Trello vs Todoist

Jira

Asana

monday.com

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Owner of ShadowPlayersDev

The templates are well designed, the interface is user friendly, has several useful features, the support team is kind and replies fast.

Managing Director

Loving the project management tool that uses boards, lists, and cards to organize tasks, track progress, and support team collaboration.

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Access Controls/Permissions

Accounting

Activity Dashboard

Activity/News Feed

Activity Tracking

Agile Methodologies

Alerts/Notifications

Applicant Tracking

Assignment Management

Authentication

Automatic Backup

Backlog Management

Billing & Invoicing

Blogs

Brainstorming

Budget Management

Bug Tracking

Business Process Automation

Calendar Management

Campaign Management

Campaign Planning

Channel Management

Client Management

Client Portal

Collaboration Tools

Commenting/Notes

Communication Management

Configurable Workflow

Content Creation

Content Management

Cost-to-Completion Tracking

Customizable Dashboard

Customizable Fields

Customizable Templates

Dashboard

Data Import/Export

Data Synchronization

Deadline Management

Discussions/Forums

Document Storage

Drag & Drop

Due Date Tracking

Electronic Forms

Email Alerts

Email Management

Email Marketing

Email-to-Task Conversion

Employee Activity Monitoring

Employee Management

File Management

File Sharing

Filtering

Financial Management

Forms Automation

For Small Businesses

Gamification

Gantt/Timeline View

Goal Management

Goal Setting/Tracking

Graphical Workflow Editor

Guest Access

Idea Management

Ideation

Innovation Management

Inventory Management

Issue Management

Issue Tracking

Kanban Board

Knowledge Management

KPI Monitoring

Live Chat

Marketing Automation

Marketing Calendar

Media Planning

Meeting Management

@mentions

Messaging

Milestone Tracking

Mobile Access

Mobile App

Monitoring

Multi-Campaign

Multiple Projects

No-Code

Notes Management

Office Suite

Order Management

Orientation Workflow Management

Percent-Complete Tracking

Performance Metrics

Personalization

Planning Tools

Point of Sale (POS)

Polls/Voting

Portfolio Management

Prioritization

Process Change Tracking

Process Modeling & Designing

Reviews for Trello come from a wide variety of industries, including computer software (11% of reviewers), marketing and advertising (10%), and information technology and services (9%). The most frequent use case for Trello cited by reviewers is task management (58% of reviewers).

Users and use cases

Users appreciate Trello’s robust free version and affordable paid plans, which reviewers say offer valuable features for individuals and small teams. However, some users report increasing restrictions, unexpected costs, and diminished value for larger or growing teams.

Value for money

The Trello integrations most frequently cited by reviewers are: Google Drive (a cloud storage product rated 4.8 out of 5 for its integration with Trello), Slack (a team communication product, 4.6), and Google Calendar (a scheduling product, 4.6).

Integrations

Trello is a collaboration tool offering key features such as task management, task editing, project planning and scheduling, project management, collaboration tools, and mobile access, among others.

Trello

Android

Windows

iPhone

iPad

Web-based

Basecamp

Notion

Wrike

Airtable

Microsoft Teams

ClickUp

Slack

Todoist

Smartsheet

Pivotal Tracker

Evernote Teams

Bitrix24

GitHub

Teamwork.com

Microsoft Excel

Workzone

Free

Standard

Premium

Enterprise

Limited permission controls

41% of reviewers feel negative about Trello’s security and access control features. Users think permission management is confusing and lacks granularity, making it difficult to restrict access or prevent unauthorized edits. Some reviewers report concerns about data security, especially when handling sensitive information or using public boards. They say the inability to set detailed user roles or enforce stricter authentication creates potential risks. Reviewers also mention challenges with managing permissions across teams and boards, and some feel uneasy about storing confidential data due to perceived security limitations.

Inconsistent notification system

41% of reviewers feel negative about Trello’s notification system. Some users say notifications can be overwhelming, with too many alerts for minor changes, while others report missing important reminders or experiencing delays. Reviewers indicate that managing notifications across multiple boards is confusing, and they often struggle to filter relevant updates. Users mention that reminders for due dates are limited and not customizable, leading to missed deadlines. Some reviewers find email notifications cluttered and not informative enough, making it difficult to stay on top of tasks and team communications.

Flexible task management tools

Coach

The primary reason I use Trello is because it allows me to visualize and categorize and organize all of my ideas, projects and tasks and the workflow to completing them in a way that no list or document can do.

97% of reviewers feel positive about Trello’s task organization capabilities. Users think Trello makes it easy to visualize, categorize, and prioritize tasks using customizable boards, lists, and cards. Reviewers indicate that features like due dates, checklists, and labels help them manage both personal and professional projects efficiently. Some users say the intuitive interface allows them to break down complex projects into manageable steps and assign responsibilities within teams. They find it helpful for tracking progress, setting reminders, and keeping all relevant information and attachments organized in one accessible location.

Versatile organizational structure

Senior Product Manager

Trello makes it simple for expansive bunches of individuals to keep things organized, my company employments it to sort and keep records in one put that's simple to share with expansive bunches of individuals.

