CogniDox Pricing, Features, Reviews & Comparison of Alternatives


Web-based, document management software

4.67/5 (6 reviews)

CogniDox overview

CogniDox is a web-based, document management software tool aimed primarily at supporting high-tech product development. It enables better product lifecycle management and knowledge transfer from developers to partners, clients and customers.

We provide highly-integrated support for system engineering workflows and the product lifecycle. Plug-ins are provided for CMS products, software SCM tools, EDA tools, CRM systems, CAD tools and Help Desk applications. Our "instant Extranet" solution enables companies to add a secure self-service customer portal onto their public web sites.


Starting from
Pricing options
Free trial
Value for money
View Pricing Plans


Business size



United States, Canada, Europe, United Kingdom

Supported languages


CogniDox reviews


Very good

Value for money
Ease of use
Customer support
Trevor Gainey

A great value product with excellent features and unparalleled support

Used daily for 2+ years
Reviewed 2017-08-11
Review Source: Capterra

Enhanced document control and system managementAs a Management Systems Consultant, I was introduced to this package by two clients who had already been using it. I found it to be very powerful and quick to learn. Several other clients have independently chosen to use this solution and I can see why. I have used many document management packages across my client base and CogniDox is by far the best-featured product I have come across. The more you use it the more you learn what it can do for enhancing your management system and optimizing your organization's effectiveness. In addition, the customer support is outstanding, with timely and helpful support provided in real time, and openness to enhancement going forward.

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Tanja Rastad

Good software and outstanding support

Reviewed 2015-06-15
Review Source: Capterra

Our company has used Cognidox for a few years. We used a simple net drive before, so it has been challenging to get people used to document management system concepts such as document numbers as containers, and the added steps needed to create and manage content in a structured way. It was however a necessary change as the company grew. We have had some difficulties, for example with the automatic PDF conversion and automatic modification of document properties in MS Office, but for the most part it has worked well. The web interface is easier to use than other DMS I have tried. The strongest point of Cognidox is the excellent customer support, which is very quick and effective.

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Tom Gaskell

Extremely powerful and capable - but easy-to-use - document management system

Reviewed 2015-05-05
Review Source: Capterra

Can provide all the document management we need - to ISO 9001 and well beyond - making finding and controlling documents very easy and highly effective. Also offers great added value functionality, specifically the built-in Intranet / graphical Quality Management System which we have just chosen to replace our previous SharePoint-based system (for ease of use, cost, and maintainability reasons). Customer service is a bonus - CogniDox is highly responsive both to requests for assistance and suggestions for future enhancements.

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Neil Carrington

Excellent Document Control Tool with Exceptional Customer Support

Reviewed 2015-05-19
Review Source: Capterra

CogniDox provides us with an excellent DMS for full auditable control across a wide range of document types for the benefit of individual areas and cross-departmental work. The functionality of the system is extensive, at both document and category levels, and provides efficiency and accuracy in dealing with our documentation. Exceptional customer support provides swift responses and well-explained solutions to any issues, with the added benefit of being fully open to customer suggestions on system modifications.

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Rob Leighton

Customer Service - Second to None

Reviewed 2015-05-01
Review Source: Capterra

We have had CogniDox DMS installed in our company for about 18 months and the after care service is excellent. CogniDox has a huge amount of functionality and it takes a little time to use it to its full extent. I ask a question about something that I want to do and they reply back to you very quickly and always so helpful. An excellent product with excellent customer service.

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CogniDox pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Support subscription licenses based on number of internal users from as little as $5 / month per user.

One license covers any IT configuration, no per-CPU or server-based license restrictions.

CogniDox features

Access Control

Activity Dashboard (92 other apps)
Activity Tracking (84 other apps)
Automatic Notifications (119 other apps)
Chat (110 other apps)
Collaboration Tools (192 other apps)
Collaborative Workspace (140 other apps)
Commenting (132 other apps)
Communication Management (85 other apps)
Customizable Branding (94 other apps)
Document Storage (128 other apps)
Drag & Drop Interface (109 other apps)
File Management (95 other apps)
Instant Messaging (82 other apps)
Permission Management (122 other apps)
Projections (112 other apps)
SSL Security (106 other apps)
Search Functionality (164 other apps)
Third Party Integration (117 other apps)

Additional information for CogniDox

Key features of CogniDox

  • Easy to use with clean, simple and personalizable widget UI
  • Document version control, lifecycle and workflows
  • MS Word 2007 add-in to create, search, and edit files
  • Powerful seacrh engine based on Apache Solr
  • Automatic PDF conversion and file comparison
  • Secure user groups with fine-grained access control
  • Product licensing features for external publishing
  • Manage user sign-on using LDAP, Active Directories
  • Innovative review features such as Shared Notes
  • Integrated with software and hardware development tools
View All Features


1. Web-based: Secure remote access to information stored on-premise or hosted in the Cloud. No client software to install, just use web browser
2. Single Repository: company-wide library makes it quick and easy to find documents in any format, from CAD drawings to software binaries to training videos. End your content chaos
3. Team Collaboration - easier to share information and organise design reviews, leading to better proj ect management and quality
4. Highly-Integrated: Plug-ins for CRM (Saleforce, SugarCRM), SCCM (Subversion, Perforce), ALM (Bugzilla, Trac), Help Desk (OTRS), CMS (Joomla, Drupal) and more
5. Intuitive User Interface: allows users to get started quickly with minimal training needed, and ensures rapid and widespread company adoption
6. Content Licensing: powerful external access control for Product Managers based on Licensee and License management
7. Customer Engagement: set up instant web portal / support sites. Publish content for download and manage customer service
8. Partnering for Innovation: provide secure, limited access to a part of the library to a Partner or Contractor. Can be set up in minutes
9. Supported Open Source - You can modify and extend the code as you wish, or call on us for consulting services. We believe that open source and exceptionally good customer support are equally important