RentProg - 2026 Pricing, Features, Reviews & Alternatives

RentProg is a cloud-based rental management system for vehicle rental businesses: cars, vans, scooters, motorcycles, bikes and boats. It covers the full rental cycle, from the first inquiry to the vehicle's return and the monthly financial report, and replaces spreadsheets, paper calendars and scattered chats with one shared workspace. Rental companies in more than 20 countries have used RentProg since 2018.

Core functionality:

- Reservations and fleet calendar: timeline and board views of all bookings, availability checks that prevent double bookings, search for free vehicles by dates, booking statuses from confirmation to return.

- Flexible pricing: seasonal rates, price tiers by rental length, hourly, daily, weekly and monthly rentals, deposits, extras such as delivery, child seats and insurance, discounts per client.

- Online booking: an embeddable booking form for your website that sends reservations straight into the system.

- CRM: a lead pipeline with customizable stages, an inbox for inquiries from your website, messengers and marketplaces, the conversation history on every lead, and conversion of a lead into a client and a booking.

- Pick-up and return: a daily plan of handovers, vehicle inspections with photos, mileage and fuel records, damage tracking, and rental agreements generated from your own document templates and signed electronically.

- Payments and cash management: online card payments, cash, card and bank transfers, deposits, cash registers per employee and branch, multi-currency cash registers, recurring payments for long-term rentals, client balances and debts.

- Fleet management: vehicle profiles with documents and specs, reminders for insurance, inspections and service, repair and expense history per vehicle, GPS tracking through supported telematics providers.

- Analytics: company income and expense reports by category, profitability per vehicle, client and employee statistics, for any period and any branch.

- Team management: multiple branches, roles and permissions, salary calculation, tasks, agents, and a separate portal for vehicle owners (investors) who place their vehicles under your management.

Integrations:

- Stripe for online payments

- Electronic signature of rental agreements

- GPS tracking: Wialon, Traccar and other supported providers

- Client and staff notifications by email, WhatsApp and Telegram

- Public API and embeddable booking widget

- MCP server: connect AI assistants such as Claude to your RentProg data with read-only personal access keys

Security and access control:

- All traffic is encrypted over HTTPS

- Role-based permissions and data separation between branches

- History of changes to bookings and payments

- Personal API keys for AI agents that can be revoked at any time, with rate limits and an audit log of every call

Platforms: web app in any modern browser, plus native mobile apps for iOS and Android. The interface is available in 16 languages, including English, Spanish, Portuguese, French, German, Italian, Polish, Turkish, Greek and Romanian.