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When I Work vs HotSchedules Comparison (2026)
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Good recommendations?
When I Work
5
794
4
376
3
94
2
21
1
15
Based on GetApp‘s extensive, proprietary database of in-depth, verified user reviews
HotSchedules
5
263
4
151
3
40
2
5
1
9
Based on GetApp‘s extensive, proprietary database of in-depth, verified user reviews
Overview
Use When I Work to schedule, track time and attendance, and communicate with employees, all in one place. Create schedules quickly and easily, and send the schedule to staff with just a click. Save time. Improve accountability. 14-day free trial.
HotSchedules reduces restauranteurs, hoteliers, and retail operator’s time to create, communicate, and manage hourly employee work schedules.
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
Video & Screenshots
Pricing
User reviews
4.5
1.3K
5
4
3
2
1
794
376
94
21
15
- Value for money
- Ease of use
- Features
- Customer support
4.4
468
5
4
3
2
1
263
151
40
5
9
- Value for money
- Ease of use
- Features
- Customer support
Pros
Kaleb V.
Chiropractor
Lauren J.
Stylist
Stenie O.
Owner CEO
Pros
Mallory T.
Executive chef
Nathaniel W.
Chef
Nathaniel W.
Chef
Cons
Sirada J.
Pharmacy
Pam L.
Intake Coordinator
Jessy R.
Patient Care Coordinator
Cons
Leahya W.
Assistant Manager
Derick C.
VP of Finance
Justin R.
Operations Manager
- Vendor responds to reviews
- Last review2 months ago
- Vendor responds to reviews
- Last review15 days ago
Key features
- Total features119
- API
- Access Controls/Permissions
- Accounting Integration
- Activity Dashboard
- Activity Tracking
- Activity/News Feed
- Alerts/Notifications
- Appointment Scheduling
- Approval Process Control
- Attendance Management
- Attendance Tracking
- Automated Scheduling
- Automatic Time Capture
- Availability Management
- Billable & Non-Billable Hours
- Budgeting/Forecasting
- Calendar Management
- Calendar Sync
- Class Scheduling
- Client Database
- Clock In/Out
- Collaboration Tools
- Committee Management
- Communication Management
- Compliance Management
- Compliance Tracking
- Cost Management
- Customer History
- Customizable Fields
- Customizable Reports
- Customizable Templates
- Dashboard
- Data Import/Export
- Document Management
- Document Storage
- Drag & Drop
- Electronic Payments
- Email Reminders
- Employee Database
- Employee Management
- Employee Onboarding
- Employee Portal
- Employee Profiles
- Employee Scheduling
- Employee Time Tracking
- Event Management
- Event Scheduling
- Facility Management
- Facility Scheduling
- Faculty/Staff Management
- File Sharing
- For Nonprofits
- For PEO/ASO
- For Retail
- For Salons and Spas
- For Small Businesses
- Forecasting
- Geofencing
- Group Scheduling
- HR Management
- Inventory Management
- Labor Cost Calculator
- Labor Cost Reporting
- Labor Forecasting
- Labor Management
- Leave Tracking
- Member Database
- Messaging
- Mobile Access
- Mobile Alerts
- Mobile App
- Multi-Channel Communication
- Multi-Language
- Multi-Location
- Multiple Billing Rates
- No-Show Tracking
- Offboarding
- Offline Access
- Offline Time Tracking
- On Call Scheduling
- Onboarding
- Online Booking
- Online Time Clock
- Online Time Tracking
- Overtime Calculation
- Payroll Management
- Performance Management
- Performance Metrics
- Physician Management
- Point of Sale (POS)
- Real-Time Analytics
- Real-Time Chat
- Real-Time Data
- Real-Time Monitoring
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Real-time Scheduling
- Recipe Management
- Recruitment Management
- Reminders
- Reporting & Statistics
- Reporting/Analytics
- Resource Allocation
- Resource Management
- Resource Scheduling
- SMS Messaging
- Sales Reports
- Sales Trend Analysis
- Schedule Distribution
- Scheduling
- Search/Filter
- Secure Data Storage
- Self Service Portal
- Shift Management
- Shift Scheduling
- Shift Swapping
- Sick Leave Tracking
- Single Sign On
- Skills Tracking
- Summary Reports
- Task Management
- Task Progress Tracking
