Name: Ziflow
Rating: 4.764988009592326 (417 reviews)

Ziflow vs Approval Studio

PageProof

ReviewStudio

Wrike

PageProof is a powerful online proofing platform which lets you connect all of your creative and management tools into a cohesive workflow tool.

ReviewStudio is an online proofing solution that allows marketing teams, creatives, production studios, and advertising agencies to collaborate on content review and approval. The cloud-based tool offers features for feedback sharing, commenting, revision tracking, task management, and more.

Wrike is an AI-powered enterprise work management platform that enables teams to build, connect, and scale workflows with comprehensive visibility. The software offers task management, resource planning, and visual collaboration tools alongside AI agents that automate routine tasks. Wrike integrates with numerous applications including Microsoft, Google, and Adobe products while providing enterprise-grade security with role-based access control.

Compliance, Sr. Project Manager

Their customer service and support is outstanding, with always a fast response & solutions to resolve the issues at hand.  

Leading online proofing platform for managing feedback on any creative asset on any device.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Advertising Management

Alerts/Notifications

Annotations

Approval Process Control

Assignment Management

Audit Trail

Brainstorming

Bulk Uploading

Calendar Management

Campaign Analytics

Campaign Management

Chat/Messaging

Client Management

Closed Captions

Collaboration Tools

Commenting/Notes

Communication Management

Configurable Workflow

Contact Management

Content Management

Corporate/Business

Customizable Branding

Customizable Fields

Customizable Reports

Customizable Templates

Data Import/Export

Deadline Management

Display Ad Management

Document Management

Document Review

Document Storage

Drag & Drop

Due Date Tracking

File Management

File Sharing

Filtering

For Creative Agencies

Labeling

Markup Tools

@mentions

Metadata Management

Mobile Access

Mobile Screen Support

Monitoring

Multiple Format Support

Multiple Projects

Performance Metrics

Prioritization

Progress Tracking

Project Management

Project Planning

Project Time Tracking

Project Tracking

Project Workflow

Publishing/Sharing

Real-Time Data

Real-Time Notifications

Real-Time Updates

Reminders

Reporting/Analytics

Reporting & Statistics

Role-Based Permissions

Search/Filter

Secure Data Storage

Side-by-Side Comparison

Single Sign On

SSL Security

Status Tracking

Tagging

Task Management

Template Management

Third-Party Integrations

Time Tracking

To-Do List

Version Control

Video Archiving

Video Looping

Video Support

Workflow Management

WYSIWYG Editor

By industry, Ziflow reviewers are most commonly professionals in marketing and advertising (37%). The most frequent use case for Ziflow cited by reviewers is online proofing (76% of reviewers).

Users and use cases

Ziflow is an online proofing solution offering key features such as commenting/notes, document review, markup tools, version control, and collaboration tools, among others.

Ziflow

Web-based

GoVisually

GoProof

Filestage

Approval Studio

monday.com

ClickUp

Standard

Enterprise 

Creative Supervisor

The platform’s broad range of features can create a steeper learning curve, making the interface feel complex or overwhelming for new or occasional users, especially those unfamiliar with online proofing systems.

Review and approve all creative assets — including images, documents, video, audio, and live websites — in one centralized platform rather than across email or disconnected tools.

President

Before using Ziflow we were constantly sending emails back and forth with attachments and different versions of designs and now every thing is kept in one location.

Senior Marketing Project Manager

The way it integrates with Microsoft Word for copywriting and with some of the web features seem a bit clunky.

President and Chief Design Officer

I wish there were better tracking features in the express version so I would be able to tell if the client actually opened the video/file.

Sr Account Manager

It's a great tool to help our clients seamlessly provide feedback on their graphics and efficiently pass to our preflight and graphic production teams.

Graphic Designer

Coming onboard as part of our marketing department, the project management aspect of Ziflow offers has saved us hundreds of hours and has streamlined our workflow in an unbelievable way.

Easily invite multiple reviewers and track feedback, improving accountability and accelerating team coordination.

The security Ziflow offers is top-notch and allows sensitive documents to be sent and reviewed with no issues.

Graphics Designer

Users appreciate its intuitive interface and the way it facilitates collaboration by allowing team members and clients to leave feedback directly on the content.

Graphic Design

Ziflow has dramatically improved our review system with a complex organization that has multiple teams reviewing design drafts.

I think if I had to choose one con about Ziflow (which is difficult to do), I believe it would be to do with the ease of recalling how to edit stages within the workflow.

Meetings are shorter because people can review the information at their leisure.

Brand and Marketing Strategist

Also the contact list that I can keep my client's emails when I send it.

Graphics Coordinator

It has also been great for our internal departments to receive creative work that they can view, comment, approve, or request changes without it getting lost in a string of emails.

I really like the threaded comments as well because they help when there are disagreements about changes.

As a designer, Ziflow makes life easy by facilitating easy sharing of proofs throughout the team and with clients, creating an opportunity for easy changes.

Quality Analyst

sometimes the colours are not exact as it is designed, like if we add RGB projects but it shows like its a CMYK.

It does upload pretty quickly on this awful Office wifi.

CEO and Designer

We were able to easily integrate it into our systems to track status along with other elements.

Director MArketing and Communications

Just took a while to formalize workflows.

I also like that their online help menu can pull up relevant answers and is kept up-to-date. But, the email support has been top notch, too.

Having commenting/mark up tools and the ability to download PDF reports is a nice plus.

Project Manager

It´s easy to set up workflows with all participants in one place - and the tools for commenting/marking up edits and compare versions are also very flexible and easy to use

Senior Graphic Designer

Ziflow makes it extremely easy for our creative projects to go through the various stages of approval in our highly regulatory environment.

I searched for quite some time looking at what other companies offered to find a good solution that included print color separations.

Lead Consultant

I like the detail it provides as to reviewer comments and dates of reviews.

Sr.Graphic Designer

Helps in managing the proofs for multiple versions.

It is nice to have a project management dashboard to quickly see what has been opened, commented, or a decision made.

It makes my job as a designer much easier for the design review process.

They take the management out of the design process so you can concentrate on what you do best...Creating!

I have told so many friends and acquaintances about Ziflow because it has been that impactful for my workflow.  

Director of Web and Design

The versioning helps us stay on track and organize our revisions without losing the archives or having to sift through emails or written comments.

Sometimes it changes the colour code after uploading the proof.

manager of packing sourcing

There are a lot of messages sent to email.

It's every intuitive when it comes to proofing workflow.

Product Manager

I can always change my preferences for which emails I want to receive.

Brand Manager

Would like to see a better way to archive within a folder structure.

Graphic designer

I receive a lot (maybe too many?) of the daily review emails from Ziflow but that is also my fault.

We use Ziflow as an integration with Monday.com.

Senior Project Manager

It makes my job so much easier and more efficient, I would highly recommend!

I love how collaborative ziflow it, it allows our team to work at a fast pace but also hear the voice of everyone on the team as they review creative content.

Litlle bit difficult for the invited users to find the dashboard.

Project Manager 

I love Ziflow, it has taken a bit longer to implement it through all projects, mainly due to the volume of projects, and having to explain to clients for the first time how to use it.

Its been very good for our team in getting creative approvals mangaged.

Occasionally we have issues with the markup tool placing comments in the wrong locations in the document.

It is very easy to use and I love the way I can download comments to a pdf.

General Manager

We develop websites for our clients and the ability to change screen size and make comments on that has been invaluable so that we can ensure perfect scaling across all screen sizes.

Email Communication

Commenting

Review Process

Workflow

Among reviewers who comment on Ziflow's workflow, 88% feel positive. Users say Ziflow streamlines multi-stage reviews, tracks approvals, and supports various file types. They highlight flexible reviewer management and notification features. However, some mention issues with redundant notifications, reviewer assignment limitations, and minor usability quirks.

Ease of Use

Proofing

Proofing Process

Users report that Ziflow’s version control aspect allows them to efficiently manage multiple document iterations, compare versions side-by-side, and track all historical feedback and changes. Reviewers indicate that Ziflow automatically names and locks versions, preventing confusion and ensuring everyone works on the latest proof. They find it helpful to reference past versions, carry comments forward, and maintain a clear audit trail. Users say Ziflow’s version control keeps projects organized and minimizes errors during the review process. Of the 53 Ziflow users who gave detailed accounts of their use of Version Control, 94% rated this feature as important or highly important.

Feedback Management

File Upload and Download

Small Business

Mid-size Business

Large Enterprises

Freelancers

Approval Studio is an online proofing software designed to help brands, agencies, and corporate businesses manage the approval and review processes of artwork projects on a centralized platform. The application supports various file formats such as TIFF, JPEG, GIF, BMP, PNG, AI, and PDF.

Ziflow vs Approval Studio Comparison (2026)

Ziflow

Approval Studio

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives