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Flex Logo

Web-based rental and inventory management software

Last updated: January 2025

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Table of Contents

Flex - 2025 Pricing, Features, Reviews & Alternatives

What is Flex?

Flex is a web-based rental management software that offers features such as financial management, client management, barcoding, and workflow management. The software is targeted at customers in the live event industry.

Flex helps in the customizable management of contacts including vendors, freelance labor, customers, and venues. The software helps to manage customer relations via features such as default discounts, flexible payment terms, and follow-up calls. Event managers can schedule crew functions and communicate with event crews via emails through Flex. The software also offers configurable workflow features that can support the client organization’s in-house processes and terminology.

Flex supports multiple users working on the same pull sheet and helps in warehouse management as well as inventory management. The software also supports common barcode scanners including wireless, USB wedge-style, and Bluetooth scanners. It helps in label printing as well. Flex offers financial management functions that help to track payments and create invoices. The tool integrates with QuickBooks and supports invoices, quotes, payments, rentals, credit memos, and purchase orders.

Flex can be used by enterprise organizations as well as single location small businesses. The software works with Mac OS, Windows, and Linux operating system. It is supported on all internet browsers including IE, Firefox, Safari, and Chrome.

Benefits of using Flex

• Flex is an online rental management software that helps businesses in the live event industry manage their customers, finances, event schedules, and staff.

• The application helps to manage invoices, quotes, memos, and purchase orders and lets users create reports using drag-and-drop options.

• The software offers a dedicated interface that supports warehouse processes, real-time scanning, voice prompts, and inventory management.

• Flex offers native mobile apps for iOS devices and helps users to review calendars and pull sheets from iPad or iPhone.

• Flex is designed to work with MySQL and offers security features such as identity management, SSL encryption, multi-factor authentication, and custom security integration.

Starting from

435

Per month

view pricing plans
start trial
book a demo

Flex's key features

Most critical features, based on insights from Flex users:

Maintenance Management
Inventory Management
Reporting/Analytics
Barcoding/RFID
Search/Filter
Quotes/Estimates

All Flex features

Features rating:

Billing & Invoicing
Order Management
Website Integration
Third-Party Integrations
Short/Long Term Rental
Scheduling
Reporting & Statistics
Rental Management
Recurring Rentals
Rate Management
Purchase Order Management
Multi-Location
Maintenance Scheduling
Equipment Rental
Customizable Reports
Customer Database
Contract/License Management
Client Management
Barcode/Ticket Scanning
Activity Dashboard

Flex alternatives

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435

Per month

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Starting from

ic-pricetag

No pricing info

Free trial
Free version
Ease of Use
Features
Value for Money
Customer Support

Flex pricing

Value for money rating:

Starting from

435

Per month

Per Feature

Pricing details
Subscription
Free trial
Free plan
Pricing range
view pricing plans
start trial

Flex integrations (3)

Integrations rated by users

We looked through 138 user reviews, to identify which products are mentioned as Flex integrations, and what is the users perception.

Mango Voice logo
Mango Voice

Integration rating: 1.0 (1)

Flex support options

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Platforms supported

Web
Android
iPhone/iPad

Support options

Email/Help Desk
FAQs/Forum
Knowledge Base
Phone Support

Training options

Videos
Live Online
Webinars
Documentation

Flex reviews

Overall rating

4.0

/5

138

Positive reviews

75

%

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7.68/10
Rating distribution

5

4

3

2

1

45

58

28

4

3

Pros
It is the best product that I know of for rental management. The limitations of it are justified by the affordable price.
The best part of the software is the overall show management functionality to it. I like that the software is geared to Rental Stagers and has the ability to integrate gear, labor, and logistics.
It is super helpful in finding shortages and helping to resolve them. Our customer rep. and the team have been fantastic to work with and talk to.
Cons
Our dislikes are all features. There are just so many features that it is hard to master them all.
We think you should not stop fixing bugs in the current version when the new version is largely vaporware. The new Flex 5 is being developed for Mobile and Tablet first...which is ridiculous.
Sometimes I'll scroll down a quote, open up some sections, and many times it'll either freeze for a moment or crash and start over.

Flex FAQs

Q. What type of pricing plans does Flex offer?

Flex has the following pricing plans:
Starting from: $435.00/month
Pricing model: Subscription
Free Trial: Available


Q. Who are the typical users of Flex?

Flex has the following typical customers:
Large Enterprises, Mid Size Business, Small Business


Q. What languages does Flex support?

Flex supports the following languages:
English


Q. Does Flex support mobile devices?

Flex supports the following devices:
iPad, iPhone


Q. Does Flex offer an API?

No, Flex does not have an API available.


Q. What other apps does Flex integrate with?

Flex integrates with the following applications:
QuickBooks Online Advanced, Google Calendar


Q. What level of support does Flex offer?

Flex offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support

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