TheraBill Pricing, Features, Reviews & Comparison of Alternatives


Practice management for rehab therapy & behavioral health

4.5/5 (63 reviews)

TheraBill overview

TheraBill is a web-based practice management software designed for behavioral health specialists and speech therapists with scheduling, documentation, and electronic claims submission management tools. Further features include appointment reminders, electronic remittance advice, secure provider portals, patient invoicing, and integrated credit card gateway technology. Users also have access to custom and automated reports.

TheraBill aims to enhance productivity by allowing users to file electronic claims to thousands of compatible insurance companies and government payers automatically. TheraBill’s cloud-based technology gives users the flexibility to file claims and manage all other practice processes on any device with an internet connection. TheraBill’s patient billing functionality allows users to create and send invoice statements, either as a balance statement or ledger statement. Users can manage credit card payments with inbuilt credit card processing technology.

Scheduling and calendar tools enable users to manage patient sessions and appointments automatically. Users can reschedule appointments simply using the drag-and-drop calendar interface, and setup automated appointment reminders by text, email or voice message. With an EMR (electronic medical record) system, TheraBill allows users to store and access all patient records in a central location. Permissions, passwords and user access logs ensure data is managed securely. All provider portals are HIPAA-compliant.


Starting from
Pricing options
Value for money
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Business size



United States

Supported languages

TheraBill screenshot: Drag and drop appointments on the calendar and sync Therabill schedule to Google CalendarTheraBill - Makes Billing SimpleTheraBill screenshot: View current tasks & activity from the main dashboardTheraBill screenshot: Manage CMS-1500 insurance claims filingTheraBill screenshot: Securely store all patient recordsTheraBill screenshot: Document all behavioral health, mental health, or speech therapy sessions

TheraBill reviews

Value for money
Ease of use
Customer support

Made my life 1000x easier

Reviewed 2011-12-08
Review Source: Capterra

I was so relieved to find Therabill. I tried the state's free system and found it complicated and lacking with some services I wanted. I have also used other online billing services that were often flawed and had terrible customer support. I LOVE the ease of Therabill and the excellent support I receive if I ever have a question or issue. Which is very infrequent due to the detailed FAQ section. I really appreciate that the site is always changing and expanding to meet our needs. I know a lot of care and work are put in to maintaining it's success. This site has everything I could ask for in a billing system and so much more. I can get my billing done in a matter or minutes. I recommend Therabill to anyone who is doing their own billing or as a company. It is well worth the small monthly fee!Great customer support, Very detailed program, meets all my needs, love the section where we can send our bills back to the invoicing area, Fast turn around with payments from ins. companies, I like being able to re-activate clients if I need to, the recurring clients section in a must, automatic insurance card from the state is very helpful.

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Nick Eskandari

TheraBill, good tool, non-responsive support

Used daily for 2+ years
Reviewed 2017-04-21
Review Source: Software Advice

I have been a user of this tool for over 2 years, all has been very good, lots of features, lots of good templates, and pretty easy to set up and use. However, our practice is in Phoenix AZ, and this tool does not support Phoenix AZ timezone for Google Calendar. I have submitted over 6 bug reports, but I have not received a satisfactory response. Different customer supports personnel goes down the same path (make sure your google calendar is in the correct timezone.), but they tag the bug fixed, and then go unresponsive. I have given up, and will not be using this feature. It is too bad, because our patients do like receiving reminder emails, however until this bug is fixed, we cannot send them reminders, nor can we populate our therapists' Google calendars with their appointments. Great features, great value, very intuitive

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Tom Gibson

Easy To Use

Used daily for 6-12 months
Reviewed 2017-05-11
Review Source: Software Advice

We really like this software, it has been a great improvement for us and we are anxious to see the new additions when they are ready to be installed. The color coding is surprisingly not only appealing but very efficient and 'self-sense' rewarding. Our therapists really like the ability to communicate securely with clients through the patient portal. The ability to process payments (especially credit cards) within the system has been a huge time saver.

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Arni Casareale

Great for solo or small group practice

Used other for 2+ years
Reviewed 2017-05-11
Review Source: Software Advice

We have 10 clinicians and this software is great. it is very easy to use and learn. The billing features work well but for a large organization would not be robust enough. There are pelnty of training videos that are very helpful. Customer service is easy to reach and all but one of my interactions have been great. The one incident they fell short on was when the software was not displaying part of the progress note. It took me almost a month and many calls to finally get someone to deal with the issue. All other issues have been dealt with quickly, however. They do regular maintenance updates which are communicated well in advance and or done during off-peak hours (1am Sat am). Overall its a great platform. Very intuitive, adequate customization, lots of training videos, reachable/live customer support, easy to learn.

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Wendy Ryan

Easy to Use Program for Clinical Social Workers

Reviewed 2014-08-09
Review Source: Capterra

I am a single practitioner in private practice and I have been using this program for about a year since going into private practice for myself. I have used different electronic medical records programs with past employers and had never had to bill for myself (that was handled by billers). The program integrates billing and scheduling and easily keeps tracks of all payments and client accounts in which you can do yourself. I really like using the document builder - it is quick and easy (and you can edit whenever needed). They provide great tutorials as well as written instructions. The support staff quickly answer your inquiries and help you until you are satisfied (within the means of the program). The great thing too - it has never been down when I have signed in (at all different hours of the day/week). Overall, of all the programs I have had trials or have used extensively, this one has been the best. Some may bulk at the monthly cost but when you compare the different programs, their features, etc... if you are looking for something which you can schedule, bill within a few clicks, keep accounting, do your documentation, the cost is worth it. The only cons I have seen are related to my own personal preferences regarding statements and documents (i.e. formatting). However, what they do have is more than sufficient and easy to use and are "my" forms. I would recommend this to any private practitioner who is wanting to do things on their own without all the overhead costs - money you work so hard to earn. FYI - I am not affiliated with this company whatsoever and truly am attesting to my own experience and use.

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TheraBill pricing

Starting from
Pricing options
Free trial
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$149 per month per provider + $199 one-time setup cost.

TheraBill features

Automated Scheduling
Automatic Reminders
Customizable Reporting
HIPAA Compliance
Records Management

Activity Dashboard (89 other apps)
Appointment Management (91 other apps)
Automatic Notifications (60 other apps)
Billing & Invoicing (104 other apps)
Calendar Management (72 other apps)
Charting (83 other apps)
Claims Management (71 other apps)
Client Portal (83 other apps)
Compliance Management (62 other apps)
Customizable Templates (60 other apps)
Document Storage (61 other apps)
Electronic Signature Capture (55 other apps)
Health Insurance (52 other apps)
Reporting & Statistics (60 other apps)
Workflow Management (62 other apps)

Additional information for TheraBill

Key features of TheraBill

  • Home health management
  • Physician management
  • Multiple fee schedules
  • Patient check-in
  • Patient demographics
  • Patient records management
  • Payment processing
  • Procedure-based scheduling
  • Accounts receivable
  • Claims processing
  • Medical record integration
  • Patient payment history
  • Remittance advice
  • Referral management
  • Team notes
  • Assessment & treatment plans
  • Authorization tracking
  • Assessment notes
  • Printable monthly statements
  • Eligibility verification
  • Patient account management
  • Patient eligibility checks
  • Billing estimates
  • Insurance management
  • Progress notes
  • Electronic health record (EHR)
  • HIPAA compliance
  • Automated scheduling
  • Appointment reminders
  • Electronic data interchange
  • Printable receipts
  • Electronic submission
  • SSL security
  • Data encryption
  • Password management
  • Drag & drop interface
  • Event scheduling
  • Calendar sync with Google
  • Document management
  • Custom reports
  • Payment reports
  • Claim aging report
  • Balances report
  • Activity logging
  • User access controls
  • Permission management
  • Payment posting & tracking
  • Invoice management
  • Patient portal
  • Invoice branding
  • WebPT integration
  • PCI DSS compliance
View All Features


Users can file and route electronic claims to thousands of insurance companies and government payers automatically.

TheraBill's web-based system allows users to access and manage clinic information from any internet-enabled device.

Users can gain valuable insight into business performance and track their revenue cycle through custom and automated reports.

TheraBill's EMR system allows users to store all patient records, giving clinicians quick and centralized access to these records.

Sensitive clinic and patient data is managed securely from TheraBill's single, HIPAA-compliant platform.