As an HR professional, you want a smooth transition for your new hires—from filling out paperwork to meeting co-workers and being introduced to the company culture. Your company’s onboarding process can help attract top talent and retain them once they're hired.
While onboarding software has always been there to help you design and standardize onboarding workflows and store important information in one place, the pandemic changed the way we work and the way we hire. Find out what steps your business can take to prepare for current and upcoming work-related changes.
With remote onboarding on the rise, the onboarding software market has adapted by offering features that help employers welcome new hires into the workplace, even while working remotely.
Let's take a look at four market trends impacting the onboarding market before diving into the top five systems that will ensure you're ready to face them.
According to Gartner, only 25% of organizations feel that their onboarding programs are effective (full content available to Gartner clients). Effective onboarding programs can impact new hire performance and engagement.
In the digital era, it's more important than ever to upgrade your onboarding program to improve brand awareness and strengthen new hire relationships with both managers and peers.
You need an onboarding tool that can keep pace with digital trends in the world of human resources, such as:
Mobility: Mobile-friendly onboarding software helps employers and recruiters plan onboarding workflows, assign tasks and due dates, and collaborate. Recruiters who work and hire remotely can send offer letters and track task progress from their smartphones, wherever they are. Mobile access also allows new hires to meet their team and complete essential paperwork from anywhere, on any device.
E-signature: While digital HR paperwork isn't a new concept, remote work has expanded the need for it to almost every type of document/file. New hires need to be able to complete their employment agreement paperwork from anywhere, and HR professionals need onboarding software with e-signature features that allow them to collect information and authenticate it as quickly as possible
Auto-fill technology: Onboarding software stores important documents in one place. With auto-fill technology, new hire forms become intelligent in the sense that they can automatically fill in necessary information from existing stored documents. This helps reduce data errors and saves time.
Employee self-service: The pandemic has made in-person orientation nearly impossible for many businesses. Companies have adopted a hybrid or work-from-home model, which can make it a challenge for new hires to find answers to their questions or even know who to ask. Self-service capabilities such as digital assistants and chatbots are a great solution, ensuring employees get the information they need and decreasing help requests across the organization.
Here at GetApp, we want to help you find the right onboarding solution for your business. We took a look at our Category Leaders report to find the top five onboarding software options (based on their Category Leaders score) with features that will make sure you're ready for these trends in 2022 and beyond.
Category Leaders is GetApp’s annual ranking of top software tools, leveraging ratings from over 1 million user reviews on the following parameters: Ease of use, value for money, functionality, customer support, and likelihood to recommend.
Products are presented in descending order of their Category Leaders score; you can read our full methodology at the bottom of this page.
Category Leaders score: 100
All-in-one HR system GoCo can automate tasks from employee onboarding to benefits administration and payroll. It helps HR professionals customize onboarding solutions, manage employees, and ensure compliance with laws and regulations.
GoCo has a mobile app for iOS and Android devices, which allows HR professionals to automate their hiring and onboarding workflows and send customized offer letters to employees from any device or location. GoCo Mobile leverages security features such as Apple’s Touch ID and Android Pattern Lock to keep data secure.
GoCo’s proprietary MagicDocs™ technology lets users digitally send, sign, and collect onboarding documents and I-9 forms. It can convert documents into fillable digital forms, and auto-fills document fields with employee and company data stored in GoCo.
GoCo’s employee self-service tools help new hires compare and enroll in benefits, complete training programs, and complete other onboarding tasks. This feature also allows employees to view their data, take notes, and request meetings.
Category Leaders score: 99
WorkBright is an online onboarding solution that streamlines remote hiring from form collection to getting your new hires on the job in a compliant manner. It offers built-in reporting and auto-reminders to help manage new hire tasks, deadlines, and progress/completion.
WorkBright is mobile-friendly; remote hires can verify their documents on the go and snap pictures of certifications and documents to upload directly from a smartphone or tablet. Optical character recognition (OCR) technology embedded in the software can help save time and minimize data entry errors by scanning and transcribing identity verification documents.
