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Reftab vs MaintainX Comparison (2026)
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Good recommendations?
Overview
Reftab is a cloud-based asset tracking solution that helps businesses manage IT hardware, equipment, and accessories with real-time visibility. Track asset location, ownership, and usage with check-in/out, reservations, and reporting tools.
Mobile-first fleet maintenance software that streamlines vehicle repairs, preventive maintenance, & parts management for businesses.
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
Video & Screenshots
Pricing
User reviews
4.7
139
5
4
3
2
1
101
34
4
0
0
- Value for money
- Ease of use
- Features
- Customer support
94%
would recommend this app4.8
1K
5
4
3
2
1
865
196
16
3
0
- Value for money
- Ease of use
- Features
- Customer support
92%
would recommend this appPros
“as someone in IT, the ability to integrate with our environment using the built in autopilot and dell integrations is also a much appreciated feature.”
JL
Joe L.
IT Admin
“We really like the Dell Sync with Reftab as it allows us the see purchase date and warranty expiration of our laptops and desktops”
SV
Steven V.
IT Specialist
“Reftab allows us to keep close track of anything from high dollar assests, computers, monitors, and accessories, all the way down to product licenses and general supplies.”
JJ
Jason J.
Sr. IT Support
Pros
“It has helped improve visibility, consistency, and accountability across our properties by bringing work orders, preventive maintenance, inspections, and reporting into one system.”
SB
Sam B.
Facilities Management Coordinator
“I can create work orders out onsite, assign them to specific teams/individuals, provide photos, prioritise and continue the conversation with them in the comments section. With all of ours assets logged and separated by location, we have a full demonstrable maintenance history for everything on our site.”
JD
Jacob D.
Activities Manager
“It helps align procurement with maintenance teams to achieve company goals while promoting communication and clarity between two departments that are often at odds with each other.”
MS
Micah S.
MRO Buyer
Cons
“You cant directly print a kit list or export PDF from a booking so we can print a physical kit list to help with our prep, instead we have to export an excel file with all the information and then delete the columns that are irrelevant, incredibly time consuming. When it shows the calendar view of booking availability it shows that its booked but you cant just click on the calendar and see the times and user, it just shows their e-mail in the booking which for us doesnt work as its just a student number.”
AP
Ari P.
Senior Film Technician
“The user portal doesn’t work well at all on mobile devices, and making reservations for multiple assets isn’t very streamlined”
DH
Dominick H.
Senior Technician
“I do not like that there isn’t categories for kits or accessories, it makes it a lot harder for our front facing clients to navigate”
LN
Luciano N.
Senior Film Technician
Cons
“I have several operators or departments that may only do one maintenance task a week which I would like to track in the software, but I cannot do that without paying for a full license.”
CC
Colton C.
Manufacturing Engineer
“The tracking on purchasing, there is a big disconnect on generating reports for purchase orders.”
VU
Victor U.
CMMS Coordinator
“Not enough options for bulk filtering causing the need to go into a long list of individual work order.”
JS
Jordan S.
Maintenance Manager
- Vendor responds to reviews
- Last review2 months ago
- Vendor responds to reviews
- Last reviewa month ago
Key features
- Total features156
- AI Copilot
- AI Summarization
- AI Text Generation
- AI Text Summarization
- AI/Machine Learning
- API
- API Connection
- Access Controls/Permissions
- Accounting Integration
- Activity Dashboard
- Activity Tracking
- Ad hoc Reporting
- Alerts/Notifications
- Appointment Management
- Approval Management
- Approval Process Control
- Approval Workflow
- Asset Accounting
- Asset Assignment
- Asset Categorization
- Asset Images
- Asset Kitting
- Asset Library
- Asset Lifecycle Management
- Asset Planning
- Asset Register
- Asset Register - Asset Tracking
- Asset Tracking
- Asset Types
- Asset Value
- Assignment Management
- Audit Management
- Audit Trail
- Autofill
- Automated Discovery
- Automated Scheduling
- Barcode Printing
- Barcode Recognition
- Barcode and Signature Capture
- Barcode/Ticket Scanning
- Barcoding/RFID
- Billing & Invoicing
- Budgeting/Forecasting
- Business Process Automation
- Business Process Control
- Calendar Management
- Calibration Management
- Calibration Scheduling
- Categorization/Grouping
- Certificate/Label Printing
- Certification & Licensing
- Change Management
- Chatbot
- Check-in/Check-out
- Checklists
- Code Enforcement
- Collaboration Tools
- Commenting/Notes
- Commercial Properties
- Communication Management
- Complaint Monitoring
- Compliance Management
- Compliance Tracking
- Condition-Based Maintenance
- Conditional Logic
- Configurable Workflow
- Configuration Management
- Contact Database
- Contract/License Management
- Contractor Management
- Contracts
- Corrective
- Corrective and Preventive Actions (CAPA)
- Cost Tracking
- Costs
- Cross-system Integration
- Customer Database
- Customizable Branding
- Customizable Dashboard
- Customizable Fields
- Customizable Forms
- Customizable Reports
- Customizable Templates
- Customization
- Dashboard
- Data Capture and Transfer
- Data Import/Export
- Data Security
- Data Unification
- Data Visualization
- Deadline Management
- Depreciation Management
- Digital Signature
- Disposal Management
- Document Generation
- Document Management
- Document Storage
- Downtime Tracking
- Drag & Drop
- Drag-and-drop Form Builder
- Electronic Signature
- Email Alerts
- Email Management
- Embedded Work Instructions
- Employee Management
- Employee Onboarding
- Equipment Breakdown Reports
- Equipment Maintenance
- Equipment Management
- Equipment Tracking
- Facility Asset Management
- Facility Management
- Facility Scheduling
- Failed Inspection Tracking
- Fixed Asset Management
- For Mechanical Equipment
- For Schools
- Forecasting
- Forms Automation
- Forms Creation & Design
- Forms Management
- Full Text Search
- Funding Source Tracking
- GPS
- GPS & Time Stamps
- Generative AI
- Graphical Workflow Editor
- HR Management
- Historical Reporting
- Historical Trend Analysis
- History
- IT Asset Management
- IT Asset Tracking
- IT Reporting
- Image Capture
- Image and Video Capture
- Incident Management
- Inspection Checklists
- Inspection Management
- Inspections
- Instrument Management
- Integrations
- Inventory Control
- Inventory Management
- Inventory Optimization
- Inventory Replenishment
- Inventory Tracking
- Invoice Management
- IoT Device Management
- IoT Monitoring
- Job Management
- Job Tracking
- KPI Monitoring
- Key & Lock Management
- Label Printing
- Label Templates
- Labeling
- License Inventory
- License Management
- License Tracking
- Location Tracking
- Locations
- Maintenance Management
- Maintenance Planning
- Maintenance Scheduling
- Manufacturing Inventory Management
- Materials Management
- Mobile Access
- Mobile Alerts
- Mobile Field Access
- Mobile Time Tracking
- Monitoring
- Multi-Location
- Natural Language Interaction
- No-Code
- Offline Access
- Offline Capability
- Onboarding
- Optimization
- Order Management
- Parts Management
- Performance
- Performance Metrics
- Planning
- Predictive
- Predictive Inspection
- Predictive Maintenance
- Predictive Maintenance (PdM)
- Preventive Maintenance
- Proactive Alerts
- Proactive Assistance
- Procedures
- Process Change Tracking
