getapp-logo

App comparison

Add up to 4 apps below to see how they compare. You can also use the "Compare" buttons while browsing.

Software categoriesBlog & researchAbout us

GetApp offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links. 

Table of Contents

usersusersusers

Talk with us for a free 15-min consultation

Expert advisors like Chase, who have helped 1,000+ companies, can find the right software for your needs.

Top Rated Task Management Software with Search/Filter in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Search and filter capabilities enable users to quickly locate specific tasks, notes, or documents within a large volume of data. This functionality improves organization, saves time, and enhances efficiency in managing complex projects. Our reviewers in task management software rated this feature as important.

7 Best Task Management Software with Search/Filter

Product
User rating
Starting price
Jira logo
4.4
(15.3K)
7.91
per user/per month
Smartsheet logo
4.5
(3.4K)
12
per user/per month
Microsoft OneNote logo
4.6
(1.9K)
7.20
per user/per month
Asana logo
4.5
(13.5K)
10.99
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Box logo
4.4
(5.6K)
20
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month

See other top Task Management products with search/filter

How we picked the 7 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Task Management software category. They also needed to have sufficient reviews about search/filter, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for search/filter, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 7 best products

Jira logo
Reviews Sentiment
 
 
 
1-2(214)
3-4(6,630)
5(8,465)
Key Features
Task Editing4.5
Task Scheduling4.5

User insights about the search/filter feature

Users highlight Jira's search/filter capabilities, particularly the advanced JQL (Jira Query Language) for precise and powerful searches. They appreciate the ability to locate tasks by various attributes and save searches for future use. Some users mention that search results could be faster, but overall, they find it helpful for managing projects and tasks efficiently.

See related user reviews

“Jira dedicated search tab is particularly useful by incorporating both a basic and advanced search bar that easily tracks information on project status and task assignee among others. This further increases the efficiency of the software.”
CN

Charles N.

Marketing Executive

“What I love about Jira is its search/filter functionality when looking for a particular issue. The filter you can select to look for an issue just by entering the key words is so useful and I find myself using it all the time. It saves me so much time and effort hunting through thousands of issues to find what I want.”
BT

Brahim T.

Freelancer

Starting price
7.91per user /
per month
Pros and Cons based on 15,309 verified reviews

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
Task Editing4.5
Task Scheduling4.5

User insights about the search/filter feature

Reviewers indicate that Smartsheet's search/filter functionality enhances productivity by allowing easy and accurate searches. They appreciate the ability to create, save, and share filters, as well as the option to filter by various criteria. Some users mention occasional issues with filters not showing expected results, but overall, they find it valuable for managing large datasets.
Verified reviewer profile picture

See related user reviews

“Search and Filter function saves a lot of time - in daily work and planning; like the ability to save filters so they do not need to be repeated, and the ability to clone/copy filters to create new filters, saving a lot of time.”
Verified reviewer profile picture

Steve P.

Senior Specialist

“The Search and Filter functionality in Smartsheet is a key feature that enhances productivity and efficiency in managing large datasets and collaborating on projects.”
CS

Chitturi S.

IT Compliance Engineer II

Starting price
12per user /
per month
Pros and Cons based on 3,479 verified reviews
Verified reviewer profile picture

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Microsoft OneNote logo
Reviews Sentiment
 
 
 
1-2(23)
3-4(636)
5(1,298)
Key Features
Task Editing4.6
Task Scheduling4.5

User insights about the search/filter feature

Reviewers find Microsoft OneNote's search/filter functionality extremely valuable for quickly locating notes across multiple notebooks. They appreciate the ability to search by keywords, tags, and even handwritten text. Users report that the search is fast and accurate, though some mention it could be more intuitive. Overall, they find it essential for managing large volumes of notes.

See related user reviews

“Single search bar searches quickly and in depth across all notes in all open notebooks. Includes ability to search for text within images, and handwritten text, which makes this feature amazingly powerful.”
DJ

Damen J.

Conservator

“The search/filter functionality is my favorite aspect of this application because it allows me to quickly search through my notes using just one word. I've learned so quickly with my job using this as a notes organizer.”
ES

Erika S.

Project Manager

Starting price
7.20per user /
per month
Pros and Cons based on 1,957 verified reviews

Effective team collaboration

Comprehensive educational tools

Efficient meeting notes

Flexible note organization

Seamless note sharing

Frequent performance issues

Inconsistent version updates

Limited text formatting options

Inconsistent device syncing

Problematic copy-paste functionality

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,050)
Key Features
Task Editing4.6
Task Scheduling4.6

User insights about the search/filter feature

Users appreciate Asana's search/filter capabilities for their power and ease of use. They find it helpful for quickly narrowing down task lists by various criteria such as due date, assignee, and project. Reviewers mention that it simplifies finding specific tasks and past decisions, although some feel the file search could be improved.

See related user reviews

“The search/filter feature in Asana is very powerful and allows you to quickly narrow down your task list to find the specific task you are looking for. It also allows you to filter your tasks by various criteria such as due date, assignee, project, and so on.”
YJ

Yashovardhan J.

Researcher

“I often search for past tasks when a similar request comes through our request form. Searching in Asana is easy, accurate, and a great tool for reviewing past decisions/actions. ”
SI

Sarah I.

NetSuite Administrator

Starting price
10.99per user /
per month
Pros and Cons based on 13,544 verified reviews

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Task Editing4.6
Task Scheduling4.6

User insights about the search/filter feature

Reviewers appreciate Trello's search/filter capabilities for their ease of use and efficiency in locating tasks, even those from a year ago. They find it particularly helpful for navigating through boards and filtering items by priority. However, some users suggest that Trello could benefit from more powerful search options similar to Jira's JQL.
Verified reviewer profile picture

See related user reviews

“This is an area where I think that Trello could really improve. I'd love to see more powerful search options (e.g. Jira's JQL).”
LL

Lawrence L.

Lead Producer

“Able to navigate through and filter item you require based on priority. ”
Verified reviewer profile picture

Karabo D.

Lead Process Engineer

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews
Verified reviewer profile picture

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
Task Editing4.5
Task Scheduling4.3

User insights about the search/filter feature

Reviewers value Box's search/filter functionality for its accuracy and ease of use. They find it helpful for quickly locating files, especially in disorganized folders. Users appreciate the ability to filter search results by name, type, and owner. Some mention that the search process could be improved, but overall, they find it effective for managing large volumes of files.
Verified reviewer profile picture
Verified reviewer profile picture

See related user reviews

“What I like about "Search/Filter" in Box is its unparalleled functionality. This saves you time in finding your files. You can search or filter your files especially if its too many and unorganized.”
Verified reviewer profile picture

Sharem S.

Virtual Assistant

“Finding files is so easy by just using the single search box or jump to folder tool to browse folder of choice Filter tool enables the user to find folders easily either by name,type,owner e.t.c . ”
Verified reviewer profile picture

Esther T.

Journalist

Starting price
20per user /
per month
Pros and Cons based on 5,622 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Task Editing4.6
Task Scheduling4.6

User insights about the search/filter feature

Users report that monday.com's search/filter capabilities are essential for quickly locating specific tasks, projects, or updates. They find it easy to operate, with various filter options like Board, Person, and Advanced filter. Reviewers highlight the ability to filter by columns and prioritize tasks, which streamlines navigation and task management.

See related user reviews

“The Search/Filter feature in monday.com is essential for quickly locating specific tasks, projects, or updates, saving time and ensuring team members can focus on relevant information amidst large volumes of data.”
BM

Bharat M.

SEO Specialist

“Search and filter functionalities in monday.com empower you to quickly find specific information within your projects, streamlining navigation and task management.”
GS

Girish S.

Operations Engineering Management

Starting price
9per user /
per month
Pros and Cons based on 5,720 verified reviews

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

Other Top Rated Task Management Software with Search/Filter in 2026

Trello logo

Visual collaboration tool for shared project perspectives

Teams of all sizes use Trello to organize and manage their tasks. Trello can be used to store and track information transparently, run better meetings, and automate repetitive tasks with an intuitive interface that makes it easy for anyone to onboard, all from the same platform.

Read more about Trello

Users also considered
Jira logo

Project management and work tracking software

Jira is task and project management software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a task management platform platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
Basecamp logo

Flexible project management and team communication tool

Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

Connecteam task management software is an app to make task allocation and progress overview quick and easy, even when on the go.

Read more about Connecteam

Users also considered
Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

Improve your task management with monday.com, the customizable platform built to help managers and teams organize their work more efficiently. Eliminate repetitive work with no-code automations, integrate your favorite tools, and easily assign and track tasks with intuitive boards and dashboards.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

Managing your tasks has never been easier. With one click, select tons of tasks and perform any action on them with ClickUp's Multitask Toolbar. Organize tasks and make quick changes. Shuffle tasks as the team adjusts to new requirements and sort all of your tasks globally, not just by project.

Read more about ClickUp

Users also considered
HubSpot CRM logo

CRM and lead management solution

HubSpot CRM is a lead management solution that helps businesses with recording calls, logging emails and managing customer data. It has been designed from the ground up and is ready to eliminate manual work and actually help sales teams. It was built ready for the modern world to help users get running and start selling.

Read more about HubSpot CRM

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

Read more about Box

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Microsoft To Do logo

Daily planner app for to-do lists and task management

Microsoft To Do is a daily planner app that allows users to manage and share daily to-do lists, add due dates, set reminders, and more. It is accessible via mobile apps on iOS, Android, and Windows 10 as well as on the web. Microsoft To Do can integrate with Outlook Tasks for easier task management all in one place.

Read more about Microsoft To Do

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Todoist logo
Category Leaders

Task manager and to do list app for work and life

Todoist helps individuals and teams capture tasks, organize work, and stay focused every day. Create projects, set priorities, and track progress across list, board, or calendar views. It’s the simplest way to bring order and clarity to busy workdays.

Read more about Todoist

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Manage tasks with speed and clarity using Airtable’s AI-powered platform. Centralize work, coordinate teams, and adapt plans in real time with flexible workflows that accelerate delivery.

Read more about Airtable

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro allows you to use various tools and templates to get the work done visually and collaborate with your team even if your team is distributed.

Read more about Miro

Users also considered
Clio logo

Cloud-based legal practice management tool for law firms.

Clio is a comprehensive legal practice management software that helps law firms streamline their operations. The platform offers case management, client intake, document automation, and legal accounting features, all integrated into one system. With built-in AI capabilities through Clio Duo, legal professionals can efficiently summarize documents and access matter details while maintaining client communication through a dedicated portal.

Read more about Clio

Users also considered
Microsoft OneNote logo

Collaboration and file management

Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.

Read more about Microsoft OneNote

Users also considered
Wrike logo

AI powered workflow management platform

Wrike goes beyond simple to-do lists. Prevent burnout by breaking up workloads into manageable chunks, and offering customized views and processes. All project details, decisions, and updates are organized in one shared space, and teams can collaborate in real time.

Read more about Wrike

Users also considered
7shifts logo

Employee engagement and scheduling solution

7shifts is a comprehensive team management platform designed specifically for the restaurant industry. The solution offers a suite of features to streamline operations and enhance efficiency across various restaurant types, from independent establishments to enterprise-level groups and franchises. The platform's scheduling capabilities allow managers to create schedules that align with the team's availability and the restaurant's staffing needs.

Read more about 7shifts

Users also considered
MeisterTask logo
Category Leaders

Collaboration and task management software.

MeisterTask is a web-based task and project management tool that is perfect for managing your tasks. A beautifully designed interface, intuitive functionality, and seamless integration with other business tools make it the logical choice for task management for teams worldwide.

Read more about MeisterTask

Users also considered
Float logo

Professional services automation software

Float.com is the top-rated solution for profitable resource management. Used by 4500+ of the best professional services teams globally, it gives Operations and Finance leaders the insight and foresight they need to achieve profitable delivery at scale, with the right talent in place. 

Read more about Float

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Figma logo

Collaborative platform for UI designing and prototyping

Figma is a cloud-based UI designing and prototyping tool, which allows multiple teams to collaborate on creating, testing, and deploying interface or product designs. Features include version history, project management, commenting, user-based permissions, plugin creation, and single sign-on (SSO).

Read more about Figma

Users also considered
EngageBay CRM logo

Integrated sales & marketing software for growing teams

AI-powered all-in-one CRM for marketing, sales, and support — built to help small businesses grow faster.

Read more about EngageBay CRM

Users also considered

Key features for Task Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Task Editing: Users find task editing straightforward and flexible, allowing real-time updates, detailed customization, and efficient collaboration to keep projects on track. 92% of reviewers rated this feature as important or highly important.
  • Task Scheduling: Reviewers appreciate the ability to set due dates, priorities, and reminders, ensuring tasks are allocated properly and deadlines are consistently met. 92% of reviewers rated this feature as important or highly important.
  • Task Progress Tracking: Reviewers highlight the visual representation of progress, real-time updates, and the ability to monitor task status, enhancing accountability and productivity. 90% of reviewers rated this feature as important or highly important.
  • Workflow Management: Users value customizable workflows, automation, and visual tools like Kanban boards for streamlining processes and improving team collaboration. 90% of reviewers rated this feature as important or highly important.
  • Calendar Management: Reviewers find calendar management useful for tracking deadlines, scheduling tasks, and integrating with other calendars to maintain organization and avoid conflicts. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users appreciate the convenience of managing tasks on the go, ensuring seamless collaboration and productivity regardless of location. 85% of reviewers rated this feature as important or highly important.