7 Top-Rated HR Software for Recruitment

Job posts and interview communications not only include job details but also reflect the voice of the business, which influences a job seeker’s decision to engage with them. As an HR manager, it's important that you take necessary measures to deliver high-quality and brand-consistent messages. One way to ensure that is by investing in HR software for recruitment.

HR recruiting software helps you post jobs and launch email campaigns by leveraging templates that ensure consistent messaging. They also help digitize onboarding, which enhances the candidate experience. As promising as these functionalities may sound, you must evaluate all the available HR recruitment tools thoroughly.

To help you make a decision, in this article, we’ve highlighted the seven top-rated HR software for recruitment based on verified software reviews. Read how we selected these products at the bottom of the page. 

All the listed software solutions can be categorized as applicant tracking, employee testing, candidate relationship management, and recruitment tools. Irrespective of their category, they all have job posting, candidate management, and interview management functionality to simplify your hiring process.

CEIPAL ATS is an applicant tracking system that includes candidate relationship management and workforce management functionalities, helping you attract, engage with, and hire talent for your business. It has AI-powered passive candidate scoring capabilities wherein it sources data from candidates who are not actively looking for a job from public domain sites and scores their profiles as per their fit for the role. This feature grows your talent pool and allows you to explore the profiles of more candidates to find the best fit for your business.

Product features of interest*:

• Job board integration: Post job openings across multiple online platforms, such as job boards and websites. This simplifies the distribution of job listings to a wider audience and centralizes applicant data in one system. 

• Automatic email campaigns: Design and schedule email sequences that are sent to candidates at predefined intervals. These emails can include updates on application status, interview invitations, and other relevant communications. 

• eBoarding: Onboard new hires digitally by receiving essential paperwork, such as employment contracts and tax forms, completed via electronically. This feature expedites the transition of new employees, reduces paperwork, and enhances the onboarding experience.

Customer support options: Knowledge base, email, chat, and phone support.

Who should consider CEIPAL ATS?

You can consider CEIPAL ATS if you are a tech recruiter or are hiring for niche roles. The AI-powered passive candidate scoring feature will help you find candidates with niche skills who are not actively seeking new job opportunities. Proactively identifying the right talent and engaging with them increases your chances of hiring the right candidate for your business.

Criteria is an employee testing platform that provides employee assessment and testing tools to help businesses evaluate and select candidates for various roles. These assessments are used during the hiring process to assess a candidate's skills, aptitude, personality traits, and other attributes relevant to the job. The results can provide valuable insights into a candidate's suitability for a position and assist you in making more informed hiring decisions.

Product features of interest*:

• Real-time scorecards: Instantly see the results of an assessment as candidates complete their tests. The tool calculates their scores and displays them on a dashboard so that you can gauge their performance and make instant decisions. 

• Candidate communication: Send test notifications, updates, and results to candidates to keep them informed throughout the assessment process. This feature enhances the candidate experience by providing clear communication and transparency.

• Candidate feedback: Provide candidates with insights into their performance after completing assessments. The tool helps you offer detailed explanations of their scores and performance, highlighting strengths and areas for improvement. 

Customer support options: Knowledge base, email, and phone support.

Who should consider Criteria?

If you are hiring for managerial roles or critical decision-making positions, Criteria can help add an additional layer of assessment to ensure you find the right fit. You can conduct multiple pre-employment tests, such as cognitive aptitude tests, emotional intelligence tests, and personality tests to see how well-suited a candidate is for such roles. This tool provides assessment templates so that you can roll out the tests quickly.

Gem is a talent engagement and candidate relationship management (CRM) software solution that helps you find the right talent and engage with them. Its CRM features help you track every candidate interaction by displaying all the touch points in chronological order. It also creates a candidate profile that includes all the relevant information, including their personal information, education history, and career details. Additionally, the tool updates the profiles as the candidates progress through their careers so that you can re-engage with them to fill qualifying roles.

Product features of interest*:

• Boolean search: Conduct advanced searches by combining keywords and operators (AND, OR, NOT) to refine and target search results. This helps find specific candidates in a database based on criteria such as skills, experience, and qualifications.

• Automated workflows: Create a structured sequence of actions that are triggered based on specific events or milestones. For example, when a candidate submits an application, the workflow might automatically initiate a series of actions, such as sending an acknowledgment email or scoring the resume.

• Integrations: Connect and interact with external applications to share data and enhance functionality. Common integrations include job boards, background check services, video interview platforms, and applicant tracking systems.

Customer support options: Knowledge base, chat, email, and phone support.

Who should consider Gem?

HR professionals responsible for maintaining candidate data can use Gem. Leveraging its candidate relationship management features, you’ll be able to create employee profiles with all their information. This will also allow you to search for qualifying candidates within your database by simply filtering the data based on role, experience, or any other job requirements.

Recruit CRM is an applicant tracking system that helps you source candidates, set interviews with them, and share feedback. This hiring tool has a Google Chrome extension called Recruit CRM Sourcing Extension, which allows you to store candidate information from LinkedIn directly into the system. It scans the profiles and records relevant data in the database, which you can later refer to find the right fit for you.

Product features of interest*:

• Interview scheduling: Arrange interviews with candidates by selecting available time slots, sending invitations, and managing interview details. This simplifies coordination among interviewers, candidates, and hiring managers, preventing scheduling conflicts. 

• Calendar integration: Integrate Recruit CRM with external calendars to sync the data. This ensures seamless coordination of interview and meeting schedules, preventing conflicts and double bookings.

• Call logs: Track and record communication made via phone calls by capturing details such as call duration, date, time, and participant information. This helps recruiters and hiring teams keep a comprehensive record of their interactions with candidates, ensuring an accurate communication history. 

Customer support options: Knowledge base, FAQs, chat, email, and phone support.

Who should consider Recruit CRM?

HR professionals relying heavily on LinkedIn to find talent can consider investing in Recruit CRM. Since feeding candidate data from LinkedIn to the Recruit CRM manually can be a time-consuming process, you can use its Chrome extension to capture the data quickly. The tool also allows you to send emails and interview invites to the candidates and keeps a record of call logs, helping to have all the candidate touchpoints stored within the system.

Recruiterflow is a recruitment software solution that offers a range of features to help you manage candidate pipelines, engage with applicants, and facilitate collaboration among hiring teams. It has recruitment automation capabilities that allow you to automate tasks such as notifying a candidate about resume submission, sending disqualification emails, or scheduling interviews. Moreover, it sends an alert to the team members whenever they are tagged to a task, helping you smoothen team collaboration.

Product features of interest*:

• Pipeline management: Organize and visualize the stages of the recruitment process by displaying candidates' progress from application to hire in a structured manner. This feature ensures transparency, enables efficient candidate tracking, and aids in prioritizing tasks.

• Bulk emails and texts: Send mass communications to multiple candidates simultaneously. This feature saves time, maintains consistent communication, and enhances the candidate experience by providing timely and relevant information to a larger group of candidates at once.

• KPIs and activity tracking: Monitors key performance indicators (KPIs) and recruitment activities to assess the performance of recruiters and hiring teams. These metrics include time-to-fill, source of hire, candidate engagement, and more. 

Customer support options: Knowledge base, chat, email, and phone support.

Who should consider Recruiterflow?

If you are an efficiency-focused HR professional, you can benefit from the automation features of Recruiterflow. You will be able to automate redundant tasks such as sending out interview invitations, rejection emails, follow-up emails, or bulk texts to candidates. This will allow you to save time and manual efforts, which you can otherwise spend on monitoring KPIs and recruitment processes.

Top Echelon is another recruitment platform that has candidate sourcing, applicant tracking, job posting, and reporting capabilities. It also supports integration with calendar management software, allowing you to schedule interviews and manage daily tasks. Top Echelon also features data management functionality that you can leverage to organize and manage your data by classifying and tagging it. These tags work as a coding system as you can simply search for any data by its specific tag.

Product features of interest*:

• Resume parsing: Extract and structure relevant information from resumes submitted by candidates. It populates the appropriate fields in the system, such as contact details, work history, skills, and education, accelerating data entry and reducing manual efforts.

