HQ Rental Software Pricing, Features, Reviews & Comparison of Alternatives

HQ Rental Software

Car rental reservations & bookings management

4.87/5 (30 reviews)

HQ Rental Software overview

HQ Rental Software serves as the online headquarters for rental businesses with tools for managing online bookings, availability, maintenance, rates, and more. Designed specifically for car and bike rental companies, HQ Rental Software provides an all-in-one solution for handling clients, reservations, vehicles, and third-party sales agents.

In order to assist with bookings, HQ Rental Software includes an online reservation plugin which businesses can embed into their website with custom workflows to collect bookings. Reservations are managed using a step-by-step process which can be handled partially on the company website and partially in the backend administration portal. The admin panel allows users to view a list of all outstanding reservations including pickup and return dates, locations, type of vehicle, and price, with color-coding to indicate the current status, and custom tags can be added to categorize bookings further.

To aid with customer management, HQ Rental Software provides an in-built CRM where users can view customer profiles with rental history and contact details. From the back-end administration panel users can also manage fleets, track the number of vehicles available in real-time, adjust rates for seasonal changes or implement insurance add-ons, schedule maintenance and track costs, set-up business protocols, generate performance reports, and integrate with payment systems to process payments and manage bookkeeping.


Starting from
Pricing options
Value for money
View Pricing Plans


Business size



United States, Asia, Australia, Brazil, Canada and 8 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa

Supported languages

English, Danish, Dutch, French, German and 4 other languages, Italian, Norwegian, Spanish, Swedish
HQ Rental Software screenshot: The reservation flow can be carried out partially on the business website and partially in the admin backend HQ IntroHQ Rental Software screenshot: All bookings are logged in the reservations section with key information and color-coded by statusHQ Rental Software screenshot: Management dashboards provide reports on key performance indicators such as bookings, revenue, and commissions HQ Rental Software screenshot: A complete booking history is stored for each customer including any relevant files and notesHQ Rental Software screenshot: Rental agreement contracts can be customized, stored, and sent to customersHQ Reservations

HQ Rental Software reviews


Very good

Value for money
Ease of use
Customer support
Erwin Boeren

HQ is the real deal! The system is extremely flexible and the HQ support staff is amazing!

Used daily for 6-12 months
Reviewed 2017-12-22
Review Source: Capterra

HQ has automated and standardized so many of our daily tasks. As the company owner it is now much easier for me to delegate tasks to our employees. And with the management dashboards I can monitor how the business is doing.We offer short term and long term car rentals so a lot of the software solutions that we were comparing did not include all the features that we needed. With HQ we can easily manage both. One of the most important features for long term rentals are the payment schedules. Now that we have this up and running it's going to save us so much time and headaches down the road. We also really like the fact that our customers can sign for the Rental Agreement on a tablet device and then we send a copy by email, so we've stopped printing!

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Stephan Hattingh

Absolutely Amazing experience and fabulous customer service. Will recommend their work to everyone!

Used daily for less than 6 months
Reviewed 2017-12-21
Review Source: Capterra

Saves me time. Looks professional. Helps me managing bookings and be more efficient. The customer support is absolutely fantastic. They do whatever you ask. Sometimes i felt i ask too much, but never was my request ever too large or not doable. The support staff called me numerous times to go through the system step by step and making you feel very comfortable with all features of the system / software. You are really becoming very familiar with the software quickly which is great and it is straight forward. Great way to save time and manage your business and fleet. Again i cannot mention enough the great quality in customer support which for me was better than anything else. But to come back to the software, it really works for my business setup and the results is impeccable. So sad I could not have find them earlier. Really amazing. Looking forward to work with them more often now in the future. For all those working behind the scenes which I do not know personally whom also assisted with the setup, we thank you so much.