- Task Scheduling
- Team Calendars
- Team Management
- Third-Party Integrations
- Time & Attendance
- Time & Expense Tracking
- Time Clock
- Time Off Management
- Time Off Requests
- Time Tracking
- Timesheet Management
- Vacation/Leave Tracking
- Variable Workforce
- Volunteer Management
- Waitstaff Management
- Workforce Management
- iCalendar Support
- Total features90
- API
- Access Controls/Permissions
- Accounting Integration
- Activity Dashboard
- Activity Tracking
- Activity/News Feed
- Alerts/Notifications
- Appointment Scheduling
- Approval Process Control
- Attendance Management
- Attendance Tracking
- Automated Scheduling
- Automatic Time Capture
- Availability Management
- Billable & Non-Billable Hours
- Budgeting/Forecasting
- Calendar Management
- Calendar Sync
- Class Scheduling
- Client Database
- Clock In/Out
- Collaboration Tools
- Committee Management
- Communication Management
- Compliance Management
- Compliance Tracking
- Cost Management
- Customer History
- Customizable Fields
- Customizable Reports
- Customizable Templates
- Dashboard
- Data Import/Export
- Document Management
- Document Storage
- Drag & Drop
- Electronic Payments
- Email Reminders
- Employee Database
- Employee Management
- Employee Onboarding
- Employee Portal
- Employee Profiles
- Employee Scheduling
- Employee Time Tracking
- Event Management
- Event Scheduling
- Facility Management
- Facility Scheduling
- Faculty/Staff Management
- File Sharing
- For Nonprofits
- For PEO/ASO
- For Retail
- For Salons and Spas
- For Small Businesses
- Forecasting
- Geofencing
- Group Scheduling
- HR Management
- Inventory Management
- Labor Cost Calculator
- Labor Cost Reporting
- Labor Forecasting
- Labor Management
- Leave Tracking
- Member Database
- Messaging
- Mobile Access
- Mobile Alerts
- Mobile App
- Multi-Channel Communication
- Multi-Language
- Multi-Location
- Multiple Billing Rates
- No-Show Tracking
- Offboarding
- Offline Access
- Offline Time Tracking
- On Call Scheduling
- Onboarding
- Online Booking
- Online Time Clock
- Online Time Tracking
- Overtime Calculation
- Payroll Management
- Performance Management
- Performance Metrics
- Physician Management
- Point of Sale (POS)
- Real-Time Analytics
- Real-Time Chat
- Real-Time Data
- Real-Time Monitoring
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Real-time Scheduling
- Recipe Management
- Recruitment Management
- Reminders
- Reporting & Statistics
- Reporting/Analytics
- Resource Allocation
- Resource Management
- Resource Scheduling
- SMS Messaging
- Sales Reports
- Sales Trend Analysis
- Schedule Distribution
- Scheduling
- Search/Filter
- Secure Data Storage
- Self Service Portal
- Shift Management
- Shift Scheduling
- Shift Swapping
- Sick Leave Tracking
- Single Sign On
- Skills Tracking
- Summary Reports
- Task Management
- Task Progress Tracking
- Task Scheduling
- Team Calendars
- Team Management
- Third-Party Integrations
- Time & Attendance
- Time & Expense Tracking
- Time Clock
- Time Off Management
- Time Off Requests
- Time Tracking
- Timesheet Management
- Vacation/Leave Tracking
- Variable Workforce
- Volunteer Management
- Waitstaff Management
- Workforce Management
- iCalendar Support
Integrations
- Total integrations18
- 321Forms
- Access PeopleHR
- Aloha EPOS
- Crew
- Genius
- GoCo
- Google Calendar
- Google Workspace
- Gusto
- Meta for Business
- OnPay
- Ordyx
- Ottimate
- PAR POS
- PDQ POS
- PayPal
- Paychex
- QuickBooks Online
- QuickBooks Online Advanced
- RPOWER
- Revel Systems
- Rippling
- SpotOn
- Squirrel POS
- Starboard Suite
- Toast POS
- Tribepad
- Zapier
- Total integrations11
- 321Forms
- Access PeopleHR
- Aloha EPOS
- Crew
- Genius
- GoCo
- Google Calendar
- Google Workspace
- Gusto
- Meta for Business
- OnPay
- Ordyx
- Ottimate
- PAR POS
- PDQ POS
- PayPal
- Paychex
- QuickBooks Online
- QuickBooks Online Advanced
- RPOWER
- Revel Systems
- Rippling
- SpotOn
- Squirrel POS
- Starboard Suite
- Toast POS
- Tribepad
- Zapier
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