- Procurement Management
- Productivity Analysis
- Progress Tracking
- Purchase Order Management
- QR Codes
- Quality Control
- Quotes/Estimates
- Real-Time Analytics
- Real-Time Data
- Real-Time Monitoring
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Recommendations
- Records Management
- Recurring Appointments
- Reliability
- Reminders
- Renewal Management
- Repair Tracking
- Report Templates
- Reporting & Dashboards
- Reporting & Statistics
- Reporting/Analytics
- Requisition Management
- Reservations Management
- Residential Properties
- Resource Allocation
- Resource Allocation & Planning
- Resource Management
- Response Validation
- Risk
- Risk Assessment
- Role-Based Permissions
- Root Cause
- Root Cause Analysis
- SaaS Operations Management
- Safety Management
- Scheduled/Automated Reports
- Scheduling
- Search/Filter
- Security Management
- Self Service Portal
- Serial Number Tracking
- Service History
- Shadow IT Detection
- Single Sign On
- Software License Management
- Spend Control
- Spend Management
- Status Tracking
- Stock Management
- Subscription Management
- Summary Reports
- Supplier Management
- Support Ticket Management
- Tagging
- Task Management
- Task Scheduling
- Third-Party Integrations
- Training Management
- Transaction History
- Usage Tracking/Analytics
- User Management
- Utilization Reporting
- Vendor Management
- Warehouse Management
- Warranty Tracking
- Work Order Management
- Workflow Management
- Total features180
- AI Copilot
- AI Summarization
- AI Text Generation
- AI Text Summarization
- AI/Machine Learning
- API
- API Connection
- Access Controls/Permissions
- Accounting Integration
- Activity Dashboard
- Activity Tracking
- Ad hoc Reporting
- Alerts/Notifications
- Appointment Management
- Approval Management
- Approval Process Control
- Approval Workflow
- Asset Accounting
- Asset Assignment
- Asset Categorization
- Asset Images
- Asset Kitting
- Asset Library
- Asset Lifecycle Management
- Asset Planning
- Asset Register
- Asset Register - Asset Tracking
- Asset Tracking
- Asset Types
- Asset Value
- Assignment Management
- Audit Management
- Audit Trail
- Autofill
- Automated Discovery
- Automated Scheduling
- Barcode Printing
- Barcode Recognition
- Barcode and Signature Capture
- Barcode/Ticket Scanning
- Barcoding/RFID
- Billing & Invoicing
- Budgeting/Forecasting
- Business Process Automation
- Business Process Control
- Calendar Management
- Calibration Management
- Calibration Scheduling
- Categorization/Grouping
- Certificate/Label Printing
- Certification & Licensing
- Change Management
- Chatbot
- Check-in/Check-out
- Checklists
- Code Enforcement
- Collaboration Tools
- Commenting/Notes
- Commercial Properties
- Communication Management
- Complaint Monitoring
- Compliance Management
- Compliance Tracking
- Condition-Based Maintenance
- Conditional Logic
- Configurable Workflow
- Configuration Management
- Contact Database
- Contract/License Management
- Contractor Management
- Contracts
- Corrective
- Corrective and Preventive Actions (CAPA)
- Cost Tracking
- Costs
- Cross-system Integration
- Customer Database
- Customizable Branding
- Customizable Dashboard
- Customizable Fields
- Customizable Forms
- Customizable Reports
- Customizable Templates
- Customization
- Dashboard
- Data Capture and Transfer
- Data Import/Export
- Data Security
- Data Unification
- Data Visualization
- Deadline Management
- Depreciation Management
- Digital Signature
- Disposal Management
- Document Generation
- Document Management
- Document Storage
- Downtime Tracking
- Drag & Drop
- Drag-and-drop Form Builder
- Electronic Signature
- Email Alerts
- Email Management
- Embedded Work Instructions
- Employee Management
- Employee Onboarding
- Equipment Breakdown Reports
- Equipment Maintenance
- Equipment Management
- Equipment Tracking
- Facility Asset Management
- Facility Management
- Facility Scheduling
- Failed Inspection Tracking
- Fixed Asset Management
- For Mechanical Equipment
- For Schools
- Forecasting
- Forms Automation
- Forms Creation & Design
- Forms Management
- Full Text Search
- Funding Source Tracking
- GPS
- GPS & Time Stamps
- Generative AI
- Graphical Workflow Editor
- HR Management