The fingertip signature feature allows employees to replicate their paper signature with a fingertip. It also records the time and IP address of the device used to sign the digital papers.
WorkBright uses smart scanning technology to automatically complete document information, which helps avoid data entry errors and hastens the onboarding process overall.
Category Leaders score: 95
SentricHR is a cloud-based human resources information system (HRIS) that offers pre-built workflows such as time tracking, payroll, and talent management and allows users to manage all HR elements in one place.
SentricHR software can be accessed on mobile devices through a browser or the app. This mobility lets users create employee profiles, send documents to new hires, and track the progress of assigned tasks on the go. New hires and existing employees can view and electronically sign documents, enroll in benefits, and sign up for training from any device at any time.
The tool's auto-fill functionality combats repetitive data entry by filling in relevant fields with the information already in your files.
SenricHR’s employee self-service portal helps employees access their salary information, virtually meet their team members, and see their colleague’s photos, bios, and contact information. The web portal allows them to manage their own data, enroll in programs such as benefits, and sign up for training. They can even ask and find answers to any questions about benefit offerings.
Category Leaders score: 92
Talent management software ClearCompany helps HR professionals manage the entire employee lifecycle from applicant tracking to onboarding and on through performance and goal tracking.
ClearCompany’s mobile app helps create customized onboarding solutions and automates onboarding task notifications. New hires can view their onboarding packet, meet their team, and complete essential paperwork from any device.
The intelligent forms feature converts paper forms to digital forms that use auto-fill technology to extract information from documents already in the system.
Category Leaders score: 90
Paycom is an online payroll and HR software solution offering a single database to handle applicant tracking, onboarding, e-verification, attendance and payroll management, and other HR-specific operations.
Paycom’s mobile application for Android lets your onboarding team send over offer letters, documents, and assign tasks to the new hires right from their smartphones. Applicants can digitally accept offers and complete self-onboarding tasks through the Paycom app.
This tool's electronic signature verification feature facilitates timely completion of compliance forms and allows new hires to remotely submit signed documents to HR teams.
Any change made by an employee or HR personnel in any file within Paycom is auto-flowed to update throughout the system.
Paycom's self-service functionality allows employees to self-manage payroll information (such as bank account details and tax information), securely complete compliance forms (W-4s and I-9s), and review/select benefits.
The Ask Here™ feature routes employee questions to the appropriate person within your organization. Employees can open a conversation about their benefits, time management, or payroll by entering a query through the software's interface. These questions are then stored in a single dashboard where you can track answers to identify policy gaps and training opportunities.
The way you design your onboarding process from offer acceptance through role-specific training sets the stage for employee engagement and retention. Investing in an onboarding solution that doesn’t help automate tasks and keep pace with remote work will only hold you back.
GetApp’s annual Category Leaders rankings provide a strong starting point to find the right tool for your business.
This article highlights five onboarding tools with the features your business needs to stay on top of industry trends into 2022. If these tools don't seem quite right for your business, check out our onboarding software Category Leaders to see more tools with high user ratings from businesses like yours.
The products selected in this article have been obtained from GetApp Category Leaders reports accessed on October 22, 2021.
The five products with the highest scores in our Category Leaders report are featured in this article.
Market definition for Onboarding software: Onboarding software eliminates the need for paper forms and automates workflows associated with getting a new hire up and running with the company. Such software can help businesses facilitate communication between new hires and employers even before they join the organization.
Click here to understand the Category Leader report methodology.
At GetApp, we objectively select and rank products based on a methodology developed by our research team. Some vendors pay us when they receive web traffic, but this has no influence on our methodology.
We conducted this analysis based on reviews and ratings data as of October 22, 2021. In order to present the most up-to-date information, the product cards above show real-time ratings. Please note that this means the ratings value in the product card may not reflect the ratings value at the time of analysis.
Explore by topic