XaitPorter Reviews

I love that XaitPorter has a straightforward user interface that responds as simply as Word yet formats everything to our corporate specs as established in our onboarding. The system allows my team to produce professionally formatted documents without the headaches of formatting it or outsourcing the document for branding purposes. As the head of marketing I know that anything that comes from XaitPorter will be to our brand standards. Plus it's a foul proof system - the team can't break it! We also have started using the system as an RFP management tool allowing for assigning of tasks and monitoring workflows and completion status updates. Makes it easier to manage one system vs. 15 people.

The only con with the software is it just requires people to learn in the system and play around in it. Makes it a little hard to onboard a team to the software especially for those who need repeated usage and don't use it all the time. Also, it is not the easiest software to onboard people on, I remember when we first had our onboarding, you can teach features and functions (which are very straightforward) but there's no really good start to finish demo that would allow someone to grasp full functionality for their business. The system is really customized to the projects you are looking to do - which is a pro and a con I guess.

1. So simple to pick up and use - within 10 mins you are able to create a professional-looking proposal. If you use Word you can easily use XaitPorter 2. Standard look and feel to proposals - with the way XaitPorter is set-up all our proposals across the world look and feel the same 3. Document sharing is so simple. Multiple people can work on the same document at the same time without issues. 4....

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1. No dedicated App.... sometimes having the ability to comment, update and create proposals on an iPhone would be very useful... currently XaitPorter isn't set up for mobile phone usage (I think iPhones with bigger screens it can work).

It is very useful to set up proposals. Many people can work at the same time at different locations,

For the track changes part, it needs some improvement. We wish it can be used like word track changes function.

Multiple users working on same project/document, easy re-use of documents, templates for layout and branding, easy access control.

None that I can think of ... - at all...

This product allows us to do online collaboration so that we can work together as a team to build documents. It allows us to separate the content from the style so that we can focus on the technical details and forget about the look and feel. It's a lot more user friendly than Latex, which was an alternative that I had been considering for a while.

There isn't an easy way to number items in a table. I asked XaitPorter to implement this feature a long time ago and they said that they'd take it under consideration. As far as I know, they've forgotten about my request. Me and my team spend a lot of time manually numbering items in tables and we frequently make mistakes that show up in published documents.

Standard and streamlined output, easy to learn and start using, great for team collaboration. Perfect common source of info/library. Good search function.

Bullet and numbered lists are not very flexible. Inserting new attachments or images is a bit slow.

Web based. Good handling of tables and figures and their numbering. Nice layout.

Regarding notifications for comments: The default should be that no one receives notifications.

The product is fairly easy to use and creates nice PDFs.

Drag and drop pictures/attachments, it is very tedious and cumbersome to have to upload and insert multiple pictures. Referencing (bookmarks), if I want to write out a giant table of information but then later reference just key parts I cannot, I have to retype it again. Search and replace does not work on attachment names I have found. I have to print out a PDF and do a search for the woods to make sure not present. Creating tables is tedious and painful and not user friendly.

We like the consistency of the documents that are products.

The collaboration portion is not very user friendly.

There is total control, if you are creating your manual on a computer you will know exactly what is happening, everyone works on the same document accessible from anywhere and at any time, it is not necessary to send files from one place to another, create templates that follow The guidelines of the company, create key text to highlight certain sections, create tables and add high resolution images that do not harm your formatting.

It has some limitations to work with Excel files, it's the only thing I do not like, everything else is super complete.

The best part about using XaitPorter is how clean and streamlined our documents look. Also, they all have standard appearance making our products (technical proposals) look consistent every single time.

The spell checker needs improvement. Ideally, I want my spell checker to highlight wrong words or bad grammar or even stylistic mishaps immediately after I type them. Also, I wish Xait were a little more intuitive for new users.

The ability to monitor revisions and the database for storing images. Excellent for controlling permissions and reviewing rights.

Automated editing or formatting is limited. Numbering and transitioning from word documents have some trouble.

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Traceability and maintained revisions Review/Approver/user allocation Easy to follow of status and process of completion Copy from previous submissions

Spell check section by section instead of all document - time consuming Tables locked in formatting Pictures time consuming to edit Table of Content limited format so can see full text without draging line each time

Seamless collaboration. Even if many people are editing at the same time, there is NEVER a problem with corrupt files or loss of work

Creating tables is a bit clunky. When creating the tables, one has to make many clicks, but the end result is usually very nice

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