Hiring isn’t easy. It requires you to execute numerous tasks such as:
Collaborating with the hiring managers to understand their requirements.
Posting jobs on different forums such as LinkedIn, Indeed, and Glassdoor.
Screening resumes and identifying the right ones.
Scheduling multiple interview rounds and capturing the hiring manager’s feedback in each round.
Getting approvals from different stakeholders such as the HR department, finance department, and teams performing background checks.
Creating and sending offer letters to selected candidates.
These tasks can be overwhelming and are prone to error if performed manually. It can result in delayed hiring, erroneous offer letters, and even candidate abandonment. That’s why you need recruitment software.
The solution automatically tracks applicants and candidates throughout the hiring process. It helps you design recruitment workflows and track approvals more efficiently. This way, you can hire the right candidates faster.
To select the right recruitment software, read this guide for all the vital information. Here’s what we’ll cover:
Recruitment software is a tool that automates the tracking of the different steps involved in the recruitment workflow. The software lets you publish vacancies on job portals, screen resumes, schedule candidate interviews, conduct background checks, and extend offer letters. It can also capture candidate approvals from stakeholders, making the recruiting process highly efficient.
The first step to finding the right software for your business is by understanding the deployment options. This information will help you select a tool that suits all your needs.
According to our research, here are the deployment options that vendors offer:
Cloud-based deployment: These solutions are hosted on the vendor’s servers and accessed from a web browser or mobile app. Cloud solutions usually follow a subscription pricing model, in which you are charged per user each month.
On-premise deployment: Unlike cloud software, these solutions host the solution on your servers, which requires you to purchase, set up, and manage your own network infrastructure. On-premise solutions are installed locally on your hardware, and accessed via a desktop application. Some vendors allow users to connect remotely via a Virtual Private Network (VPN).
On-premise systems levy a one-time, per license user fee. You may also have to pay extra for software upgrades.
GetApp recommends cloud-based systems, especially for small and midsize businesses. These solutions don’t require you to purchase servers for storing and processing data, thus costing you much less than on-premise ones. These are easy to customize and scale as per your needs. You can also upgrade your pricing plan to get more features and data storage capacity.
Key question to ask your vendor before you buy: Does your product include a mobile or web app through which I can access data remotely?
The next step in the software purchase process is to understand the common features of recruitment software, so that you can better shortlist products. Ensure that the vendor you select offers the following common features:
Workflow management: Create and standardize workflows for different stages of the recruitment process. For example, the workflow can start with candidate sourcing and progress to resume screening, interviews, and salary negotiation. After each stakeholder’s approval (i.e., hiring manager or background checker), move the candidates to the next stage.
Recruiting workflow in Odoo
Candidate sourcing: Publish job openings on different portals such as career websites, social media channels, and third-party recruitment firms.
Posting on job boards in Zoho Recruit
Applicant tracking: Track job applicants across different stages of the recruitment workflow. For instance, if candidates pass the second interview round, they can be moved to the third round, put on hold, or rejected.
Applicant tracking in Cornerstone Recruiting
Reporting and analytics: Create and access reports related to the recruiting process. For instance, you can see the number of hires per month, identify the top recruiters, and find the best portals of candidate sourcing based on the reports.
Reporting in Zoho Recruit
Key question to ask your vendor before you buy: Apart from the common features mentioned above, which other features will be useful in my business?
*Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations, obtained from sources believed to be reliable at the time of publication.