• Email integration: Integrate the hiring tool with your emailing software to sync the data between the two systems. It allows you to send and receive emails directly from within the software interface, centralizing communication and ensuring consistent correspondence tracking.

• GDPR & CCPA compliance: Ensure the system adheres to the General Data Protection Regulation and California Consumer Privacy Act by safeguarding candidate data using mechanisms for obtaining consent and managing data access.

Customer support options: Knowledge base, chat, and phone support.

Who should consider Top Echelon?

HR professionals working at recruitment agencies can consider investing in Top Echelon. Your agency must be dealing with a lot of candidate data, which this tool’s data management features can help manage. You can simply classify the data on the basis of job roles, demographics, experience level, education history, and other such characteristics. This classification will make it easier for you to search for suitable candidates within your database to fill new openings.

WizeHire is also a recruitment platform that helps you attract and hire talent. However, what makes this tool stand out is its hiring coaches. It has a team of recruiting experts across the globe who can help create professional job posts, optimize job ads, or improve the overall hiring process. The coaches also help you prepare for interviews by educating you on the type of questions you should ask candidates.

Product features of interest*:

• Email templates: Create and store predefined email formats for common communication scenarios. You can use these templates to quickly compose consistent and professional emails for various stages of the recruitment process, such as interview invitations, rejection notices, and follow-ups.

• Job templates: Create standardized templates for job descriptions and postings. You can design and save templates that include essential details about a position, such as roles, responsibilities, qualifications, and benefits. 

• Skill tests: Assess candidates' skills and competencies through specialized tests. These tests evaluate candidates' technical proficiency, problem-solving abilities, and other relevant skills, helping you make informed hiring decisions by objectively measuring candidates' suitability for specific roles.

Customer support options: Knowledge base, FAQs, email, chat, and phone support.

Who should consider WizeHire?

Small recruitment agencies or HR managers at a small business can benefit from WizeHire. Since the tool comes with a team of hiring experts, you will be able to create professional job posts and optimize them with their help. They will also address any recruitment-related questions you may have so that you can improve your overall hiring process.

HR software for recruitment can cost as low as $4 per user per month or all the way up to $199+ per user per month, depending on various factors—features, number of job postings, hardware requirements, business size/type, training availability, deployment options, integrations, and offered storage. Most HR recruitment software typically offer the following pricing plans:

• Free trial: No-cost trial plans of up to 15 days, giving users access to either all or limited features of the software.

• Free version: Free software plans offer basic features and limited premium features access. These are ideal for small businesses or hiring agencies with a limited budget.

• Entry-level: Starts at $4 per user per month and offers limited features such as job posting and applicant tracking. This is a good option for small businesses with basic recruitment needs.

• Mid-tier: Mid-range pricing for HR recruitment tools ranges from $15 per user per month to $125 per user per month. It is ideal for midsize businesses looking for advanced features such as email campaigns and job post templates.

• High-end: Advanced plans go up to $199+ per user per month and support unlimited jobs, workflow automation, and provide priority technical support. These are ideal for hiring teams managing the recruitment process at a large scale.

Before you finalize any one HR recruitment software for your business, consider asking your vendor these questions to ensure you pick the right tool for your needs.

• How many job boards does the tool support integration with?

Integrating your recruiting software with job boards allows you to automatically post job openings to multiple platforms, increasing the chances of attracting a diverse pool of qualified candidates. However, given that there are multiple job boards, you need to ensure that your recruiting tool supports integration with the job boards of your choice. This step is especially important if you hire from different countries, as not all job boards are accessible to all countries.

• Does the tool help assess the candidates?

Candidate assessment in recruiting software helps evaluate candidates' skills and fit for specific roles. Assessments provide objective insights into candidates' abilities, enabling you to make more informed hiring decisions. Therefore, ensuring you can create and send assessment tests through the tool and that it automatically scores them will help you choose the right recruiting software.

• Does it offer customizable email templates?

Customizable email templates serve as pre-written drafts that you can readily use when sending emails. When looking for a recruiting tool, opting for one that offers email templates for interview invitations, job offers, or follow-ups allows you to swiftly send emails by personalizing them based on job or candidate specifics.