POS, treatment packages & Vagaro Marketplace — day spas to resort spas.
Private Practice Software (PPS) is a practice management software for private healthcare organizations of all sizes, including solo practitioners, large clinics, and hospitals. The patient management software creates treatment notes, manages appointments, generates marketing reports and more.
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
Video & Screenshots
Pricing
User reviews
4.7
3.6K
5
4
3
2
1
2.8K
634
120
41
52
- Value for money
- Ease of use
- Features
- Customer support
87%
would recommend this app4.5
46
5
4
3
2
1
29
12
3
2
0
- Value for money
- Ease of use
- Features
- Customer support
67%
would recommend this appPros
“It provides a comprehensive set of tools for appointment scheduling, client management, payment processing, and marketing, all within a single platform.”
KL
Kate L.
Sales
“However, from a true multi-location business operations standpoint, our experience has been very different. When managing multiple teams, front desk staff, schedules, client communication, and payment processing across locations, reliability, flexibility, and offline accessibility become critical.”
Carlos B.
Owner
“Easy appointment scheduling, useful customer management features, online booking options, reminders help reduce missed appointments, practical tools for managing daily administrative activities, convenient for businesses that handle many appointments.”
LM
Lilyana M.
Planning and Sustainability Professional
Pros
“I like the ability to create custom forms and there is a great way to integrate this into clinical practice and the business”
NP
Neville P.
Posiattist
“It has provided us with a platform across the business to gain visibility of our operations, manage our data securely and facilitate day to day tasks. ”
AN
Amanda N.
Finance & Operations Director
“customer service is very good- If i have any issues a quick email to PPS support gets the problem sorted promptly”
kt
kirsty t.
physiotherapist
Cons
“They can disrupt operations across multiple teams and locations for an entire day. When your business depends on software for scheduling, client management, and payments, there should be a dependable backup or offline mode available.”
Carlos B.
Owner
“My biggest complaint is that if you try to export multiple appointments the site will freeze and turn black (which is crazy, especially when you're trying to save data).”
VT
Vani T.
President
“It lacks any functionality suited for industrial asset management, complex technical maintenance, service contracts, or engineering BOMs.”
RC
Ron C.
Engineering and Maintenance Leader
Cons
“The process of sending out electronic health questionnaires each year is becoming very clunky”
SC
Sandy C.
Nurse
“Overall poor. When it works it’s pretty mediocre and reporting is clunky and not user friendly”
CH
Catherine H.
Director
- Vendor responds to reviews
- Last review5 days ago
- Vendor responds to reviews
- Last review2 years ago
Key features
- Total features180
- ACH Payment Processing
- API
- Access Controls/Permissions
- Accounting
- Accounting Integration
- Activity Dashboard
- Activity Tracking
- Address Book
- Admissions Management
- Alerts/Notifications
- Application Management
- Appointment Management
- Appointment Scheduling
- Assessment Management
- Attendance Management
- Attendance Tracking
- Audience Targeting
- Audit Trail
- Auto-Save
- Automated Scheduling
- Automated Text Generation
- Availability Indicator
- Availability Management
- Barcode/Ticket Scanning
- Bed Management
- Before & After Pictures
- Billing & Invoicing
- Booking Management
- Booth Rental Management
- Broadcast Messaging
- Business Coaching
- CRM
- Calendar Management
- Calendar Sync
- Calendar/Reminder System
- Cancellation Management
- Capacity Management
- Case Notes
- Charting
- Chat/Messaging
- Check-in/Check-out
- Claims Management
- Class Management
- Class Registration
- Class Scheduling
- Client Database
- Client Management
- Client Portal
- Client Profiles
- Clinical Assessment Tool
- Clinical Notes
- Code & Charge Entry
- Collaboration Tools
- Color Codes/Icons
- Commenting/Notes
- Commission Management
- Committee Management
- Communication Management
- Compensation Management
- Compliance Management
- Compliance Tracking
- Confirmations/Reminders
- Consent Forms
- Consent Management
- Contact Database
- Contact Management
- Costume Management
- Credit Card Management
- Credit Card Processing
- Customer Accounts
- Customer Database
- Customer History
- Customer Mobile App
- Customer Surveys
- Customizable Branding
- Customizable Dashboard
- Customizable Fields
- Customizable Forms
- Customizable Reports
- Customizable Templates
- Data Import/Export
- Data Security
- Debit/Credit Card Processing
- Discharge Management
- Discount Management
- Document Management
- Document Storage
- Document Templates
- Documentation Management
