Simply Fleet - 2026 Pricing, Features, Reviews & Alternatives

Most fleets do not start with software. They start with a spreadsheet, a stack of fuel receipts, and a few service dates someone is trying to keep in their head. That works until it does not. Vehicles miss services, inspections get skipped, and no one can say which asset is actually costing the most to run.

Simply Fleet is fleet maintenance and management software for operations that have outgrown that setup. It runs the full job in one place: preventive maintenance, digital inspections, work orders, parts inventory, fuel and expense tracking, and cost reporting across vehicles, equipment, and trailers.

It is built for real operations, not just a list of cars. Fleets running 100 to 5000 assets across multiple sites use it to manage in-house workshops, technician work orders, and parts. Smaller teams use the same system to get off paper without an IT project. Preventive maintenance can be scheduled by mileage or by engine hours, which matters for mixed fleets running trucks, trailers, and heavy equipment side by side.

Drivers run inspections in the mobile app, log defects with photos, and those defects become trackable issues and work orders. Managers get the full service history, parts used, and labor on every vehicle. Cost per vehicle and total cost of ownership are available without building a spreadsheet to get them.

The AI reporting feature answers questions in plain language. Ask "show me my top 5 most expensive vehicles to maintain over the last 6 months" and you get the answer in seconds instead of a manual report. AI receipt scanning pulls fuel and expense data in so your team is not typing it.

Simply Fleet connects to the GPS and telematics systems fleets already run, including Geotab, Samsara, Verizon Connect, and Motive, so odometer and engine data flow in automatically and drive your maintenance schedules. It also connects to fuel cards like WEX, so fuel spend reconciles against the right vehicle without manual entry. It sits as the maintenance layer on top of your tracking hardware rather than replacing it.

Pricing is per vehicle, with no tier jump when you cross 100 vehicles and no enterprise contract to sign. There is a free plan for up to 5 vehicles, an Essential plan at $2 per vehicle per month, and an Advanced plan at $4 per vehicle per month that adds work orders, inventory, and telematics integration. Setup and support are included.

Industries using Simply Fleet include construction, trucking and logistics, agriculture, waste, passenger transport, public sector and municipal fleets, healthcare and home care, and field service. Available on web and mobile, with offline support for inspections in the field.