KanbanFlow Features

KanbanFlow

Lean project management, simplified

4.48/5 (56 reviews)

Competitor Feature Comparison

API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
Approval Process Control
Assignment Management
Audit Trail
Backlog Management
Bug Tracking
Calendar Management
Change Management
Collaboration Tools
Commenting/Notes
Configurable Workflow
Create Subtasks
Customizable Fields
Customizable Reports
Customizable Templates
Dashboard
Data Import/Export
Data Synchronization
Data Visualization
Deadline Management
Desktop Notifications
Document Management
Document Storage
Drag & Drop
Email Management
Estimating
File Management
File Sharing
Forecasting
Gantt/Timeline View
Import Tasks
Issue Management
Kanban Board
Labeling
Milestone Tracking
Mobile Access
Monitoring
Multiple Projects
Percent-Complete Tracking
Planning Tools
Portfolio Management
Prioritization
Product Roadmapping
Progress Reports
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Notifications
Real Time Reporting
Real-time Updates
Recurring Tasks
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Requirements Management
Resource Management
Revision History
Risk Management
Role-Based Permissions
Search/Filter
Spreadsheet View
Status Tracking
Supports Agile
Supports Scrum
Task Board View
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Template Management
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
Timer
To-Do List
Traditional Methodologies
Version Control
Widgets
Work History
Workflow Management
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API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
Approval Process Control
Assignment Management
Audit Trail
Backlog Management
Bug Tracking
Calendar Management
Change Management
Collaboration Tools
Commenting/Notes
Configurable Workflow
Create Subtasks
Customizable Fields
Customizable Reports
Customizable Templates
Dashboard
Data Import/Export
Data Synchronization
Data Visualization
Deadline Management
Desktop Notifications
Document Management
Document Storage
Drag & Drop
Email Management
Estimating
File Management
File Sharing
Forecasting
Gantt/Timeline View
Import Tasks
Issue Management
Kanban Board
Labeling
Milestone Tracking
Mobile Access
Monitoring
Multiple Projects
Percent-Complete Tracking
Planning Tools
Portfolio Management
Prioritization
Product Roadmapping
Progress Reports
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Notifications
Real Time Reporting
Real-time Updates
Recurring Tasks
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Requirements Management
Resource Management
Revision History
Risk Management
Role-Based Permissions
Search/Filter
Spreadsheet View
Status Tracking
Supports Agile
Supports Scrum
Task Board View
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Template Management
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
Timer
To-Do List
Traditional Methodologies
Version Control
Widgets
Work History
Workflow Management
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API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
Approval Process Control
Assignment Management
Audit Trail
Backlog Management
Bug Tracking
Calendar Management
Change Management
Collaboration Tools
Commenting/Notes
Configurable Workflow
Create Subtasks
Customizable Fields
Customizable Reports
Customizable Templates
Dashboard
Data Import/Export
Data Synchronization
Data Visualization
Deadline Management
Desktop Notifications
Document Management
Document Storage
Drag & Drop
Email Management
Estimating
File Management
File Sharing
Forecasting
Gantt/Timeline View
Import Tasks
Issue Management
Kanban Board
Labeling
Milestone Tracking
Mobile Access
Monitoring
Multiple Projects
Percent-Complete Tracking
Planning Tools
Portfolio Management
Prioritization
Product Roadmapping
Progress Reports
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Data
Real Time Notifications
Real Time Reporting
Real-time Updates
Recurring Tasks
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Requirements Management
Resource Management
Revision History
Risk Management
Role-Based Permissions
Search/Filter
Spreadsheet View
Status Tracking
Supports Agile
Supports Scrum
Task Board View
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Template Management
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
Timer
To-Do List
Traditional Methodologies
Version Control
Widgets
Work History
Workflow Management
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KanbanFlow Feature Reviews

25 reviewers had the following to say about KanbanFlow's features:

Anonymous
(Higher Education company, 51-200 employees)

Fantastic Swimlanes!

2018-08-09

Clear visual project management and excellent time keeping tracker for each task

Pros

I use it for all my project management and especially love the pomidork timer function.

Cons

There is nothing I dislike about this software

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
2 of 2 people found this review helpful
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Gabriel C.

Fast tool for managing Agile teams

2019-02-11

KanbanFlow is heavily oriented on managing large numbers of concurrent work-in-progress tasks (Kanban), so it's dashboard is a collection of swim-lanes depicting the current progress.

Pros

- Lightweight interface focused on speed, that manages to provide all functionality up-front - Easy to log work hours & easy to export reports - Task management can be easily grouped on multiple boards & teams - It's (paid) analytics feature does provide valuable management information.

Cons

- The free option lacks the possibility to integrate with other mainstream software (however the paid version works with many various services) - Does not allow for on-premises installation, all information is stored on their own servers/cloud. - Workflow customizations are not possible.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
1 of 1 people found this review helpful
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Bruno C.

KanbanFlow is a great tool with a great price

2018-07-25

Pros

It's board view is easy and great to handle project tasks with support to collaboration and time tracking functionalities.

Cons

It repeat task functionality could be better, showing just what is next to be done, but it only show all the future tasks, which make some tasks to appear in the wrong time.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
1 of 1 people found this review helpful
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Vivek G.

Easiest Beginner Kanban tool

2020-10-24

Pros

I loved its time tracking feature and Pomodoro statistics kept me motivated.

Cons

Most of the integration was API and webhook based which is not easy to implement for a non-technical user.

Rating breakdown

Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

5/10
Source: Capterra
1 of 1 people found this review helpful
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Anonymous
(E-Learning company, 1-10 employees)

A very simple kanban board.

2019-05-27

The free plan has no limit on the user which is a great feature for me.

Pros

When working in a team I prefer to get all the latest info, and when I saw the board I can see all the latest updates from my team. A time tracker is something very essential for me.

Cons

I don't like the reporting, which is a bit complicated.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
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David O.

A Great Kanban Board for Starters

2021-05-05

KanbanFlow has helped us track our time and manage projects effectively.

Pros

We decided to use KanbanFlow instead of tracking projects in Excel and it was a great decision.

Cons

The program is not feature rich so there are likely more robust tools on the market.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
1 of 1 people found this review helpful
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Anonymous
(Media Production company, 1-10 employees)

Agile Kanban Board

2019-10-24

The main feature sets are free of cost and price per user is also very cheap.

Pros

I love how simply I can visualise my plans to the customer and involve them in the workflow.

Cons

Filter and tags needed to be improved to sort and get all the task according to the specific tag are essential for my work.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
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Anonymous
(Computer & Network Security company, 11-50 employees)

Good Tool for team collaboration

2018-10-17

It’s a great tool as a starter but need to as you would expect be used along side other applications.

Pros

We use the tool frequently to manage team and project tasks, we find the rocccurong task settings really useful for mapping monthly and weekly tasks!

Cons

Maybe if there were more intervention with time sheeting or scheduling we would get more more use of the tool.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
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Kathy V.

Verified Reviewer

Free version review: Extremely Nice for Free

2018-11-28

Pros

I have used it for client work - to keep track of the time I have spend on each aspect of each project and this has been very useful for that.

Cons

I am working with the free version - and so this might be available in the pro - but I would really like to have my tasks auto populate onto my MacBook calendar so I can coordinate tasks with meetings and the rest of my planning.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: GetApp
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Anonymous
(Individual & Family Services company, 11-50 employees)

Good for group project management

2018-05-09

Very good project management software.

Pros

I like that I can control what the different columns are called and that everyone has their own dashboard

Cons

I think the price is a little high for what this software can offer. I feel like its a little to limited on what it can do, I think its a great idea that they could take further to incorporate more of like a to-do list feel.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
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Anonymous
A verified reviewer

We were asked to use this application at work, for project management

2018-04-30

Pros

It is a decent project management tool if the team is committed to it.

Cons

Some important functionalities like calendar view are hard to find.

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
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Anonymous
(Marketing and Advertising company, 1-10 employees)

Paid Plans Are the Best

2018-10-12

Good. I think it's a middle of the line product.

Pros

I like that when you use it you can easily move tasks around between the bord section and everyone can do this visually together.

Cons

Some of the features are limited when it comes to looking at how much your team is accomplishing and tracking progress.

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Occasionally

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
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Brandon M.

Strong tool, hopefully they'll keep focusing on new features.

2018-04-20

It's a good tool but could improve the UI and card features with adding images, links, text styles and attachments.

Pros

There's good control over notifications.

Cons

The UI could be improved a lot like in how things are diplayed on the cards.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
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Joseph V.

This tool is a great way to keep organized

2018-04-02

Pros

We have been using this to keep our team up to date on where our various projects are progress wise, and make sure everyone knows what they need to do.

Cons

It would be nice if there were some charts and reports that could be run like there are in a few alternative tasking apps (like Wrike).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
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Jamie W.

Easy to use but powerful Kanban tool

2021-06-21

Love it, use it every day and couldn't be without it.

Pros

Very easy to use with simple features that allow a lot of collaboration, customisation and easy to view tasks from across the team.

Cons

The UI is a little dated, and the lack of dedicated mobile app makes this access a bit limiting when on the move.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
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Jamie E.

Great for task management!

2019-12-09

It has been a great and simple to use task management software.

Pros

This software provides a better experience for task management than competitors like Trello.

Cons

It is easy to use and I prefer it over other task management software.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
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RYAN C.

Simple & Intuitive

2021-03-09

Pros

Simple and intuitive project management software

Cons

My only reason for switching was that a windows update changed the fonts on my computer, making the fonts on Kanbanflow more difficult and tiresome to read

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
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Anonymous
A verified reviewer
Verified Reviewer

Go to application tool for project management

2020-11-13

Pros

It's an amazing tool to have for cross collaboration across R&D, production, business, and management, for project development.

Cons

It is not ideally suited for shop floor workers due to the inherent complexity of the software, who sometimes have a larger role in project completion , and are, unfortunately, not included in the deployment of the software tool.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
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Ronald L.

Productivity boosted!

2019-01-23

Users can activate e-mail notifications when a task is assigned to them which is useful if you ever have a reluctant users that says too much "I wasn't checking the board during the day".

Pros

*How easy and intuitive it is even for people that has never used something similar *Includes so many useful features that have covered so far all situations we have encountered to keep track of the tasks *Allows to manage different boards which is awesome for management *Setting up accounts is quicker than you can imagine *Makes you stay so organized that it's impossible to stop using it *Stays efficient even with large teams

Cons

*Doesn't allow me to remove the colors I'm not using on the bottom legend without entering the settings menu. Just a little detail that could be easily implemented. *There's no role in the boards that allowd users to only see it without editing rights. I guess it's linked to the concept of the metodology but it's been needed in a few opportunities.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
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Scott E.

The best kanban flow experience, and flexible enough to do just about anything!

2017-10-10

This is the best way to visualize tasks and manage work flow.

Pros

This is the best place ever to use a pomodoro timer for a few reasons: 1) You can assign your pomodoro timer to specific tasks, so it's incredibly easy to later look back and see I spent 5 hours 20 minutes on this task. 2) You can look at your pomodoro statistics. I have no idea how much work I did today until I look at my pomodoro statistics and compare them to how well I normally do.

Cons

I do wish it had a mobile app instead of just a web interface, would encourage me to use it more on my phone.

Rating breakdown

Value for money
Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
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Daniel W.

Excellent and Easy to Use Kanban product

2019-02-25

I haven't needed or tried to track history on a card, or track time, but those features (especially the time) seem to be available.

Pros

Easy to use and fast.

Cons

As a result, I don't use the labelling feature much.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
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Justas T.

Not as good as the alternatives

2018-12-18

Pros

Easy to use task system Capable permission and administration tools Nice color coding, allows to mark importance, or differences between tasks

Cons

Outdated UI makes administrating the tasks a bit of a pain.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Occasionally

Likelihood to recommend

4/10
Source: Capterra
Helpful?   Yes   No
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Jeff S.

Great but light on features

2018-10-23

It has been my personal and work task list for the last few years.

Pros

This is great for pomodoro time management.

Cons

I often like to break out complex tasks with further levels of detail and this would be a nice way to do it.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
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Ling Ling L.

Free version works great as a daily to-do list if you work online

2017-04-20

Planning vertically (aka using a vertical list) seems to work better for me so I was glad to be introduced to Kanban Flow, and that they offer a permanent free version since, at first, I just wanted to test it out -- I've been using it ever since.

Pros

These are based on the free version. * Offers free and premium version (the free version works great for me) * Acts like a vertical to-do list * Offers different colors so you can color code if you'd like * Offers the ability to add subtasks * Can set multiple reminders * Can be shared with other users. * Links are hyperlinked.

Cons

* The default "In Progress" section always expands each task automatically when you first sign on or refresh the page

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10

Recommendations to others considering KanbanFlow

If you're looking for something simple to act as a type of to-do list then give the free version a try. If you like to color code then try using the limited amount of colors offered in the free version, it is a convenient way of managing priorities.

Source: Capterra
Helpful?   Yes   No
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Josh L.

Stellar task manager, better than Trello

2019-02-02

I am using this now as my full-time task manager.

Pros

I liked the pomodoro timer as well as the simple layout.

Cons

Completed recurring tasks get put immediately back onto the board.

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
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