93% of reviewers feel positive about Trello’s organizational structure. Some users report that Trello’s flexible boards and lists help them organize everything from work projects to personal events. Reviewers appreciate being able to keep all information, files, and tasks in one place, which they say streamlines planning and improves clarity. Users find the system useful for managing large amounts of data, coordinating with multiple people, and keeping everyone on the same page. They mention that Trello’s simple, visual layout makes it easy to sort, prioritize, and share information efficiently.

Real-time team collaboration

Software Developer

Trello's collaboration features have enabled you to work effectively with your team members, providing a central location for communication, file sharing, and progress updates.

97% of reviewers feel positive about Trello’s collaboration features. Reviewers appreciate being able to work with team members in real time, share files, and keep everyone updated on project progress. They say the platform’s flexibility allows for seamless communication and coordination across different teams and locations. Users report that the ability to assign roles, tailor boards to specific workflows, and access Trello from multiple devices enhances teamwork. Many users find that consolidating communication and project updates in one place reduces confusion and improves overall efficiency when collaborating on shared tasks.

Property Management

Trello also plays nicely with Google Workspace, so we can link Docs and Sheets, and use it alongside tools like Slack, Zoom, and email for day‑to‑day coordination.

Solution Architect

The flexibility of creating lists, labels, and checklists allows for customizing processes to suit any team's needs, and integrations with other tools enhance productivity.

QA Lead

It’s a reliable, easy-to-use tool for organizing work and keeping teams aligned, especially for smaller projects or simple workflows. While it isn’t always the best fit for more complex tracking or analytics, it’s excellent for clarity, speed, and day-to-day task management.

Senior Learning Technologist

The native reporting and high-level dashboard features are somewhat limited compared to more robust project management tools, often requiring third-party integrations or manual workarounds to get a truly 'birds-eye' view of multiple workstreams.

Project manager

Trello works especially well for small to medium-sized projects and teams that value simplicity and flexibility. While it may have limitations for highly complex project management needs, it delivers strong value for money and consistently supports efficient, organized workflows.

Product Manager

That said, it works best for smaller teams managing simpler projects. If you need time tracking, reporting on closed tasks, or managing complex workflows, you'll probably find it limiting and end up layering on third-party integrations to fill the gaps.

Marketing Officer

I highly value its extreme flexibility for customizing workflows and the powerful "Butler" automation that handles repetitive tasks seamlessly.

Overall, Trello is an excellent fit for small property management and operations teams that need a visual, flexible system more powerful than sticky notes and email, but lighter than a full project management suite.

Student

Overall, Trello is an excellent tool for individuals and small teams looking for a simple and effective way to manage tasks and projects. While it may lack some advanced capabilities required for large-scale project management, its ease of use and flexibility make it a great choice for everyday productivity.

It has been a staple for managing everything from daily administrative tasks to large-scale initiatives. While it lacks some of the deep analytical power of enterprise-grade software, its ease of use and low barrier to entry make it an excellent choice for collaborative teams.

Project Manager

It's hard to get a bird's-eye view of work happening across multiple boards, and things like task dependencies or advanced reporting usually require extra 'Power-Ups.'

Support Worker

It can be used best for virtual work and sharing videos, sending messages and delegating tasks for the team and also reminders can be sent if someone is lagging behind or has not updated their tasks.

Listing Coordinator

I use it for budgeting, organizing work projects, organizing chores and to-do lists, travel planning, bucket lists, and SO MUCH MORE.

Manager

I like that i can get to perfectly perform my role as a manager using this software effectively to manage my schedules and that of all employees, monitoring of various projects properly, assigning and organizing tasks to employees.

Consultant - Course designer

I've been using it for years to structure training sessions, to manage team tasks, to make sure I catch up with deadlines, to help students with special needs to organise their working flow.

Owner

The ability to create boards, lists, and cards gives me a clear, visual way to track projects, tasks, and ideas all in one place.

VP of Marketing

Trello is integrates with many tools that we use in the organization and centralizes all my to-do list in one place.

Marketing Coordinator

The integration with other external software is just wonderful: Slack for real-time communications and notifications, Google Drive for storage, Mailchimp for automatic campaigns, etc.

Senior Developer

I also like that you other team members can see the progress of a particular project and I can communicate with team members using the Trello cards.

The biggest pros for us are how easy it is to set up new boards, customize lists, and add checklists, due dates, and attachments to each card.

Technician

It helped out team visually identify what was holding a project up, and when we could expect to be moving forward on that project.   While in progressing of completing a project, we could check off the steps to completion in real time to ensure nothing was missed.    

Membership and Development Director

I am a very visual person and having each task as it's own "card" has been very helpful and the ability to sort those card into categories also helps me to find cards and prioritize them appropriately.

Features like timeline views, advanced reporting, or integrations with other tools sometimes require paid upgrades or third-party plugins, which can be a downside for teams on a budget.

Trello vs Todoist Comparison (2026)

Trello

Todoist

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives