XWiki Pricing, Features, Reviews & Comparison of Alternatives


Knowledge Management & Collaborative platform

4.71/5 (24 reviews)

XWiki overview

XWiki is a powerful Open Source collaborative platform allowing companies of all sizes to save time and money while enhancing collaboration on both team and organizational level. Being focused on strengthening communication and efficient collaboration, XWiki redefines the value of business knowledge by allowing any user to access critical information in a fast and efficient way while reducing the organizational silos. Email overload and loss of important knowledge when someone leaves the company are long forgotten by organizations using XWiki as the vital information is now easily accessible, the training and operational costs are reduced and regular backups are performed to prevent data loss.

Flexible and versatile

A complex platform made simple is just what any organization is looking for. Reducing the technical barrier ensures a high adoption rate which is desirable especially in a non-technical environment. With over 600 extensions, applications, macros, skins and plugins available, XWiki is one of the most flexible and versatile collaborative platforms out there. Moreover, App within Minutes allows even the nontechnical users to create their own extensions and continue collaborating efficiently. We know businesses are different, this is why XWiki supports full customization and it is available on both Cloud and on-premise versions to fit everyone's needs.

Advanced and secure

Being developed with the help of a community of more than 100 passionate developers, XWiki is always advancing on a fast pace which ensures flawless compatibility, strong security and performant features. We take privacy and security seriously, that is why XWiki has in place a set of features that keep personal files, personal. In addition to the complex rights management feature allowing differentiated access on a user basis, all login credentials are securely encrypted in order to prevent database injection attacks. A superadmin account is also created so the rightful owner will always have full access, regardless the rights settings.


Starting from
Pricing options
Value for money


Business size



United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English, Arabic, Chinese (Simplified), Chinese (Traditional), Czech and 17 other languages, Danish, Dutch, French, German, Hungarian, Indonesian, Italian, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Turkish, Ukrainian
XWiki screenshotDiscover XWiki - EN versionXWiki screenshotXWiki screenshotXWiki screenshotXWiki screenshotXWiki screenshot

XWiki reviews


Very good

Value for money
Ease of use
Customer support
Charles Attlee

Flexible and reliable solution for knowledge and document management ... and more

Reviewed 2016-03-14
Review Source: Capterra

We were delighted to find XWiki several years ago and the hosted solution has provided a flexible, reliable and cost effective solution for our group's knowledge and document management needs for over five years. Key has been the ability to mix unstructured and structured data - and the ability to access the structured data quickly through LIVETABLES - 100s and 1,000s of records can be filtered and sorted with no delays. The security features mean we've been able to set up wikis for different parts of the group and control access levels properly. The platform is accessible enough for those with some amateur coding ability - but the XWiki team has always been there to support and refine our attempts in a professional way. More recently we retained XWiki to develop a tailored Document Management system using the Collaboration Suite. We are really pleased with the results - and the fact that the project was delivered on time and on budget. Over the life of our use the cost will be far better than purchasing other document management systems - and we have a system that fits our specific requirements. All of this is achieved on a variety of browsers without any material internal IS requirements or costs. We look forward to continuing our collaboration for many years.

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Marc Lijour, OCT, BSc, MBA

The smart way to deal with text and data

Reviewed 2016-03-11
Review Source: GetApp

There are a lot of software out there to store documents, deal with live text, revisions, and collaboration... but most are just another bucket where information goes to die. XWiki is the programmable information management platform. As a platform, you can expand it with functions that make sense to input, link, display, report, and pretty much everything you need to do with your information to achieve your business outcomes. Plus, you don't need to be a hardcore programmer to get to use it efficiently.Sits on top of a top-notch Java stack, ORM, with REST APIs, so you can virtually do anything from using it as a simple Wiki to using it as a back-end to a mobile app. The documentation and the core API is solid.

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Angelo Cammalleri

Nice and stylish wiki for your org

Used daily for 6-12 months
Reviewed 2019-01-04
Review Source: GetApp

We set up xwiki for a private project and really enjoyed using it. It has a sleek interface and offers everything you might ask from a wiki system.

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Patrick Masson

Quick, easy, great features and open source - everyone is happy!

Reviewed 2016-03-10
Review Source: Capterra

Quick: implementation was fast and direct, from the technical set up, to our content migration, and user training. Our organization transitioned from using three different wikis to just XWiki with no problems. Easy: The user interface, workflows, hierarchies, tools, etc. are straight-forward, intuitive and allows new users, as well as those coming to XWiki from other platforms (even non-wikis), to find their way and begin contributing. Great features: Simply put there are no features that we need that are not included. Open source: Most importantly for us, XWiki is open source allowing for a quicker pace of development, greater stability, broader features, etc. In addition, with the active XWiki community we can easily find peers to ask questions/find answers (in addition to the great support provided by XWiki.com). Everyone is happy: Our organization engages with a diverse community of technology experts from around the world and across industries--everyone has an opinion, and a favorite. I'm very happy that everyone is happy.

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XWiki experience

Reviewed 2016-03-14
Review Source: GetApp

Using XWiki solution allows us (marketing department of a retail company) to communicate quickly and efficiently with our sales managers despite geographical distance. They have access to every information they need in real time ! It makes it easier for them to manage their shop daily and they can diffuse knowledge to their team really quickly.User friendly, easy to handle Improve communication and knowledge sharing

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XWiki pricing

Starting from
Pricing options
Free trial
Open source

XWiki features

Collaboration Tools
Collaborative Workspace
Search Functionality

Access Control (151 other apps)
Activity Dashboard (106 other apps)
Activity Tracking (100 other apps)
Automatic Notifications (133 other apps)
Chat (122 other apps)
Commenting (146 other apps)
Communication Management (92 other apps)
Customizable Branding (106 other apps)
Document Management (92 other apps)
Document Storage (138 other apps)
Drag & Drop Interface (124 other apps)
File Management (100 other apps)
Permission Management (139 other apps)
Projections (114 other apps)
SSL Security (111 other apps)
Third Party Integration (131 other apps)

Additional information for XWiki

Key features of XWiki

  • Team calendars
  • Rights management
  • API
  • Knowledge base
  • Collaborative workspace
  • Import / export data
  • Group forums
  • Project notes
  • Document templates
  • Tags & keywords
  • Employee profile
  • Search functionality
View All Features


• The CKEditor is the easiest way to edit content, but there is also the chance for you use the wiki syntax to experience the full power of text editing;

• Collaborate with your coworkers with our Real-Time editing feature;

• Browse our app directory and choose from over 600 extensions, plugins and macros to create the ultimate collaborative tool for your company;

• Creating an app has never been easier and faster. Use App within Minutes to create custom apps to suite your exact needs;

• Sensitive information is sensitive for a reason, so make sure only the right people can access your content by using the rights management functionality;

• The search engine, based on Apache Solr, enables you to find everything you need easier than ever in just a few seconds;

• Have all your data together and turn your Office documents into wiki pages.