MetaShare - 2026 Pricing, Features, Reviews & Alternatives

MetaShare is an app installed on top of SharePoint that enables a completely new type of document management in Microsoft 365 or SharePoint 2019. MetaShare does not replace SharePoint. MetaShare uses SharePoint's powerful engine and adds features that greatly improve and simplify SharePoint's interface.

How it works:

Documents are tagged with different metadata when you create or upload a document, such as an agreement and customer or other metadata that is important for your business.

MetaShare helps the user find by searching and filtering. By (for example) filtering on agreements and customers , the user quickly finds the agreements that apply to a specific customer.

You choose which metadata you want to use and how you want to build your structure in MetaShare.

MetaShare is fully integrated with Microsoft 365 and installs as a shell on top of Microsoft 365 and SharePoint. In other words, MetaShare finds your documents no matter where they are stored in Microsoft 365.

MetaShare also has other in-demand document management features not found in SharePoint, such as automatic reminders when it’s time to act and automatic thinning and archiving.Implementing MetaShare is easy. In practice, implementing MetaShare means going from a folder structure to a metadata structure and that documents are tagged with metadata instead of being saved in different folders.

It may sound difficult but it goes quickly and smoothly. The time from project start to when you can start working in MetaShare is usually 1 to 3 weeks.

It is easy to create workspaces in MetaShare that are configured based on purpose and working methods. MetaShare:

- Gives you an overview of all workspaces that you have access to.

- Makes it possible to create and manage existing workspaces without involving IT.

- Each workspace can be marked based on designated roles and access permissions.

- Makes it easy to co-author documents.

- Documents can easily be sent for review and / or approval.

Easy to follow regulations:

MetaShare make it easy to follow rules such as GDPR, QHSE (quality, health, safety, environment) and/or ISO standards.

- Confidentiality: Documents only available to authorized persons.

- Accuracy: Documents are correct with protection against unwanted change.

- Availability: Access at the request of the authorized.

Access to document templates:

- Document templates are stored and maintained centrally.

- Configure which templates to suggest to users.

- Create documents from MetaShare or Office applications.

- Documents created from templates are tagged and stored in the right place.