Flex Pricing, Features, Reviews & Comparison of Alternatives


Web-based rental management software for the event industry

3.98/5 (131 reviews)

Flex overview

Flex is a web-based rental management software that offers features such as financial management, client management, barcoding, and workflow management. The software is targeted at customers in the live event industry.

Flex helps in the customizable management of contacts including vendors, freelance labor, customers, and venues. The software helps to manage customer relations via features such as default discounts, flexible payment terms, and follow-up calls. Event managers can schedule crew functions and communicate with event crews via emails through Flex. The software also offers configurable workflow features that can support the client organization’s in-house processes and terminology.

Flex supports multiple users working on the same pull sheet and helps in warehouse management as well as inventory management. The software also supports common barcode scanners including wireless, USB wedge-style, and Bluetooth scanners. It helps in label printing as well. Flex offers financial management functions that help to track payments and create invoices. The tool integrates with QuickBooks and supports invoices, quotes, payments, rentals, credit memos, and purchase orders.

Flex can be used by enterprise organizations as well as single location small businesses. The software works with Mac OS, Windows, and Linux operating system. It is supported on all internet browsers including IE, Firefox, Safari, and Chrome. Flex customers include Crux Events, Blue Frog Productions, VJAM, and Evolve Media Group.


Starting from
Pricing options
Value for money
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Business size



United States, Australia, Canada

Supported languages

Flex screenshot: The software supports warehouse and inventory management featuresFlex Rental Solutions - Promotional VideoFlex screenshot: Native iOS apps enable users to access the application from iPad & iPhone devicesFlex screenshot: The application offers a user-friendly interfaceFlex screenshot: It offers features like availability calculationsFlex screenshot: Flex helps with inventory managementFlex screenshot: The software supports barcode scanningFlex screenshot: Users can manage invoices, quotes, memos, and purchase orders

Flex reviews

Value for money
Ease of use
Customer support
Kate Griswold

Flex is great for managing our inventory, and communicating with customers each step of the way.

Used daily for 2+ years
Reviewed 2018-04-17
Review Source: Capterra

It streamlines our business. It makes tracking, maintaining and managing our inventory easy. It also improves our corporate image and streamlines our customer communications. Lastly, it holds everyone working in the warehouse responsible for their work and accuracy of orders by tracking their scans.

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Walter Duckworth

Works for some things but is clunky

Used daily for 2+ years
Reviewed 2018-04-20
Review Source: Capterra

Flex has so much potential yet the basic core functionally of the program is not being focused on.

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Matt Lees

Love the software. Very easy to use and grows with the company. Great Tech Support.

Used daily for 2+ years
Reviewed 2018-04-18
Review Source: Capterra

Compared to our previous software this is tremendously beneficial. This makes inventory management and writing quotes much easier.

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Aaron Horn

Can't beat these features at this price point!

Used daily for 2+ years
Reviewed 2016-09-08
Review Source: Capterra

I've used Flex with 2 different companies and have managed the system for both of those companies. The features and functionality can't be beat for the price. It's extremely easy to start using the basic functions and also offers more extensive functionality for the companies that choose to implement them. At it's core, Flex is a rental inventory management software, but it's workflow includes financial functionality too keeping your from bouncing between multiple softwares. Quotes, Invoices, PO's, Pull Sheets, Manifests, Cross-rental PO's, Crew Lists, etc. are all linked together per job handing off information for less time doing data entry. Scanning is simple and extremely easy to begin utilizing as a company. Some of the other functions Flex offers includes maintenance logs, ROI reporting, contact management, QuickBooks integration, file management, sales forecasting, decommissioning, containers (items inside of items), barcode generation, and more.

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Benjamin Lacy

Flex has a large amount of features and functionality, but there can be a bit of a learning curve.

Used daily for 2+ years
Reviewed 2018-04-17
Review Source: Capterra

We are able to effectively track our inventory of production gear: as well as generate quotes, orders, and calendar our events. There are plenty of things that Flex can do that outside of this. As we have developed and grown as a company, we've been able to lean more into Flex's functionality. We are excited to see it develop and hopefully continue to track with us as we grow.

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Flex pricing

Starting from
Pricing options
Free trial
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Price: $270 per month plus one-time setup fees of $800.

QuickBooks integration is charged at additional $25 per month.

Contact Flex Rental for detailed pricing information.

Flex features

Customer Database
Customizable Reporting
Inventory Management
Inventory Tracking
Search Functionality
Third Party Integration

API (129 other apps)
Accounting Integration (77 other apps)
Activity Dashboard (120 other apps)
Activity Tracking (78 other apps)
Automatic Notifications (98 other apps)
Automatic Reminders (83 other apps)
Billing & Invoicing (101 other apps)
Calendar Management (90 other apps)
Data Import/Export (80 other apps)
Electronic Payments (78 other apps)
Invoice Management (111 other apps)
Quote Management (69 other apps)
Real Time Data (69 other apps)
Reporting & Statistics (148 other apps)


Additional information for Flex

Key features of Flex

  • Warehouse management
  • Attendee management
  • Barcode scanning
  • Configurable workflow
  • Contact management
  • Custom system configurations
  • Client management
  • Custom reports
  • Financial management
  • Serialized inventory tracking
  • Label printing
  • Mobile integration
  • QuickBooks integration
  • Search/filter
  • SSL encryption
  • Supplier management
  • Third party integration
  • Vendor management
  • Event scheduling
  • Maintenance management
  • User flexibility
  • Inventory management
View All Features


• Flex is an online rental management software that helps businesses in the live event industry manage their customers, finances, event schedules, and staff.

• The application helps to manage invoices, quotes, memos, and purchase orders and lets users create reports using drag-and-drop options.

• The software offers a dedicated interface that supports warehouse processes, real-time scanning, voice prompts, and inventory management.

• Flex offers native mobile apps for iOS devices and helps users to review calendars and pull sheets from iPad or iPhone.

• Flex is designed to work with MySQL and offers security features such as identity management, SSL encryption, multi-factor authentication, and custom security integration.