- Drag & Drop
- Dues Management
- EMR/EHR
- Electronic Forms
- Electronic Payments
- Electronic Signature
- Email Management
- Email Marketing
- Email Reminders
- Email Templates
- Employee Database
- Employee Management
- Employee Scheduling
- Employee Time Clock
- Enrollments/Onboarding
- Event Calendar
- Event Management
- Event Scheduling
- Exercise Library
- Facility Scheduling
- Faculty/Staff Management
- File Sharing
- Financial Analysis
- Financial Management
- Financial Reporting
- Fitness Assessments
- Fitness Plan
- For Barbershops
- For Chiropractors
- For Dance Studios
- For Gyms
- For Healthcare
- For Martial Arts
- For Medical Purposes
- For Medical Spas
- For Occupational Therapists
- For Physical Therapy
- For Podiatrists
- For Salons and Spas
- For Small Businesses
- For Yoga/Pilates Studios
- Forms Creation & Design
- Forms Management
- GDPR Compliance
- Generative AI
- Gift Card Management
- Goal Setting/Tracking
- Group Scheduling
- HIPAA Compliant
- Historical Reporting
- Hybrid Trainer
- Imaging and X-rays
- In-Patient Management
- In-Person Payments
- In-person Trainer
- Instructor Management
- Insurance Eligibility Verification
- Insurance Management
- Interaction Tracking
- Internal Chat Integration
- Inventory Control
- Inventory Management
- Inventory Optimization
- Inventory Tracking
- Invoice History
- Invoice Management
- Lead Management
- Life Coaching
- Live Chat
- Loyalty Program
- Marketing Automation
- Medical Billing
- Medical History Records
- Member Accounts
- Member Communication
- Member Database
- Member Directory
- Member Portal
- Member Types
- Membership Management
- Membership Renewals
- Mentor/Coach Matching
- Mobile Access
- Mobile Alerts
- Mobile App
- Mobile Booking
- Mobile Grooming
- Mobile Payments
- Monitoring
- Multi-Location
- Multi-Physician
- Multi-Provider Practice
- Multiple Appointment Types
- Multiple Payment Options
- Multiple User Accounts
- No-Show Tracking
- Nutrition Program
- One-to-One Messaging
- Online Booking
- Online Forms
- Online Intake Forms
- Online Payments
- Online Registration
- Online Scheduling
- Online Store
- Online Trainer
- Order Management
- Out-Patient Management
- Outcome Assessment Tools
- PCI Compliance
- Partial Payments
- Patient Communications
- Patient Engagement
- Patient Flow Management
- Patient Intake
- Patient Management
- Patient Portal
- Patient Questionnaires
- Patient Records Management
- Patient Scheduling
- Payment Collection
- Payment Gateway Integration
- Payment Processing
- Payroll & Commissions
- Payroll Management
- Payroll Reporting
- Performance Metrics
- Pet Birthday Tracking
- Pet Grooming
- Physician Management
- Physician Scheduling
- Point of Sale (POS)
- Practice Management
- Pre-Appointment Screening
- Product Identification
- Progress Notes
- Progress Tracking
- Promotions Management
- Purchase Order Management
- Purchasing & Receiving
- Push Notifications
- Quotes/Estimates
- Ratings/Reviews
- Real-Time Data
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Real-time Scheduling
- Receipt Management
- Records Management
- Recurring Appointments
- Referral Management
- Referral Tracking
- Registration Management
- Reminders
- Remittance Advice
- Remote Treatment Planning
- Reporting & Statistics
- Reporting/Analytics
- Rescheduling
- Resource Scheduling
- Revenue Management
- Role-Based Permissions
- Room Booking
- Room Scheduling
- SMS Messaging
- SMS Reminders
- SOAP notes
- Sales Reports
- Scheduling
- Secure Data Storage
- Segmentation
- Self Payment
- Staff Management
- Surveys & Feedback
- Task Management
- Task Scheduling
- Telemedicine
- Template Management
- Third-Party Integrations
- Time & Expense Tracking
- Transaction History
- eCommerce Management
- Total features180
- ACH Payment Processing
- API
- Access Controls/Permissions
- Accounting
- Accounting Integration
- Activity Dashboard
- Activity Tracking
- Address Book
- Admissions Management
- Alerts/Notifications
- Application Management
- Appointment Management
- Appointment Scheduling
- Assessment Management
- Attendance Management
- Attendance Tracking
- Audience Targeting
- Audit Trail
- Auto-Save
- Automated Scheduling
- Automated Text Generation
- Availability Indicator
- Availability Management
- Barcode/Ticket Scanning
- Bed Management
- Before & After Pictures
- Billing & Invoicing
- Booking Management
- Booth Rental Management
- Broadcast Messaging
- Business Coaching
- CRM
- Calendar Management
- Calendar Sync
- Calendar/Reminder System
- Cancellation Management
- Capacity Management
- Case Notes
- Charting
- Chat/Messaging
- Check-in/Check-out
- Claims Management
- Class Management
- Class Registration
- Class Scheduling
- Client Database
- Client Management
- Client Portal
- Client Profiles
- Clinical Assessment Tool
- Clinical Notes
- Code & Charge Entry
- Collaboration Tools
- Color Codes/Icons
- Commenting/Notes
- Commission Management
- Committee Management
- Communication Management
- Compensation Management
- Compliance Management
- Compliance Tracking
- Confirmations/Reminders
- Consent Forms
- Consent Management
- Contact Database
- Contact Management
- Costume Management
- Credit Card Management
- Credit Card Processing
- Customer Accounts
- Customer Database
- Customer History
- Customer Mobile App
- Customer Surveys
- Customizable Branding
- Customizable Dashboard
- Customizable Fields
- Customizable Forms
- Customizable Reports
- Customizable Templates
- Data Import/Export
- Data Security
- Debit/Credit Card Processing
- Discharge Management
- Discount Management
- Document Management
- Document Storage
- Document Templates
- Documentation Management
- Drag & Drop
- Dues Management
- EMR/EHR
- Electronic Forms
- Electronic Payments
- Electronic Signature
- Email Management
- Email Marketing
- Email Reminders
- Email Templates
- Employee Database
- Employee Management
- Employee Scheduling
- Employee Time Clock
- Enrollments/Onboarding
- Event Calendar
- Event Management
- Event Scheduling
- Exercise Library
- Facility Scheduling
- Faculty/Staff Management
- File Sharing
- Financial Analysis
- Financial Management
- Financial Reporting
- Fitness Assessments
- Fitness Plan
- For Barbershops
- For Chiropractors
- For Dance Studios
- For Gyms
- For Healthcare
- For Martial Arts
- For Medical Purposes
- For Medical Spas
- For Occupational Therapists
- For Physical Therapy
- For Podiatrists
- For Salons and Spas
- For Small Businesses
- For Yoga/Pilates Studios
- Forms Creation & Design
- Forms Management
- GDPR Compliance
- Generative AI
- Gift Card Management
- Goal Setting/Tracking
- Group Scheduling
- HIPAA Compliant
- Historical Reporting
- Hybrid Trainer
- Imaging and X-rays
- In-Patient Management
- In-Person Payments
- In-person Trainer
- Instructor Management
- Insurance Eligibility Verification
- Insurance Management
- Interaction Tracking
- Internal Chat Integration
- Inventory Control
- Inventory Management
- Inventory Optimization
- Inventory Tracking
- Invoice History
- Invoice Management
- Lead Management
- Life Coaching
- Live Chat
- Loyalty Program
- Marketing Automation
- Medical Billing
- Medical History Records
- Member Accounts
- Member Communication
- Member Database
- Member Directory
- Member Portal
- Member Types
- Membership Management
- Membership Renewals
- Mentor/Coach Matching
- Mobile Access
- Mobile Alerts
- Mobile App
- Mobile Booking
- Mobile Grooming
- Mobile Payments
- Monitoring
- Multi-Location
- Multi-Physician
- Multi-Provider Practice
- Multiple Appointment Types
- Multiple Payment Options
- Multiple User Accounts
- No-Show Tracking
- Nutrition Program
- One-to-One Messaging
- Online Booking
- Online Forms
- Online Intake Forms
- Online Payments
- Online Registration
- Online Scheduling
- Online Store
- Online Trainer
- Order Management
- Out-Patient Management
- Outcome Assessment Tools
- PCI Compliance
- Partial Payments
- Patient Communications
- Patient Engagement
- Patient Flow Management
- Patient Intake
- Patient Management
- Patient Portal
- Patient Questionnaires
- Patient Records Management
- Patient Scheduling
- Payment Collection
- Payment Gateway Integration
- Payment Processing
- Payroll & Commissions
- Payroll Management
- Payroll Reporting
- Performance Metrics
- Pet Birthday Tracking
- Pet Grooming
- Physician Management
- Physician Scheduling
- Point of Sale (POS)
- Practice Management
- Pre-Appointment Screening
- Product Identification
- Progress Notes
- Progress Tracking
- Promotions Management
- Purchase Order Management
- Purchasing & Receiving
- Push Notifications
- Quotes/Estimates
- Ratings/Reviews
- Real-Time Data
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Real-time Scheduling
- Receipt Management
- Records Management
- Recurring Appointments
- Referral Management
- Referral Tracking
- Registration Management
- Reminders
- Remittance Advice
- Remote Treatment Planning
- Reporting & Statistics
- Reporting/Analytics
- Rescheduling
- Resource Scheduling
- Revenue Management
- Role-Based Permissions
- Room Booking
- Room Scheduling
- SMS Messaging
- SMS Reminders
- SOAP notes
- Sales Reports
- Scheduling
- Secure Data Storage
- Segmentation
- Self Payment
- Staff Management
- Surveys & Feedback
- Task Management
- Task Scheduling
- Telemedicine
- Template Management
- Third-Party Integrations
- Time & Expense Tracking
- Transaction History
- eCommerce Management
Integrations
- Total integrations9
- Google Calendar
- Meta for Business
- Microsoft Excel
- Microsoft Outlook
- Opayo
- PayPal Payments
- Pronto
- QuickBooks Online
- WordPress
- Xero
- Zoom Workplace
- Total integrations3
- Google Calendar
- Meta for Business
- Microsoft Excel
- Microsoft Outlook
- Opayo
- PayPal Payments
- Pronto
- QuickBooks Online
- WordPress
- Xero
- Zoom Workplace
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