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Microsoft OneNote vs Zoho Notebook Comparison (2026)

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Microsoft OneNote

Zoho Notebook

Overview

Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.

Zoho Notebook helps individuals and teams capture ideas, organize knowledge, collaborate, and work with their notes across devices. It combines rich Note Cards, notebooks, collections, search, reminders, sharing, visual Noteboards, Notebook AI, transcription, integrations, and team workspaces in one

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

No videos yet

Pricing

Starting from

6.99

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

1.99

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.6

1.9K

1.3K

533

112

Value for money

Ease of use

Features

Customer support

81%

would recommend this app

4.5

Value for money

Ease of use

Features

Customer support

83%

would recommend this app

Pros

“The ability to add text, images, drawings, links, and checklists makes it suitable for work, school, and personal use.”

Eduardo L.

Safety Coordinator II

“My team can share a page and contribute our own information, allowing us to work together in real time without having to constantly send documents back and forth.”

Megan B.

Systems Administrator

“Microsoft OneNote is a versatile digital notebook that works well for organizing notes, meeting minutes, projects, and personal information.”

Emily W.

HR Manager

Pros

“They offer is a solid option for personal notetaking and lightwood documentation during on boarding, especially appealing and flexible with Encanto management with features required by most training teams”

Freyxa M.

Onboarding and Training supervisor

“its free so that is a plus, great for the ocd organization queen for me being able to access my notes already taken offline, big huge plus for me.”

April D.

Administration

“It has always been reliable and has always been where I keep my notes, links and important media stored.”

Kaila R.

Writer

Cons

“It could also feel cluttered when managing large notebooks, and finding certain features took some time to get used to.”

Kate L.

Sales

“The sync issue never seems to resolve itself and causes problems accessing newly created documents.”

Clyde W.

System Adminstrator

“The interface can feel overwhelming for new users, especially when managing multiple notebooks.”

Viergela C.

ABA

Cons

“While it offers various integrations, I found that some advanced features present in other note-taking apps are missing, which can limit its functionality for complex tasks”

UÖ

Umut Ö.

Developer

“Sharing notes between other team members isn’t as smooth as on some other platforms, and it can be a bit sluggish with large attachments at times.”

Imogen R.

Digital Marketing Specialist

“I tried sharing my notes and we never received them via email.”