- Historical Reporting
- Historical Trend Analysis
- History
- IT Asset Management
- IT Asset Tracking
- IT Reporting
- Image Capture
- Image and Video Capture
- Incident Management
- Inspection Checklists
- Inspection Management
- Inspections
- Instrument Management
- Integrations
- Inventory Control
- Inventory Management
- Inventory Optimization
- Inventory Replenishment
- Inventory Tracking
- Invoice Management
- IoT Device Management
- IoT Monitoring
- Job Management
- Job Tracking
- KPI Monitoring
- Key & Lock Management
- Label Printing
- Label Templates
- Labeling
- License Inventory
- License Management
- License Tracking
- Location Tracking
- Locations
- Maintenance Management
- Maintenance Planning
- Maintenance Scheduling
- Manufacturing Inventory Management
- Materials Management
- Mobile Access
- Mobile Alerts
- Mobile Field Access
- Mobile Time Tracking
- Monitoring
- Multi-Location
- Natural Language Interaction
- No-Code
- Offline Access
- Offline Capability
- Onboarding
- Optimization
- Order Management
- Parts Management
- Performance
- Performance Metrics
- Planning
- Predictive
- Predictive Inspection
- Predictive Maintenance
- Predictive Maintenance (PdM)
- Preventive Maintenance
- Proactive Alerts
- Proactive Assistance
- Procedures
- Process Change Tracking
- Procurement Management
- Productivity Analysis
- Progress Tracking
- Purchase Order Management
- QR Codes
- Quality Control
- Quotes/Estimates
- Real-Time Analytics
- Real-Time Data
- Real-Time Monitoring
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Recommendations
- Records Management
- Recurring Appointments
- Reliability
- Reminders
- Renewal Management
- Repair Tracking
- Report Templates
- Reporting & Dashboards
- Reporting & Statistics
- Reporting/Analytics
- Requisition Management
- Reservations Management
- Residential Properties
- Resource Allocation
- Resource Allocation & Planning
- Resource Management
- Response Validation
- Risk
- Risk Assessment
- Role-Based Permissions
- Root Cause
- Root Cause Analysis
- SaaS Operations Management
- Safety Management
- Scheduled/Automated Reports
- Scheduling
- Search/Filter
- Security Management
- Self Service Portal
- Serial Number Tracking
- Service History
- Shadow IT Detection
- Single Sign On
- Software License Management
- Spend Control
- Spend Management
- Status Tracking
- Stock Management
- Subscription Management
- Summary Reports
- Supplier Management
- Support Ticket Management
- Tagging
- Task Management
- Task Scheduling
- Third-Party Integrations
- Training Management
- Transaction History
- Usage Tracking/Analytics
- User Management
- Utilization Reporting
- Vendor Management
- Warehouse Management
- Warranty Tracking
- Work Order Management
- Workflow Management
Integrations
- Total integrations31
- Adobe Creative Cloud
- BambooHR
- Cisco Meraki
- Dynamics 365
- FreshBooks
- Google Authenticator
- Google Calendar
- Google Data Studio
- Google Forms
- Google Workspace
- HiBob
- Iru
- JIRA Service Management
- Jamf Now
- Jamf Pro
- Jamf School
- Jira
- Lansweeper
- Microsoft 365
- Microsoft Azure
- Microsoft Entra ID
- Microsoft Intune
- Microsoft Outlook
- Microsoft Power BI
- Microsoft Teams
- Mosyle Business
- Motive
- NinjaOne
- Okta
- Oracle E-Business Suite
- Postman
- QuickBooks Online
- Salesforce Platform
- Samsara
- Slack
- Tines
- Titan GPS
- Veem
- Verizon Connect
- Veryon Work Center
- Workday HCM
- Xero
- Zapier
- Zendesk Suite
- n8n.io
- Total integrations17
- Adobe Creative Cloud
- BambooHR
- Cisco Meraki
- Dynamics 365
- FreshBooks
- Google Authenticator
- Google Calendar
- Google Data Studio
- Google Forms
- Google Workspace
- HiBob
- Iru
- JIRA Service Management
- Jamf Now
- Jamf Pro
- Jamf School
- Jira
- Lansweeper
- Microsoft 365
- Microsoft Azure
- Microsoft Entra ID
- Microsoft Intune
- Microsoft Outlook
- Microsoft Power BI
- Microsoft Teams
- Mosyle Business
- Motive
- NinjaOne
- Okta
- Oracle E-Business Suite
- Postman
- QuickBooks Online
- Salesforce Platform
- Samsara
- Slack
- Tines
- Titan GPS
- Veem
- Verizon Connect
- Veryon Work Center
- Workday HCM
- Xero
- Zapier
- Zendesk Suite
- n8n.io
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