Fresh Projects - 2026 Pricing, Features, Reviews & Alternatives

Fresh Projects is practice management software designed specifically for architecture and engineering firms. It helps firms calculate fees, track time and expenses, manage people and resources, handle invoicing and monitor project profitability — all in one system.

Unlike generic project management tools, Fresh Projects is purpose-built for the way A&E practices actually work. That means it supports RIBA stages, mixed fee types, scope changes and the complex reporting needs of design and engineering firms.

Key Features

Profit visibility: Every project shows the agreed fee, income earned and costs to date. Green means healthy, red needs attention. Partners and project leads can see instantly whether work is profitable.

Fee calculation: Price projects by rate, lump sum or percentage of construction cost. Combine multiple fee types within one job and see margin while building the fee.

Scope change management: Log variations as they arise, agree the fee and bill them properly. Each variation is linked to the project so you can see the full picture of scope growth.

Timesheets and expenses: Quick entry on web or mobile with calendar, timer or quick add. Manager approval keeps data tidy.

Invoicing integration: Raise invoices from fees or approved time and expenses. Send directly to Xero, QuickBooks or Sage. Paid status flows back automatically to avoid double entry.

Resource planning: A single screen shows who is doing what in the coming weeks and months. Spot clashes, track free capacity and balance workloads across the team.

Reporting flexibility: Use built-in dashboards, export to Excel or build live spreadsheet pages. Multi-currency support, WIP reports and change logs are available in higher plans.

Benefits for your practice

Stop profit leaks by seeing issues as they arise instead of after the fact.

Reduce write-offs with better fee setting and proper billing of scope changes.

Save time on invoicing and admin with direct accounting integrations.

Improve resource planning and avoid last-minute reshuffles.

Give partners and directors financial visibility without needing extra reports from the team.

Fresh Projects is used by architects, engineers and consultants across four continents. More than 250,000 projects have been managed on the platform, from small studios to multi-office firms. With guided set-up, training and ongoing support, adoption is simple and teams see value within weeks.