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Moses weston

Friendly- Easy to use- Support works well

Used daily for 6-12 months
Reviewed 2018-04-12
Review Source: Capterra

Pay less get more The HQ team was able to help me start my new business as a franchisee. Within a couple weeks they also helped me to complete a nice looking website that is responsive and that allows my clients to make online bookings. A few months in now, I can really see how the system will help me to continue to grow my business. There are different layers to the system and as my company grows I can enable new features. The HQ team was also very helpful during the setup process to configure the system to my requirements. And when I run into questions I know there will be someone there to help me out.

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John H.

Everything and more!

Used daily for less than 6 months
Reviewed 2018-04-30
Review Source: Capterra

The HQ Rental software was exactly what we were looking for. We performed due diligence on over 4 companies that provided rental software solutions and we selected HQ Rental because of its flexibility, depth of features and most importantly, its customer-centric support model. Their nimble software product combined with their attentive support and deep on-line knowledge base allowed us to bring our offering to market with minimal stress and complication. Once implemented, the use of reporting and dashboards, the flexibility tying into payment processors and accounting software to name a couple of their integrations, has allowed for us to make our rental business operational and manageable.

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Yelitza Gonzalez

This is a very user-friendly system that makes our work a lot easier and is flexible to configure.

Used daily for 6-12 months
Reviewed 2017-08-18
Review Source: Capterra

The system allows us to automate a lot of our tasks which creates a company standard and saves us significant time. What's nice is that this software was originally built for car rentals but it is flexible to use for any type of rental business. We're also happy that we can access the system from anywhere seeing as it is cloud-based. As owners of the company we enjoy traveling ourselves and we feel like we can still monitor the business while we are abroad.

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HQ Rental Software pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Basic (up to 20 vehicles): $49.99/month when paid monthly (or $499.90/year when paid annually)

Pro (up to 100 vehicles): $99.99/month when paid monthly (or $999.90/year when paid annually)

Enterprise (up to 200 vehicles): $149/month when paid monthly (or $1499.90/year when paid annually)

HQ Rental Software features

Activity Dashboard
Automatic Notifications
Credit Card Processing
Customer History
Real Time Data
Sales Reporting

Automatic Reminders (47 other apps)
Customer Database (41 other apps)
Customer Loyalty Program (58 other apps)
Data Import/Export (41 other apps)
Discount Management (44 other apps)
Gift Card System (48 other apps)
Inventory Management (44 other apps)
Inventory Tracking (65 other apps)
POS (89 other apps)
Reporting & Statistics (64 other apps)
Search Functionality (47 other apps)
Third Party Integration (45 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options

Data policy

Data backup in multiple locations/GEO regions
This will ask you to sign in with LinkedIn

Additional information for HQ Rental Software

Key features of HQ Rental Software

  • Fleet management
  • Rate tables
  • Split billing
  • Fines management
  • Corporate accounts
  • Quotes / estimates
  • Accounting integration
  • Commission management
  • CRM integration
  • Customer history
  • Electronic payments
  • File management
  • Quote management
  • Real time data
  • Resource management
  • Sales reporting
  • Status tracking
  • Workflow management
  • Activity dashboard
  • Availability management
  • Order confirmation
  • Online catalog
  • API
  • Email templates
  • Price management
  • Filtered views
  • Maintenance scheduling
  • Billing rate management
  • Online booking integration
  • Availability indicator
  • Performance reports
  • Task management
View All Features


Manage reservations with an integrated online booking plugin which can be added to websites and a backend admin portal where users can manage billing rates, check availability in real time, create and store contracts, and more.

Integrate with third-party payment and accounting platforms such as Paypal, Authorize.net, Quickbooks, Xero, and more to accept payments and streamline bookkeeping and records.

Keep track of key performance indicators and view reports on metrics such as tennant stats, bookings, fleet, and commissions from the reports dashboard.

Allow resellers such as tour operators to login and create reservations, view commissions, and more from their own self-service portal for third-party sellers.

Manage fleets by setting up vehicle classes and managing the catalog of vehicles. Users can also schedule and record fleet maintenance and expenses over time.